Definitive Proxy
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
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Preliminary Proxy Statement |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
Ebix, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Ebix, Inc.
Five Concourse Parkway
Suite 3200 Atlanta, GA 30328
September 18, 2009
Dear Stockholder:
On behalf of our Board of Directors, I cordially invite you to the Annual Meeting of
Stockholders of Ebix, Inc. to be held at 11:00 a.m., Eastern Daylight Time, on October 30, 2009, at
our Atlanta office, located at Five Concourse Parkway, Suite 114, Atlanta, Georgia 30328.
The business of the meeting is described in detail in the attached notice of meeting and proxy
statement. Also included is a proxy card and postage paid return envelope.
It is important that your shares are represented and voted at the Annual Meeting, regardless
of the size of your holdings. Whether or not you plan to attend, please complete and return the
enclosed proxy to ensure that your shares will be represented at the Annual Meeting. If you attend
the meeting, you may withdraw your proxy by voting in person.
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Sincerely, |
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Robin Raina |
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Chairman of the Board and |
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Chief Executive Officer |
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Ebix, Inc.
FIVE CONCOURSE PARKWAY, SUITE 3200
ATLANTA, GA 30328
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD ON OCTOBER 30, 2009
Notice is hereby given that the 2009 Annual Meeting of Stockholders of Ebix, Inc. will be held
at our Atlanta office, located at Five Concourse Parkway, Suite 114 in Atlanta, GA, at 11:00 a.m.,
Eastern Daylight Time, on October 30, 2009, and at any adjournments or postponements thereof, for
the following purposes:
1.
To elect six directors to serve until the 2010 Annual Meeting or until their respective
successors are elected and qualified.
2. To transact such other business as may properly come before the Annual Meeting and any
adjournments or postponements thereof.
Our Board of Directors has fixed the close of business on September 9, 2009, as the record
date for the determination of stockholders entitled to notice of, and to vote at, the Annual
Meeting and any adjournments or postponements thereof.
Whether or not you plan to attend the meeting, please complete, sign, date and return the
enclosed proxy in the envelope provided.
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By Order of the Board of Directors |
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Robin Raina |
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Chairman of the Board and |
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Chief Executive Officer |
Dated: September 18, 2009
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Ebix, Inc.
FIVE CONCOURSE PARKWAY, SUITE 3200
ATLANTA, GA 30328
(678) 281-2020
PROXY STATEMENT
FOR
ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD ON OCTOBER 30, 2009
GENERAL INFORMATION
We are providing these proxy materials to you in connection with the solicitation of proxies
by the Board of Directors of Ebix, Inc. for the 2009 Annual Meeting (the Annual Meeting) of our
stockholders to be held on October 30, 2009, and any adjournment or postponement of the Annual
Meeting. In this proxy statement, we refer to Ebix, Inc., as Ebix, the Company, we, or us.
We are holding our Annual Meeting at the Companys Atlanta, Georgia office located at Five
Concourse Parkway, Suite 114 on Friday, October 30, 2009, at 11:00 a.m. Eastern Daylight Time. We
intend to mail this proxy statement and accompanying proxy card to our stockholders starting on or
about September 18, 2009. Our annual report for the year ended December 31, 2008, is being sent to
each stockholder of record along with this proxy statement.
ABOUT THE MEETING
At our Annual Meeting, our stockholders will act upon the matters outlined in the accompanying
notice of meeting, including the election of directors. In addition, our management will report on
our performance during the 2008 year and respond to questions from stockholders.
VOTING INFORMATION
All shares represented by properly executed proxies received by the Board of Directors
pursuant to this solicitation will be voted in accordance with the holders directions specified on
the proxy. If no directions have been specified by marking the appropriate places on the
accompanying proxy card, the shares will be voted in accordance with the Boards recommendation
which is:
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FOR the election of Robin Raina, Pavan Bhalla, Hans U. Benz, Neil D. Eckert, Rolf
Herter and Hans Ueli Keller to our Board of Directors for a term of one year. |
A stockholder signing and returning the accompanying proxy has power to revoke it at any time
prior to its exercise by delivering to the Company a later dated proxy or by giving notice to the
Company in writing or at the meeting, but without affecting any vote previously taken.
Record Date
You may vote all shares that you owned as of September 9, 2009, which is the record date for
the Annual Meeting. As of September 9, 2009, we had 10,644,375 shares of common stock outstanding.
Each share of common stock is entitled to one vote on each matter properly brought before the
meeting.
Electronic Availability
Our Proxy Statement, Annual Report to Shareholder and Form 10-K are available on the Companys
website at www.ebix.com.
4
Electronic Delivery
We are delivering this years annual meeting materials, and expect to deliver future annual
meeting materials, to you electronically by making them available over the Internet, unless you
have requested or request, to receive printed copies of such materials. If your shares are
currently registered directly in your name you can view the
materials, vote and elect to receive printed paper copies of these
or future annual meeting materials by mail delivery by going to the
website www.proxydocs.com/ebix
and following the instructions provided. Paper materials may also be
requested via telephone at
1-866-648-8133, or via email to
paper@investorelections.com. If you are requesting printed materials via email, please include the
twelve digit control number on your proxy notice materials in the subject line. If your shares of
company stock are held in a brokerage account, please refer to the information provided by your
bank, broker or nominee for instructions on how to elect to receive printed copies of these or
future annual meeting materials by mail. Providing you with annual meeting materials via the
Internet instead of mailing printed paper materials will save your company a substantial amount of
money in postage and printing costs and is environmentally friendly.
How to Vote
Your Vote Is Important. We encourage you to vote promptly. Internet and telephone voting is
available through 5:00 p.m. Eastern time on Thursday, October 29, 2009, for all shares held of
record. You may vote in one of the following ways:
By Internet: You can vote your shares by Internet. Your Notice indicates the website and
control number you need to access Internet voting. You may vote by Internet 24 hours a day. The
website has easy to follow instructions and you will be able to confirm that the system has
properly recorded your votes. If you are an owner in street name, please follow the Internet voting
instructions that accompany the notice from your broker.
By Telephone: If you are located in the U.S., you can vote your shares by calling the
toll-free number 1-866-390-5268 or other number provided in the instructions from your broker. As
with Internet voting, holders of record may vote by telephone 24 hours a day. The telephone voting
system also has easy-to-follow instructions and, as with Internet voting, allows you to confirm
that the system has properly recorded your votes.
By Mail: If you have requested delivery of printed materials by mail, you will receive a proxy
card in such materials and you can vote by marking, dating, signing the proxy card and returning it
by mail in the enclosed postage-paid envelope. Although we have no intention to currently do so, we
may also elect, depending on the circumstances, to send you a physical printed proxy card or elect
to have the holder of record send you physical printed voting instructions. If you hold your shares
in street name and you have requested physical delivery of printed materials by mail from your
broker, please complete and mail the voting instruction card.
At The Annual Meeting: The way you vote your shares now will not limit your right to change
your vote at the annual meeting if you attend in person. If you hold your shares in street name,
you must obtain a physical proxy, executed in your favor, from the holder of record if you wish to
vote these shares at the meeting.
All shares that have been properly voted and not revoked will be voted at the meeting. If you
fail to completely vote during Internet or telephone voting or if you sign and return a proxy card
without any voting instructions, your shares will be voted as the board of directors recommends.
Revocation Of Proxies: You can revoke your proxy at any time before your shares are voted if
you: (1) send a written notice to our Secretary indicating that you want to revoke your proxy; or
(2) deliver to our Secretary a duly executed proxy (or voting instructions if you hold your shares
in street name) bearing a later date, which revokes all previous proxies; or (3) attend the meeting
in person, give written notice of revocation to the secretary of the meeting prior to the voting of
your proxy and vote your shares in person, although your attendance at the meeting will not by
itself revoke your proxy.
Quorum and Required Vote
Quorum: We will have a quorum and will be able to conduct the business of the Annual Meeting
if the holders of a majority of the votes that shareholders are entitled to cast are present at the
meeting, either in person or by proxy.
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Vote Required for Proposals:
Directors are elected by a plurality of the shares of common stock that are present in person
or represented by proxy.
Routine And Non-Routine Proposals: NASDAQ rules determine whether proposals presented at the
shareholder meetings are routine or not routine. If a proposal is routine, a broker or other
entity holding shares for an owner in street name may vote for the proposal without voting
instructions from the owner.
If a proposal is not routine, the broker or other entity may vote on the proposal only if the
owner has provided voting instructions. A broker non-vote occurs when the broker or other entity
is unable to vote on a proposal because the proposal is not routine and the owner does not provide
any instructions.
Under NASDAQ rules, the election of directors is a routine item.
How We Count Votes: In determining whether we have a quorum, we count abstentions and broker
non-votes as present and entitled to vote.
In counting votes on the proposals:
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We do not count abstentions or broker non-votes, if any, as votes cast for
the election of directors, but we do count votes withheld for one or more
nominees as votes cast. |
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Because directors are elected by a plurality, this means that the six
nominees receiving the highest number of FOR votes will be elected. Neither
abstentions nor broker non-votes will have any effect in determining the
outcome of the election of directors. |
INFORMATION CONCERNING THE BOARD OF DIRECTORS AND
THE CORPORATE GOVERNANCE OF THE COMPANY
Our business is managed by the Companys employees under the direction and oversight of the
Board of Directors. Except for Mr. Raina, none of our current Board members is an employee of the
Company. We keep Board members informed of our business through discussions with management,
materials we provide to them, visits to our offices, and facilities, and their participation in
Board and Board committee meetings. The Board has three standing committees: the Audit Committee,
the Compensation Committee and the Nominating and Corporate Governance Committee. The Board limits
membership of the Audit Committee, Compensation Committee, and Nominating and Corporate Governance
Committee to independent, non-management directors.
The Audit Committee exercises oversight responsibility regarding the quality and integrity of
our auditing and financial reporting practices. In discharging this responsibility, the Audit
Committee, among other things, selects the independent registered public accounting firm,
pre-approves the audit and any non-audit services to be provided by the auditors and reviews the
results and scope of the annual audit performed by the auditors. The Audit Committee currently
consists of Messrs. Bhalla (Chairman), Keller and Benz. After reviewing the qualifications of the
current members of the committee, and any relationships they may have with the Company that might
affect their independence from the Company, our Board of Directors has determined that: (1) all
current members of the Audit Committee are independent as that concept is defined in Section 10A
of the Securities Exchange Act of 1934, (2) all current members of the Audit Committee are
independent as that concept is defined in the NASDAQ listing standards, (3) all current members
of the Audit Committee are financially literate, and (4) Mr. Bhalla qualifies as an audit
committee financial expert as defined under SEC rules promulgated under the Sarbanes-Oxley Act of
2002. The Audit Committee met five times during 2008. The Audit Committee exercises its authority
pursuant to a written charter that was adopted in October 2004 and is attached to this proxy
statement as Exhibit A.
The Compensation Committee is responsible for approving compensation of officers and directors
and administration of our various employee benefit plans. The Compensation Committee operates
pursuant to a written charter that is posted on our website at www.ebix.com. The Compensation
Committee currently consists of Messrs. Benz and Keller (Chairman), each of whom is independent
as that concept is defined in the NASDAQ listing standards. The Compensation Committee met five
times during 2008. The Compensation Committee exercises its authority pursuant to a written
charter that was adopted in October 2004 and attached to this proxy statement as Exhibit B.
6
The Corporate Governance and Nominating Committee has responsibility for recommending to the
Board of Directors the persons to be nominated for election as directors by stockholders and
recommending the persons to be elected by the Board of Directors to fill any vacancies. It also
makes recommendations to the Board of Directors concerning the qualifications of members of the
Board of Directors committees, committee member appointment and removal and appointment of
committee chairs. In addition, the Corporate Governance and Nominating Committee considers matters
of corporate governance generally and reviews and recommends to the Board of Directors,
periodically, our Corporate Governance Guidelines. The Corporate Governance and Nominating
Committee currently consists of Messrs. Eckert (Chairman) and Herter, each of whom is independent
as that concept is defined in the NASDAQ listing standards. The Corporate Governance and Nominating
Committee met once in 2008. See Nominating Procedures. The Corporate Governance and Nominating
Committee exercises its authority pursuant to a written charter which was adopted in October 2004.
Its charter, along with the Audit and Compensation Committee charters and our Corporate Governance
Guidelines posted on our website at www.ebix.com.
The Board of Directors held eight meetings during 2008. All of these meetings were conducted
via teleconference. All directors attended at least 75% or more of the meetings.
Corporate Governance Practices And Policies
Our Board of Directors has been carefully following the corporate governance developments that
have been taking place as a result of the adoption of the Sarbanes-Oxley Act of 2002, the rules
adopted thereunder by the Securities and Exchange Commission (SEC), new NASDAQ listing standards
and other corporate governance recommendations. In October 2004, our Board designated a new
committee, the Corporate Governance and Nominating Committee, and also adopted new charters for the
Audit Committee and the Compensation Committee, as well as our Corporate Governance Guidelines.
Our Corporate Governance Guidelines address, among other things, the Boards composition,
qualifications and responsibilities, director education and stockholder communication with
directors. These Corporate Governance Guidelines provide that directors are expected to attend our
annual meeting of stockholders.
Our Board of Directors also has adopted a Code of Ethics for Senior Financial Officers, which
is applicable to our Chief Executive Officer, Chief Financial Officer, Corporate Controller and any
other persons designated as senior financial officers. Our Board of Directors also has adopted a
Code of Conduct, articulating standards of business and professional ethics, which is applicable to
all of our directors, officers and employees. The full texts of the Code of Ethics for Senior
Financial Officers and Code of Conduct are available on our website.
Nominating Procedures
The Corporate Governance and Nominating Committee will consider candidates for the Board of
Directors from any reasonable source, including stockholder recommendations. The Corporate
Governance and Nominating Committee will not evaluate candidates differently based on who has made
the proposal. The Corporate Governance and Nominating Committee has the authority under its charter
to hire and pay a fee to consultants or search firms to assist in the process of identifying and
evaluating candidates. No such consultants or search firms have been used to date and, accordingly,
no fees have been paid to consultants or search firms in the past fiscal year. The Corporate
Governance and Nominating Committee will consider many factors when considering candidates for
election to the Board of Directors, including that the proper skills and experiences are
represented on the Board of Directors and its committees and that the composition of the Board of
Directors and each such committee satisfies applicable legal requirements and the NASDAQ listing
standards. Depending upon the current needs of the Board of Directors, certain factors may be
weighed more or less heavily by the Corporate Governance and Nominating Committee.
Stockholders who wish to suggest qualified candidates should write to Ebix, Inc., Five
Concourse Parkway, Suite 3200, Atlanta, Georgia 30328 specifying the name of the candidates and
stating in detail the qualifications of such persons for consideration by the Corporate Governance
and Nominating Committee. A written statement from the candidate consenting to be named as a
candidate and, if nominated and elected, to serve as a director should accompany any such
recommendation.
7
Stockholder Communications
The Board of Directors has provided a means by which stockholders may send communications to
the Board or to individual members of the Board. Such communications, whether by letter, e-mail or
telephone, should be directed to the Corporate Compliance Officer of the Company who will forward
them to the intended recipients. However, unsolicited advertisements or invitations to conferences
or promotional material, in the discretion of the Corporate Compliance Officer or his designee, may
not be forwarded to the directors.
If a stockholder wishes to communicate to the Chairman of the Audit Committee about a concern
relating to the Companys financial statements, accounting practices or internal controls, the
concern should be submitted in writing to the Chairman of the Audit Committee in care of the
Companys Corporate Compliance Officer at the Companys headquarters address. If the concern
relates to the Companys governance practices, business ethics or corporate conduct, the concern
likewise should be submitted in writing to the Chairman of the Audit Committee in care of the
Companys Corporate Compliance Officer at the Companys headquarters address. If the shareholder
is unsure as to which category his or her concern relates, he or she may communicate it to any one
of the independent directors in care of the Companys Secretary. The Companys whistleblower
policy prohibits the Company or any of its employees from retaliating or taking any adverse action
against anyone for raising a concern. If a shareholder or employee nonetheless prefers to raise
his or her concern in a confidential or anonymous manner, the concern may be directed to the
Corporate Compliance Officer at the Companys headquarters or by telephone at (678) 281-2020.
Independence
We require that a majority of the Board of Directors consist of independent, non-management
directors, who also meet the criteria for independence required by the NASDAQ. Under such rules, a
director is independent if he or she does not have a material relationship with the Company. Our
Board annually evaluates each members independence status.
The Board of Directors has determined that as of September 9, 2009, five (5) of the Companys
six (6) incumbent directors are independent, including under NASDAQ guidelines: Messrs. Bhalla,
Keller, Benz, Eckert and Herter. Mr. Raina as management director, participate in the Boards
activities and provide valuable insights and advice.
Non-management directors have access to individual members of management or to other employees
of the Company on a confidential basis. Directors also have access to Company records and files
and directors may contact other directors without informing Company management of the purpose or
even the fact of such contact.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT AND RELATED STOCKHOLDER MATTERS
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Common Stock |
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Percent of |
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Name of Beneficial Owner (1) |
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Ownership |
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Fidelity Management and Research Company (2) |
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1,076,991 |
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10.12 |
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Rennes Foundation (3) |
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1,058,031 |
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9.94 |
% |
Luxor Capital Group, LP (4) |
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859,088 |
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8.07 |
% |
Ashford Capital Management, Inc. (5) |
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668,150 |
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6.28 |
% |
Robin Raina (6) |
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1,342,541 |
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12.61 |
% |
Robert F. Kerris (7) |
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% |
Pavan Bhalla (8) |
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37,125 |
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% |
Hans Ueli Keller (9) |
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31,950 |
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% |
Hans U. Benz (10) |
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27,000 |
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% |
Neil D. Eckert (11) |
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27,000 |
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% |
Rolf Herter (12) |
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27,000 |
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% |
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All directors, executive officers and nominees as a group (7 persons) |
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14.02 |
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The following table sets forth, as of September 9, 2009, the ownership of our Common Stock by
each of our directors, by each of our Named Executive Officers (as defined on page 12), by all of
our current executive officers and directors as a group, and by all persons known to us to be beneficial owners of more than five percent of our
Common Stock. The information set forth in the table as to the current directors, executive
officers and principal stockholders is based, except as otherwise indicated, upon information
provided to us by such persons. Unless otherwise indicated, each person has sole investment and
voting power with respect to the shares shown below as beneficially owned by such person. |
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Ownership consists of shares of our common stock beneficially owned by Fidelity Management &
Research Company, a wholly-owned subsidiary of FMR LLC (Fidelity), in its capacity as an
investment advisor, as disclosed on its joint Schedule 13G/A, dated June 9, 2009, as filed with the
SEC. Fidelity reports that sole dispositive power resides in Edward C. Johnson, III and FMR LLC.
The address of Fidelity is 82 Devonshire Street, Boston, Massachusetts 02109. |
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The address of the Rennes Foundation is Aeulestrasse 38, FL 9490 Vaduz, Principality of
Liechtenstein. The address and information set forth in the table as to this stockholder are based
on a Schedule 13G filed by this stockholder on April 2, 2008. |
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Ownership consists of shares of the Companys common stock beneficially owned by Luxor Capital
Partners,
LP, Luxor Capital Partners Offshore, Ltd., Luxor Capital Group, LP, Luxor Management, LLC, LCG
Holdings, LLC and Christian Leone (collectively Luxor), as investment managers and investment
advisers
as disclosed on its joint filing on Schedule 13G dated June 30, 2009 as filed with the SEC. Luxor
reports that
it has shared voting power with respect to 859,088 shares and shared investment power as to 859,088
shares.
The address of Luxor Capital Partners, LP, Luxor Capital Group, LC, Luxor Management, LLC, LCG
Holdings, LLC and Christian Leone is 767 Fifth Avenue, 19th Floor, New York, New York 10153, and
the
address of Luxor Capital Partners Offshore, Ltd. is M&C Corporate Services Limited, P.O. Box 309
GT,
Ugland House, South Church Street, George Town, Grand Cayman, Cayman Islands. |
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The address of Ashford Capital Management, Inc. is P. O. Box 4172, Wilmington, Delaware
19807. The address and information set forth in the table as to this stockholder are based on a
Schedule 13G filed by this stockholder on February 14, 2009. Ashford Capital Management Inc. has
the sole power to direct the vote of 688,150 shares of our stock, the shared power to vote none of
our shares of common stock, the sole power to dispose or to direct the disposition of 633,150
shares of our common stock and the shared power to dispose or direct the disposition of none of our
shares of common stock. |
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Mr. Rainas ownership includes 91,484 shares of restricted stock as well as options to purchase
1,230,003 shares of our common stock which are exercisable as of September 9, 2009, or that will
become exercisable within 60 days after that date. The address of Mr. Raina is 5 Concourse Parkway,
Suite 3200, Atlanta, Georgia 30328. |
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(7) |
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Mr. Kerris ownership includes 0 shares of restricted stock as well as options to purchase 0
shares of our common stock which are exercisable as of September 9, 2009, or that will become
exercisable within 60 days after that date. |
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(8) |
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Mr. Bhallas ownership includes options to purchase 23,055 shares of our common stock which
are exercisable as of September 9, 2009, or that will become exercisable within 60 days after that
date. |
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(9) |
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Mr. Kellers ownership includes options to purchase
17,880 shares of our common stock which
are exercisable as of September 9, 2009, or that will become exercisable within 60 days after that
date. |
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(10) |
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Mr. Benzs ownership includes options to purchase 12,930 shares of our common stock which are
exercisable as of September 9, 2009, or that will become exercisable within 60 days after that
date. |
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(11) |
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Mr. Eckerts ownership includes options to purchase 12,930 shares of our common stock which
are exercisable as of September 9, 2009, or that will become exercisable within 60 days after that
date. |
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(12) |
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Mr. Herters ownership includes options to purchase 12,930 shares of our common stock which
are exercisable as of September 9, 2009, or that will become exercisable within 60 days after that
date. |
9
PROPOSAL 1: ELECTION OF DIRECTORS
Our bylaws provide for a Board of Directors consisting of not less than four, nor more than
eight, directors. The number of directors has been set as six (6), each of which will be elected
at the Annual Meeting. The directors elected will hold office until their successors are elected
(which should occur at the next Annual Meeting) and qualified, unless they die, resign or are
removed from office prior to that time. In the absence of specific instructions, executed proxies
which do not indicate for whom votes should be cast will be voted FOR the election of the
nominees named below as directors. In the event that any nominee is unable or declines to serve as
a director (which is not anticipated), the proxyholders will vote for such substitute nominee as
the Board of Directors recommends or vote to allow the vacancy to remain open until filled by the
Board of Directors, as the Board of Directors recommends.
Set forth below is information as to each nominee for director, including age, principal
occupation and employment during the past five years, directorships with other publicly-held
companies, and period of service as a member of our Board of Directors. Our Board of Directors has
determined that all of our non-employee directors and nominees (all of the directors and nominees
other than Robin Raina, our Chairman, President and Chief Executive Officer to Ebix, Inc.) are
independent as that concept is defined in the NASDAQ listing standards.
ROBIN RAINA, 43, has been a director at Ebix since February 2000. Mr. Raina joined Ebix, Inc.
in October 1997 as our Vice President Professional Services and was promoted to Senior Vice
PresidentSales and Marketing in February 1998. Mr. Raina was promoted to Executive Vice
President, Chief Operating Officer in December 1998. Mr. Raina was appointed President effective
August 2, 1999, Chief Executive Officer effective September 23, 1999 and Chairman in May 2002.
Prior to joining us, from 1990 to 1997, Mr. Raina held senior management positions for Mindware, an
international technology consulting firm, serving in Asia and North America. While employed by
Mindware, Mr. Raina was responsible for managing projects for multinational corporations, including
setting up offshore laboratories, building intranets, managing service bureaus and support centers,
providing custom programming, and year 2000 conversions. Mr. Raina holds an Industrial Engineering
degree from Thapar University in Punjab, India.
HANS
U. BENZ, 63, has been a director at EBIX since 2005. From 2001 to
2005 Mr. Benz was President of the holding of the BISON GROUP, a
Swiss corporation that develops and implements process
oriented business solution software in Europe. Prior to this position
and from 1995 to 2001 he was President of
a Swiss banking software development company belonging to the UBS
Group. Previously Mr. Benz was with the private bank of
Coutts & Co., Zürich as Senior Vice President and was
also head of their global IT organization as a part of their larger
worldwide NatWest IT organization. His former business experience
extends from wholesale and retail industry to the Swiss private
insurance industry as founding partner in a national data center.
PAVAN BHALLA, 46, has been a director since June 2004. Mr. Bhalla currently serves as
Vice President of Finance for Hewitt Associates, and has been in this
role since December 2008. Prior to this position he was Hewitt
Associates Corporate Controller and served in that position
from July 2006 to November 2008.
Previously Mr. Bhalla served as Senior Vice
President of Finance for MCI Inc. and in this capacity oversaw
financial management of MCIs domestic retail business units from August 2003
until joining Hewitt Associates, Inc. Before joining MCI in August 2003, Mr. Bhalla
spent over seven years with BellSouth Corporation serving in a
variety of executive positions, including Chief Financial Officer of BellSouth Long Distance Inc.
from 1999 to 2002, Corporate Controller of BellSouth Cellular Corp. from 1997 to 1999, and Regional
Director of Finance of BellSouth Cellular Corp. from 1996 to 1997.
NEIL
D. ECKERT, 47, has been a director since 2005. Mr. Eckert was
nominated by Brit to serve on the Companys board of Directors
under an agreement between the Company and Brit. Mr. Eckert is
currently a director of Brit Insurance Holdings, plc. Until April 2005, he served as Chief
Executive Officer of Brit and had been such since 1999. In 1995, he
co-founded Brit as a listed investment trust company. Mr. Eckert is also Non-Executive
Chairman of Design
Technology and Innovation Limited, a patenting and intellectual
property company, and a director of Ri3K, an internet hub for
reinsurance. He is also Chief Executive Officer of Climate Exchange, a London Stock
Exchange AIM listed company trading carbon credits, and Chairman of
Trading Emissions plc and Econerby
plc both publicly listed companies.
ROLF
HERTER, 46, has been a director since 2005. Mr. Herter is the
managing partner of Streichenberg, Attorneys at Law in Zurich, Switzerland. Streichenberg is a
mid-sized commercial law firm, and Mr. Herter has been managing
partner since 2004. Mr. Herters practice consists, among
others, of representation for information
technology companies, both private and publicly held. He has served
on the board of directors of
several companies and is currently serving as a member of the board
of directors of IC Companys Switzerland AG and Roccam Rocca Asset Management AG. He
also serves as a
supervisor of investments for several Swiss and German companies.
10
HANS UELI KELLER, 58,
has been a director since 2004. Mr. Keller has spent over 20 years with Zurich-based
Credit Suisse, a global financial services company, serving as
Executive Board Member from 1997 to 2000, head of retail banking from
1993 to 1996, and head of
marketing from 1985 to 1992. He is presently also serving as Chairman
of the Board of both Swisscontent
Corp. AG and Engel & Voelkers Commerical, Switzerland.
Required Vote
The six nominees receiving the highest number of votes will be elected to the Board of
Directors. Stockholders do not have the right to cumulate their votes in the election of
directors.
Board Recommendation
Our Board of Directors recommends that you vote FOR the election of the nominees for
director listed above.
DIRECTOR COMPENSATION
Discussion of Director Compensation
Following each Annual Meeting of our stockholders, non-employee members of the board of
directors are typically granted an option to purchase 9,000 shares of common stock at an exercise
price per share of 100% of the fair market value for each share of common stock on the date of the
grant. In the past, option grants have become exercisable in the following manner: 2,249 options
are exercisable one year from their grant date and the remaining options then vest in quarterly
amounts over the next 3 year period. Each grant of options has a term of five years beginning on
the date of grant.
On December 12, 2008, the board of directors granted to each non-employee director 9000 stock
options. Such grants were made pursuant to boards policy set forth on November 11, 2007. Each
non-employee director received an annual cash retainer of $14,000 during 2008. Mr. Keller and Benz
received $5,000 following the annual meeting of stockholders on September 26, 2008 for serving on
both the Audit and Compensation Committees. The Audit Committee Chairman, Mr. Bhalla received cash
compensation of $5,000 following the September 26, 2008 meeting.
On November 11, 2007, the board of directors met and decided to double the amount of options
granted to each non-employee director it to 9000 stock options after each annual meeting of
stockholders. During 2007, however, no stock options or restricted stock were granted to any
non-employee director. On February 8, 2008, the board of directors granted to each non-employee
director 9000 stock options. Such grants were made pursuant to boards policy set forth on November
11, 2007. Each non-employee director received an annual cash retainer of $14,000 during 2007. Mr.
Keller and Benz received $5,000 following the annual meeting of stockholders on November 15, 2007
for serving on both the Audit and Compensation Committees. The Audit Committee Chairman, Mr. Bhalla
received cash compensation of $5,000 following the November 15, 2007 meeting.
On October 20, 2006, the Company held the annual meeting of stockholders. Immediately
following that annual meeting of stockholders, each non-employee director received options to
purchase 4,500 shares of Common Stock, including the options automatically awarded under the 1998
Director Option Plan, at an exercise price per share of 100% of the fair market value of a share of
Common Stock on the date of the grant. These options become exercisable on the last day of each of
the four calendar quarters beginning with the first calendar quarter ending on or after the date of
the grant, and have a term of ten years beginning on the date of grant. In addition, each
non-employee director is to receive an annual cash retainer of $14,000. Each member of the Audit
Committee and Compensation Committee, other than its Chairman, received cash compensation of $3,000
in 2006. Mr. Keller and Benz received $5,000 following the October 20, 2006 meeting for serving on
both the Audit and Compensation Committees. The Audit Committee Chairman, Mr. Bhalla received cash
compensation of $5,000 following the October 20, 2006 meeting.
11
Director Compensation Chart
Director Compensation
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Fees |
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and |
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Earned or |
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Option |
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Non-Equity |
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Nonqualified |
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Paid in |
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Stock |
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Awards |
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Incentive Plan |
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Deferred |
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All Other |
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Name |
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Cash |
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Awards |
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($) |
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Compensation |
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Compensation |
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Compensation |
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Total |
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(a) |
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($) |
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($) |
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(1) |
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($) |
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Earnings |
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($) |
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($) |
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Pavan Bhalla |
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$ |
19,000 |
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None |
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$ |
17,182 |
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None |
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None |
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None |
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$ |
36,182 |
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Hans Ueli Keller |
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$ |
19,000 |
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None |
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$ |
17,182 |
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None |
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None |
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None |
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$ |
36,182 |
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Hanz U. Benz |
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$ |
19,000 |
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None |
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$ |
23,765 |
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None |
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None |
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None |
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$ |
42,765 |
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Neil D. Eckert |
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$ |
14,000 |
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None |
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$ |
25,667 |
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None |
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None |
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None |
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$ |
39,667 |
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Rolf Herter |
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$ |
14,000 |
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None |
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$ |
23,765 |
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None |
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None |
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None |
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$ |
37,765 |
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(1) |
|
Amounts reflect the dollar amount recognized for financial statement reporting purposes for
the fiscal year ended December 31, 2008, in accordance with FAS 123(R) and thus may include
amounts from awards granted prior to 2008. |
The following table lists below the aggregate number of outstanding options held by each
director as of December 31, 2008:
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Aggregate Stock Option |
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Awards at Year End |
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Pavan Bhalla |
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37,125 |
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Hans Ueli Keller |
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31,950 |
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Hanz U. Benz |
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|
27,000 |
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Neil D. Eckert |
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|
27,000 |
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Rolf Herter |
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|
27,000 |
|
EXECUTIVE OFFICERS
We have two executive officers, Robin Raina and Robert F. Kerris. Information as to Mr. Raina
is provided above.
ROBERT F. KERRIS, 55, joined the Company as Chief Financial Officer and Corporate Secretary on
October 22, 2007. Prior to joining the Company, Mr. Kerris was Chief Financial Officer at Aelera
Corporation. He held this position from May 2006 to October 2007. Previously he was a Financial
Vice President at Equifax, Inc. from November 2003 to April 2006, Corporate Controller at
Interland, Inc. from September 2002 to October 2003 and held senior financial management positions
at AT&T, BellSouth, and Northern Telecom. Mr. Kerris is a licensed certified public accountant and
holds an accounting and economics degree from North Carolina State University.
EXECUTIVE COMPENSATION
Compensation Disclosure and Analysis
Objectives and Goals
The objectives of the committee has been to adopt a compensation approach that is basically
simple, internally equitable and externally competitive, and that attracts, motivates and retains
qualified people capable of contributing to the growth, success and profitability of the Company, thereby contributing to
long-term stockholder value.
12
Simplicity. The committee believes that a compensation package with three major
elements of compensation is the simplest approach consistent with the Companys goals. The
Company generally does not utilize special personal perquisites such as private jets, payment
of country club dues, Company-furnished motor vehicles, permanent lodging or defrayment of
the cost of personal entertainment.
Internal Equity. Internal equity has generally been evaluated based on an assessment
of the relative contributions of the members of the management team. In 2008, the committee
did not undertake any formal audit or similar analysis of compensation equity with respect to
either the CEO relative to the other members of the management team or with respect to the
management team relative to the Companys employees generally. However, the committee
believes that the relative difference between CEO compensation and the compensation of the
Companys other executives is consistent with such differences found in the Companys
insurance services peer group and the market for executive level personnel for public
companies of similar size.
External Competitiveness. The committee believes it is important to management
retention and morale that compensation be competitive with our competitors. As a part of that
exercise, the committee hired an outside compensation consultant to review the competitive
landscape and to establish transparent criterion for CEO compensation. Based on the
consultants report and the contributions provided by individual board members, based on
their business experiences, the compensation committee established a transparent plan for CEO
compensation. The plan was unanimously adopted by the board of directors.
Major Compensation Components
The principal components of compensation for our executive officers are base salary,
short-term incentives, generally in the form of cash bonus programs, and long-term incentives,
generally in the form of equity-based awards such as stock awards. We believe the Companys goals
are best met by utilizing an approach to compensation with these three distinct elements.
Base Salaries. The Companys base salaries are intended to be consistent with the
committees understanding of competitive practices, levels of executive responsibility,
qualifications necessary for the particular executive position, and the expertise and
experience of the executive officer. Salary adjustments reflect the committees belief as to
competitive trends, the performance of the individual and, to some extent, the overall
financial condition of the Company.
Short-Term Incentives. The short-term incentive for an executive is the opportunity to
earn an annual cash bonus. The committee has concluded that bonus payments should be
primarily based on the achievement of specific predetermined profit and expense control
targets while a smaller portion should be discretionary based on the committees evaluation
of an executives individual performance in specific qualitative areas. We do not disclose
specific profit and expense control targets or other specific quantitative or qualitative
performance related factors. Such targets and information are intended as a way to allocate
risk and reward in the best manner to motivate the Companys management. Likewise, such
targets may be subject to change based on subsequent developments or may be dependent on
events or assumptions which are, either in whole or in part, beyond the control of the
Company or the named officer.
Short-term incentive compensation is generally based on three performance criteria: (a)
profitability, (b) revenue growth, and (c) other specific performance criteria. Under the
short-term incentive plan for the fiscal year ended December 31, 2008, an incentive bonus of
$1,300,000 was awarded to Robin Raina but has not been paid as of March 30, 2009, and a
$30,000 bonus was paid to Robert Kerris.
When determining bonuses for executive officers, we particularly took into account two
factors, Ebixs performance as compared to its industry peers and the increased operating
income performance. Potential bonuses, as a percentage of base salary, were higher for our
principal executive officer and principal financial officer, reflecting their greater
responsibility for and greater ability to influence the achievement of targets.
13
The following table sets forth for each named executive officer, the bonus percentage
potentially attributable to performance targets and the percentage attributable to the
committees discretion. The committee has the authority to adjust, waive or reset targets.
The following chart sets forth information regarding the actual annual cash incentive
awards made to Robin Raina and Robert Kerris, the Companys named executive officers.
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Award |
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Target |
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Actual |
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Actual |
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Percentage |
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Incentive |
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Annual |
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Incentive |
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Subject to |
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Award as a |
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Actual |
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Incentive |
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Award as a |
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Objective/ |
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Percentage |
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Annual |
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Award as a |
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Percentage |
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Subjective |
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of Base |
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Incentive |
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Percentage |
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of Base |
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Short Term Incentive Plan Participant |
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Criteria |
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Salary |
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Award |
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of Target |
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Salary |
|
(Name and Position) |
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(%) |
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(%) |
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($) |
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(%) |
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(%) |
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Robin Raina,
Chairman of the
Board and Chief
Executive Officer |
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100/- |
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164 |
% |
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|
1,900,000 |
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|
|
211 |
% |
|
|
346 |
% |
Robert F. Kerris,
Chief Financial
Officer and
Corporate Secretary |
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|
100/- |
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|
|
22 |
% |
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|
30,000 |
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|
|
100 |
% |
|
|
22 |
% |
Long-Term Incentives. While salary and short-term incentives are primarily designed to
compensate current and past performance, the primary goal of the long-term incentive
compensation program is to directly link management compensation with the long-term interests of
the stockholders.
Types of Equity Awards and Criteria for Award Type Selection. Prior to 2005, we relied
heavily on stock options to provide incentive compensation to our executive officers and other
key employees and to align their interests with those of our stockholders. Based on changes in
U.S. accounting rules and a general trend toward increased use of restricted stock and decreased
use of stock options, the committee has increased the number of awards using restricted stock and
decreased the number utilizing stock options. For the immediate future, we intend to rely
primarily on restricted stock grants to provide long-term incentive compensation to our officers
and key employees, without excluding the possibility of continuing to also grant stock options as
a form of incentive compensation.
Criteria for Award Amounts. In considering whether to grant equity incentives, the
committee looks at a variety of factors, with no formal weighting assigned to any single factor
or group of factors. The committee evaluates equity incentive awards made by our competitors
(both individually and as part of a comparative compensation analysis), other insurance services
and technology companies, historical levels of the Companys equity incentives, the extent to
which value under the award is subject to risk, whether the award vehicle has intrinsic value,
and the need to motivate and retain persons eligible to participate under the Companys plans.
Vesting and Holding Periods for Equity Incentive Compensation. As a means to encourage
long term thinking and encourage continued employment with us, the Companys equity awards
are usually subject to a multi-year vesting period. Historically, our grants of stock
options and restricted stock have vested over a three year period and the committee
anticipates that future awards will continue to be subject to multi-year vesting, most
likely for similar three year periods. Historically, the Company has not imposed minimum
equity ownership requirements for equity compensation awarded to its executive officers, nor
has it required any continued ownership of the securities issued pursuant to such awards
after vesting. The committee continues to evaluate whether such a policy of minimum stock
ownership levels or award retention should be implemented and the potential parameters for
any award retention policy. It is anticipated that any such policy would provide for sales
in the event of hardship and sales sufficient to generate sufficient income to pay taxes in
connection with the award or other awards. The Committee does not anticipate making any
determination on whether to implement any such policies or the scope of any such policies
before the summer of 2009.
14
Equity Awards in 2008
In 2008, no stock options and 16,074 shares of restricted stock were granted to the named
executive officers of the Company.
Other Compensation Components
Company executives are eligible to participate in the Companys health care, insurance and
other welfare and employee benefit programs, which are the same for all eligible employees,
including Ebixs executive officers.
Use of Employment and Severance Agreements
In the past, the committee has determined that competitive considerations merit the use of
employment contracts or severance agreements for certain members of senior management. Presently,
however, no member of senior management is employed under an employment contract.
Recapture and Forfeiture Policies
Historically the Company has not had formal policies with respect to the adjustment or
recapture of performance based awards where the financial measures on which such awards are based
or to be based are adjusted for changes in reported results such as, but not limited to, instances
where the Companys financial statements are restated. The committee does not believe that
repayment should be required where the Plan participant has acted in good faith and the errors are
not attributable to the participants gross negligence or willful misconduct. In such later
situations, the committee believes the Company has or will have available negotiated or legal
remedies. However, the committee may elect to take into account factors such as the timing and
amount of any financial restatement or adjustment, the amounts of benefits received, and the
clarity of accounting requirements lending to any restatement in fixing of future compensation.
Deductibility of Compensation and Related Tax Considerations
As one of the factors in its review of compensation matters, the committee considers the
anticipated tax treatment to the Company and to the executives of various payments and benefits.
Section 162(m). Section 162(m) of the Internal Revenue Code of 1986, as amended (the
Code) generally limits to $1 million the amount that a publicly-held corporation is allowed
each year to deduct for the compensation paid to each of the corporations chief executive
officer and the corporations four most highly compensated executive officers, other than the
chief executive officer. However, performance-based compensation is not subject to the $1
million deduction limit. In general, to qualify as performance-based compensation, the
following requirements must be satisfied: (i) payments must be computed on the basis of an
objective, performance-based compensation standard determined by a committee consisting
solely of two or more outside directors, (ii) the material terms under which the
compensation is to be paid, including the business criteria upon which the performance goals
are based, and a limit on the maximum amount which may be paid to any participant pursuant to
any award with respect to any performance period, are approved by a majority of the
corporations stockholders, and (iii) the committee certifies that the applicable performance
goals were satisfied before payment of any performance-based compensation is made.
15
Although the Companys stock option plans generally have been structured with the goal
of complying with the requirements of Section 162(m), and the
compensation committee believes the stock options and restricted
stock grants awarded there under should qualify as performance-based compensation exempt
from limitations on deductibility under Section 162(m), the deductibility of any compensation
was not a condition to any compensation decision. The Company does not expect its ability to
deduct executive compensation to be limited by operation of Section 162(m). However, due to
interpretations and changes in the tax laws, some types of compensation payments and their
deductibility depend on the timing of an executives vesting or exercise of previously
granted rights and other factors beyond the compensation committees control which could
affect the deductibility of compensation.
The compensation committee will continue to carefully consider the impact of Section
162(m) when designing compensation programs, and in making compensation decisions affecting
the Companys Section 162(m) covered executives. We fully expect the majority of future stock
awards will be excludable from the Section 162(m) $1 million
limit on deductibility. Nonetheless, the compensation
committee believes that in certain circumstances factors other than tax deductibility are
more important in determining the forms and levels of executive compensation most appropriate
and in the best interests of the Company and its stockholders. Accordingly, it may award
compensation in excess of the deductibility limit, with or without requiring a detailed
analysis of the estimated tax cost of non-deductible awards to the Company. Given our dynamic
and rapidly changing industry and business, as well as the competitive market for outstanding
leadership talent, the compensation committee believes it is important to retain the
flexibility to design compensation programs consistent with its compensation philosophy for
the Company, even if some executive compensation is not fully deductible.
Section 280G. Code Section 280G generally denies a deduction for a significant portion
of certain compensatory payments made to corporate officers, certain shareholders and certain
highly-compensated employees if the payments are contingent on a change of control of the
employer and the aggregate amounts of the payments to the relevant individual exceed a
specified relationship to that individuals average compensation from the employer over the
preceding five years. In addition, Code Section 4999 imposes on that individual a 20% excise
tax on the same portion of the payments received for which the employer is denied a deduction
under Section 280G. In determining whether to approve an obligation to make payments for
which Section 280G would deny the Company a deduction or whether to approve an obligation to
indemnify (or gross-up) an executive against the effects of the Section 4999 excise tax,
the committee has adopted an approach similar to that described above with respect to
payments which may be subject to the deduction limitations of Section 162(m).
Chief Executive Officer Compensation
The compensation policies described above apply equally to the compensation of the Chief
Executive Officer (CEO).
Committee Conclusion
Attracting and retaining talented and motivated management and employees is essential to
create long-term stockholder value. Offering a competitive, performance-based compensation program
with a large equity component helps to achieve this objective by aligning the interests of the
Companys CEO and other executive officers with those of stockholders. The committee believes that
Ebixs 2008 compensation program met these objectives. Likewise, based on our review, the committee
finds the total compensation (and, in the case of the severance and change-in-control scenarios,
the potential payouts) to the Companys CEO and other named executive officer in the aggregate to
be reasonable and not excessive.
Compensation Committee and Management Review and Authorization
The compensation committee has reviewed the above Compensation Disclosure and Analysis with
the Companys Chief Executive Officer and Chief Financial Officer. Based on a review of this
Compensation Disclosure and Analysis report and discussion with the compensation committee, the
Companys Chief Executive Officer and Chief Financial Officer have approved the inclusion of the
Compensation Disclosure and Analysis report in this proxy statement.
16
Authorization
This report has been submitted by the compensation committee:
Hans U. Benz and Hans Ueli Keller
The foregoing report shall not be deemed incorporated by reference by any general statement
incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or
under the Securities Exchange Act of 1934, except to the extent that we specifically incorporate
this information by reference, and shall not otherwise be deemed filed under such Acts.
Summary Compensation Table
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Change in |
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Pension Value |
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and |
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Nonqualified |
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Stock |
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Deferred |
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Name and |
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|
|
|
|
|
|
|
|
|
Awards |
|
|
Option |
|
|
Incentive Plan |
|
|
Compensation |
|
|
All Other |
|
|
|
|
Principal |
|
|
|
|
|
Salary |
|
|
Bonus |
|
|
($) |
|
|
Awards |
|
|
Compensation |
|
|
Earnings |
|
|
Compensation |
|
|
|
|
Position |
|
Year |
|
|
($) |
|
|
($) |
|
|
(1) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
Total |
|
Robin Raina, President, |
|
|
2008 |
|
|
$ |
550,000 |
|
|
$ |
1,900,000 |
(5) |
|
$ |
307,319 |
(1) |
|
|
|
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
24,450 |
(4) |
|
$ |
2,781,769 |
|
Chief Executive Officer |
|
|
2007 |
|
|
$ |
475,000 |
|
|
$ |
1,050,000 |
|
|
$ |
153,595 |
(2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
3,300 |
|
|
$ |
1,681,895 |
|
and Chairman of the Board |
|
|
2006 |
|
|
$ |
400,000 |
|
|
$ |
700,000 |
|
|
$ |
84,417 |
(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
3,300 |
|
|
$ |
1,187,711 |
|
Richard J. Baum, Executive |
|
|
2008 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
|
|
|
|
|
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
|
|
|
$ |
|
|
Vice PresidentChief |
|
|
2007 |
|
|
$ |
110,000 |
|
|
$ |
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
|
|
|
$ |
110,000 |
|
Officer and Secretary |
|
|
2006 |
|
|
$ |
220,000 |
|
|
$ |
135,000 |
|
|
$ |
49,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
3,300 |
|
|
$ |
407,800 |
|
Carl Serger, Senior Vice |
|
|
2007 |
|
|
$ |
98,750 |
|
|
$ |
41,250 |
|
|
$ |
|
|
|
|
|
|
|
|
N/A |
|
|
|
N/A |
|
|
$ |
|
|
|
$ |
142,100 |
|
PresidentChief
Financial Officer and
Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kerris, Senior Vice |
|
|
2008 |
|
|
$ |
135,000 |
|
|
$ |
30,000 |
|
|
$ |
|
|
|
|
|
|
|
$ |
N/A |
|
|
|
N/A |
|
|
$ |
2,250 |
|
|
$ |
167,249 |
|
PresidentChief Financial |
|
|
2007 |
|
|
$ |
25,962 |
|
|
|
|
|
|
$ |
|
|
|
|
|
|
|
$ |
N/A |
|
|
|
N/A |
|
|
$ |
|
|
|
$ |
25,962 |
|
Officer and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Footnotes
|
|
|
(1) |
|
During March 2008, the Compensation Committee of the Board of Directors of the Company gave
final approval to award 16,074 shares of restricted stock to Robin Raina, the Companys
Chairman, Chief Executive Officer and President. This award was made pursuant to the 2006
incentive compensation program (the 2006 Program) approved by the Companys Board of
Directors. The number of shares of restricted stock issued to Mr. Raina represent
approximately 25% of the aggregate of the his total salary and cash bonus compensation earned
for 2007, divided by the market price of the Companys stock on March 24, 2008. This is the
date that the Compensation Committee of the Board of Directors approved the restricted stock
grant. The Company recognized compensation expense of approximately $96,000, $139,000, $55,000
and $17,000 related to these shares during the year ended December 31, 2008. |
|
(2) |
|
During May 2007, the Compensation Committee of the Board of Directors of the Company gave
final approval to award 25,503 shares of restricted stock to Robin Raina, the Companys
Chairman, Chief Executive Officer and President. Likewise, on November 11, 2007, the
Compensation Committee of the Board of Directors of the Company gave final approval to award
7,500 shares of restricted stock to Mr. Raina. These awards were made pursuant to the 2006
incentive compensation program (the 2006 Program) approved by the Companys Board of
Directors. These number of shares of restricted stock issued to Mr. Raina represent
approximately 23% and 12% of the aggregate of the his total salary and cash bonus compensation
earned for 2006 and 2007, respectively, divided by the market price of the Companys stock on
May 9, 2007 and November 11, 2007, respectively. These are the dates that the Compensation
Committee of the Board of Directors approved the restricted stock grants. The Company
recognized compensation expense of approximately $65,000, $55,000 and $34,000 related to these
shares during the year ended December 31, 2007. |
|
(3) |
|
On February 3, 2006, the Compensation Committee of the Board of Directors of the Company gave
final approval to awards of 25,062 shares of restricted stock to Robin Raina, the Companys
Chairman, Chief Executive Officer and President, and 7,518 shares of restricted stock to
Richard J. Baum, the Companys Executive Vice President, Chief Financial Officer and
Secretary, under the Companys 1996 Incentive Plan. The awards were made pursuant to a 2005
incentive compensation program (the 2005 Program) approved by the Companys Board of
Directors. In accordance with the 2005 Program, the number of shares of restricted stock
issued to each of Messrs. Raina and Baum represents 15% of the aggregate of the total salary
and cash bonus compensation earned by him for 2005 (such aggregate compensation being
$1,100,000 in the case of Mr. Raina and $330,000 in the case of Mr. Baum), divided by the
market price of the Companys stock on February 3, 2006, the date the Board approved the
restricted stock grants. The Company recognized compensation expense
of approximately $33,761, $50,417 and $49,500 related to these shares during the year ended
December 31, 2006. |
17
|
|
|
(4) |
|
For 2008 Company matching grant made pursuant to 401(k) Plan of $3,450, additional dependant
medical insurance of $11,000, partial property tax payment of $4,000 and conveyance expense of
$6,000. |
|
(5) |
|
As of March 30, 2009 $1,300,000 of the 2008 bonus awarded to Mr. Raina had yet to be paid. |
Grants of Plan-Based Award
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
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|
|
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|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
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|
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|
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|
|
All |
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|
|
|
|
|
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|
|
|
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|
|
|
|
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Other |
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|
Stock |
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|
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|
|
|
|
|
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|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Future |
|
|
Estimated Future |
|
|
Number |
|
|
Option |
|
|
|
|
|
|
|
|
|
|
|
|
|
Payments Under Non |
|
|
Payouts Under Equity |
|
|
of |
|
|
Awards: |
|
|
Exercise |
|
|
|
|
|
|
|
|
|
|
Equity Incentive |
|
|
Incentive Plan |
|
|
Shares |
|
|
Number of |
|
|
or Base |
|
|
|
|
|
|
|
|
|
|
Awards |
|
|
Awards |
|
|
of |
|
|
Securities |
|
|
Price of |
|
|
|
|
|
|
|
|
|
|
Thresh- |
|
|
|
|
|
|
Maxi- |
|
|
Thresh- |
|
|
|
|
|
|
Maxi- |
|
|
Stock or |
|
|
Underlying |
|
|
Option |
|
|
Full Grant |
|
|
|
Grant |
|
|
old |
|
|
Target |
|
|
mum |
|
|
old |
|
|
Target |
|
|
mum |
|
|
Units |
|
|
Options |
|
|
Awards |
|
|
Date Fair |
|
Name |
|
Date |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
(#) |
|
|
(#) |
|
|
(#) |
|
|
(#) |
|
|
(#) |
|
|
($/Sh) |
|
|
Value |
|
Robin Raina,
President, Chief
Executive Officer
and Chairman of the
Board |
|
|
03/24/08 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,074 |
|
|
|
|
|
|
|
|
|
|
$ |
375,006 |
|
Carl Serger, Senior
Vice
PresidentChief
Financial Officer
and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kerris,
Senior Vice
PresidentChief
Financial Officer
and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Outstanding Equity Awards at Fiscal Year-End
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
Awards: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
Market |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
|
or |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number |
|
|
Payout |
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
of |
|
|
Value of |
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Unearned |
|
|
Unearned |
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
Shares, |
|
|
Shares, |
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
|
|
|
|
|
|
|
|
|
Shares or |
|
|
Market |
|
|
Units or |
|
|
Units or |
|
|
|
Number of |
|
|
Number of |
|
|
Number of |
|
|
|
|
|
|
|
|
|
|
Units of |
|
|
Value of |
|
|
Other |
|
|
Other |
|
|
|
Securities |
|
|
Securities |
|
|
Securities |
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
Shares or |
|
|
Rights |
|
|
Rights |
|
|
|
Underlying |
|
|
Underlying |
|
|
Underlying |
|
|
|
|
|
|
|
|
|
|
That |
|
|
Units of |
|
|
That |
|
|
That |
|
|
|
Unexercised |
|
|
Unexercised |
|
|
Unexercised |
|
|
Option |
|
|
|
|
|
|
Have |
|
|
Stock That |
|
|
Have |
|
|
Have |
|
|
|
Options |
|
|
Options |
|
|
Unearned |
|
|
Exercise |
|
|
Option |
|
|
Not |
|
|
Have Not |
|
|
Not |
|
|
Not |
|
|
|
(#) |
|
|
(#) |
|
|
Options |
|
|
Price |
|
|
Expiration |
|
|
Vested |
|
|
Vested |
|
|
Vested |
|
|
Vested |
|
Name |
|
Exercisable |
|
|
Unexercisable |
|
|
(#) |
|
|
($) |
|
|
Date |
|
|
(#)(1) |
|
|
($) |
|
|
(#) |
|
|
($) |
|
Robin Raina, President, Chief |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
46,431 |
|
|
$ |
1,109,700 |
|
|
|
|
|
|
|
|
|
Executive Officer and |
|
|
67,500 |
|
|
|
|
|
|
|
|
|
|
$ |
17.75 |
|
|
|
8-4-2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Chairman of the Board |
|
|
330,000 |
|
|
|
|
|
|
|
|
|
|
$ |
1.78 |
|
|
|
9-16-2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
375,000 |
|
|
|
|
|
|
|
|
|
|
$ |
1.87 |
|
|
|
8-23-2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
72,189 |
|
|
|
|
|
|
|
|
|
|
$ |
2.17 |
|
|
|
2-1-2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,814 |
|
|
|
|
|
|
|
|
|
|
$ |
2.17 |
|
|
|
2-1-2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
240,000 |
|
|
|
|
|
|
|
|
|
|
$ |
2.17 |
|
|
|
2-1-2011 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
150,000 |
|
|
|
|
|
|
|
|
|
|
$ |
5.25 |
|
|
|
4-2-2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
|
|
|
|
|
|
|
|
|
|
Carl Serger, Senior Vice
PresidentChief Financial
Officer and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert Kerris, Senior Vice
PresidentChief Financial
Officer and Secretary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Footnote
|
|
|
(1) |
|
Robin Raina has been awarded restricted stock grants by the Compensation Committee: (i) a
grant of 25,062 shares of Company common stock on February 3, 2006 of which 8,352 shares were
unvested as of December 31, 2008; (ii) a grant of 25,503 shares of Company common stock on May
9, 2007 of which 17,004 shares were unvested as of December 31, 2008; a grant of 7,500 shares
of Company common stock on November 11, 2007 of which 5,001 shares were unvested as of
December 31, 2008; (iv) a grant of 16,074 shares of Company common stock on March 24, 2008 of
which 16,074 were unvested as of December 31, 2008. |
18
Option Exercises and Stock Vested
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
Stock Awards |
|
|
|
Number of |
|
|
Value |
|
|
Number of |
|
|
Value |
|
|
|
Shares |
|
|
Realized |
|
|
Shares |
|
|
Realized |
|
|
|
Acquired |
|
|
on |
|
|
Acquired |
|
|
on |
|
Name |
|
on Exercise |
|
|
Exercise |
|
|
on Vesting |
|
|
Vesting |
|
(a) |
|
(#) |
|
|
($) |
|
|
(#) |
|
|
($) |
|
Robin Raina,
President, Chief
Executive Officer
and Chairman of the
Board |
|
|
19,749 |
|
|
$ |
288,400 |
|
|
|
29,109 |
|
|
$ |
806,278 |
|
Carl Serger, Senior
Vice
PresidentChief
Financial Officer
and Secretary |
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
Robert Kerris,
Senior Vice
PresidentChief
Financial Officer
and Secretary |
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
Pension Benefits and Nonqualified Deferred Compensation
The Company does not generally offer non-tax qualified pension benefit plans or nonqualified
deferred compensation to its officers, and none of its named executive officers currently
participate or have participated in any non-tax qualified pension benefit plans or nonqualified
deferred compensation plan during the past fiscal year.
19
Robin Rainas 2009 Compensation Arrangement
On March 25, 2009, all of the Companys independent directors unanimously approved the
recommendation of its Compensation Committee to provide Mr. Raina, $900,000 in accordance with a
previously approved an incentive bonus plan based on Ebixs revenue and net income results for
2008, and an additional bonus compensation of $400,000 as a result of Mr. Rainas surpassing of
expectations under such plan. The independent directors also voted unanimously to award Mr. Raina
14,680 shares of restricted stock. This grant of restricted stock will vest equally over a period
of three years beginning on the first anniversary of the date of grant.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The members of the Compensation Committee are Messrs. Benz and Keller, none of whom
are officers or employees of the Company.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Rahul
Raina, is the Companys Vice President of Business Process
Outsourcing and the brother of Robin Raina, our Chairman of the Board, President, and Chief
Executive Officer. During 2008 he was paid a salary of $120,000 and received a restricted stock
grant on April 14, 2008 of 1,209 shares of common stock at a price of $24.83 per share, which was
the fair market value of the stock on the date of the grant.
20
REPORT OF AUDIT COMMITTEE
The authority, duties and responsibilities of the Audit Committee of the Board of Directors of
the Company are set forth in detail in the written Audit Committee charter, which was adopted by
the Board of Directors of the Company and which complies with the applicable rules of the NASDAQ.
The Audit Committee has three members, each of whom is independent, under both the applicable rules
of the NASDAQ as well as the Companys corporate governance policies. In accordance with section
407 of the Sarbanes-Oxley Act of 2002, Pavan Bhalla has been identified as an Audit Committee
Financial Expert. The Audit Committee met five times during 2008.
The Audit Committee reviews and assesses the adequacy of its charter on an annual basis. A
copy of the Audit Committee charter is attached to this proxy statement as Exhibit A and is
available on the Companys website, www.ebix.com.
The Companys management is responsible for preparing the Companys financial statements and
has represented to the Committee that the financial statements were prepared in accordance with
generally accepted accounting principles. The independent registered public accounting firm is
responsible for auditing the financial statements. The Audit Committee is responsible for
overseeing the Companys financial reporting process on behalf of the Board of Directors.
Management of the Company has the primary responsibility for the Companys financial reporting
process, principles and internal controls as well as preparation of its financial statements. The
Companys independent registered public accounting firm is responsible for performing an audit of
the Companys financial statements and expressing an opinion as to the conformity of such financial
statements with accounting principles generally accepted in the United States of America.
The Audit Committee has reviewed and discussed the Companys audited financial statements as
of and for the year ended December 31, 2008 with management and the independent registered public
accounting firm. The Audit Committee has discussed with the independent registered public
accounting firm the matters required to be discussed under auditing standards generally accepted in
the United States, including those matters set forth in Statement on Auditing Standards No. 61
(Communication with Audit Committees), as currently in effect, and amended by Statement on Auditing
Standards No. 89 (Audit Adjustments) and Statement on Auditing Standards No. 90 (Audit Committee
Communications). The independent registered public accounting firm has provided to the Audit
Committee the written disclosures and the letter required by Independence Standards Board Standard
No. 1 (Independence Discussions with Audit Committees), as currently in effect and has discussed
with the independent registered public accounting firm its independence. The Audit Committee has
also considered whether the independent registered public accountants provision of non-audit
services to the Company is compatible with maintaining the independent registered public
accountants independence. The Audit Committee has concluded that the independent registered
public accountants are independent from the Company and its management.
In addition, the members of the Audit Committee reviewed, and the chairman of the committee
discussed with management and Cherry, Bekaert & Holland LLP (CB&H) (the Companys independent
registered public accounting firm), the interim financial information contained in each quarterly
earnings release prior to the release of such information to the public.
Pursuant to the requirements of the Sarbanes-Oxley Act of 2002, the terms of the engagement of
CB&H are subject to the specific pre-approval of the Audit Committee. All audit and permitted
non-audit services to be performed by CB&H require pre-approval by the Audit Committee in
accordance with pre-approved procedures established by the Audit Committee. The procedures require
all proposed engagements of CB&H for services of any kind to be directed to the Companys Chief
Financial Officer and then submitted for approval to the Audit Committee prior to the beginning of
any services.
In fiscal 2008 100% of the audit fees, audit related fees and tax fees were approved either by
the Audit Committee or its designee. The Audit Committee has considered whether the provision of
non-audit services by the Companys independent registered public accounting firm is compatible
with maintaining auditor independence and believes that the provision of such services is
compatible. Further, the Audit Committee discussed with the Companys independent registered
public accounting firm the overall scope and plans for their respective audits.
21
As a result of the reviews and discussions with management and CB&H referred to above, the
Audit Committee recommended to the Board of Directors and the Board has approved that the audited
financial statements of the Company be included in the Annual Report on Form 10-K for the fiscal
year ended December 31, 2008, for filing with the Securities and Exchange Commission.
This report has been submitted by the Audit Committee:
Respectfully submitted,
The Members of the Audit Committee
Pavan Bhalla
Hans Ueli Keller
Hans U. Benz
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
As stated above, CB&H was engaged to perform the Companys annual audit for the fiscal year
ended December 31, 2008 and is expected to continue to provide audit services to the Company for
fiscal 2009. It is anticipated that a representative of CB&H will be present at the annual meeting
of shareholders to respond to appropriate questions and to make a statement if such representatives
so desire.
The Companys Audit Committee annually appoints the independent registered public accounting
firm for the Company after receiving the formal recommendation of its audit committee.
On January 14, 2008, Ebix (the Company) was informed by Miller Ray Houser & Stewart, LLP,
(MRHS) the Companys independent registered public accounting firm, that MRHS had been acquired
by Habif, Arogeti & Wynne, LLP (HA&W) and that from henceforward HA&W would serve as the
Companys independent registered public accounting firm. HA&W served as Ebixs registered public
accountants for the year ended December 31, 2007.
On December 12, 2008, the Company received notice from HA&W of its decision not to stand for
re-appointment as its independent registered public accountant for the fiscal year ending December
31, 2008. As a result of the receipt of such notice, the client-auditor relationship between Ebix
and HA&W promptly ended. Prior to receiving HA&Ws notification, the members of the Audit Committee
of the Companys Board of Directors had not approved a decision to reappoint HA&W. The Audit
Committee had been considering the possibility of engaging other independent registered public
accounting firms, so as to explore opportunities to reduce the Companys audit cost structure.
There were no disagreements between the Company and HA&W on any matters of accounting principles or
practices, financial statement disclosure, or auditing scope or procedure, which, if not resolved
to the satisfaction of HA&W, would have caused HA&W to make reference thereto in their reports on
the financial statements for such fiscal year or subsequently.
Since HA&W had been retained as Ebixs independent registered public accounting firm, its
reports in the financial statements of Ebix including those for the fiscal year ended December 31,
2007 and any subsequent interim period through the date the relationship with HA&W ended, have not
contained an adverse opinion or disclaimer of opinion, nor were any such reports qualified or
modified as to uncertainty, audit scope, or accounting principles.
During the period of the Companys engagement of HA&W, there were no reportable events as
defined in Item 304(a)(1)(v)(A) through (D) of Regulation S-K, no disagreements with HA&W on any
matter of accounting principles or practices, financial statement disclosure or auditing scope or
procedure which, if not resolved to the satisfaction of HA&W, would have caused HA&W to make
reference to the subject matter in connection with its opinion on the Companys consolidated
financial statements for such years.
22
The Company authorized HA&W to fully respond to any inquires of the CB&H.
On January 2, 2009 the Audit Committee of the Board of Directors of Ebix, Inc. (Ebix or the
Company) approved the appointment of CB&H as the Companys principal independent registered
public accounting firm.
During the past two fiscal years ending December 31, 2007 and 2008 and thru January 2, 2009:
|
|
|
The Company did not consult CB&H regarding either the application of accounting
principals to a specified transaction, either completed or proposed, or the type of
audit opinion that might be rendered on the Companys financial statements; |
|
|
|
Neither a written report nor oral advice was provided to the Company by CB&H that
CB&H concluded was an important factor considered by the Company in reaching a decision
on an accounting or financial reporting issue; and, |
|
|
|
The Company did not consult with CB&H regarding any matter that was either the
subject of a disagreement (as defined in Item 304(a)(1)(iv) of Regulation S-K) or a
reportable event (as that term is defined in Rule 304(a)(1)(v) of Regulation S-K). |
Independent Registered Public Accounting Firm Fees
The following table presents fees billed for professional services rendered for the audit of
our annual financial statements for 2008 and 2007 and fees billed for other services rendered
during 2008 and 2007 by HA&W and CB&H, our independent registered public accounting firms during
these periods.
|
|
|
|
|
|
|
|
|
Services Rendered by Habif, Arogeti & Wynne, LLP |
|
2008 |
|
|
2007 |
|
Audit Fees (1) |
|
$ |
313,848 |
|
|
$ |
41,000 |
|
Audit Related Fees (2) |
|
$ |
156,128 |
|
|
$ |
7,900 |
|
Tax Fees (3) |
|
$ |
69,121 |
|
|
$ |
|
|
All Other Fees |
|
$ |
2,249 |
|
|
$ |
4,100 |
|
|
|
|
|
|
|
|
|
|
Services Rendered by Cherry, Bekaert & Holland, LLP |
|
2008 |
|
|
2007 |
|
Audit Fees (1) |
|
$ |
262,500 |
|
|
$ |
|
|
Audit Related Fees |
|
$ |
|
|
|
$ |
|
|
Tax Fees |
|
$ |
|
|
|
$ |
|
|
All Other Fees (4) |
|
$ |
1,200 |
|
|
$ |
|
|
|
|
|
(1) |
|
Including fees for the audit of our annual financial statements included in our Form 10-K and
reviews of the financial statements in our Forms 10-Q, but excluding audit-related fees. |
|
(2) |
|
Includes fees related to the audit of a recently acquired business. |
|
(3) |
|
Includes fees for the analysis of any potential IRC Section 382 limitations on NOL
carryovers; also includes fees for the preparation of tax returns of an acquired business for
the period prior to the effective date of the business combination. |
|
(4) |
|
Fee for the research pertaining to the interpretation and treatment of a certain debt related
put option. |
The Audit Committee or its designee considered and pre-approved all of the above-referenced
fees and services. Pursuant to a policy adopted by our Board of Directors, the Audit Committee
requires advance approval of all audit services and permitted non-audit services to be provided by
the independent registered public accounting firm as required by the Securities Exchange Act of
1934.
23
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires our officers and directors and
persons who beneficially own more than ten percent of a registered class of our equity securities
to file with the Securities and Exchange Commission reports of securities ownership on Form 3 and
changes in such ownership on Forms 4 and 5.
Officers, directors and more than ten percent beneficial owners also are required by rules
promulgated by the Securities and Exchange Commission to furnish us with copies of all such
Section 16(a) reports that they file. Based solely upon a review of the copies of Forms 3, 4, and
5 furnished to us and/or representations by certain executive officers and directors that no such
reporting forms were required for them, we believe that, during 2008, all of our directors,
officers and more-than-ten-percent beneficial owners filed all required reports on a timely basis
except for the failure of the Rennes Foundation to timely file a Form 3 with respect to its current
beneficial ownership interests, and Mssers. Bhalla, Benz, Eckert, Herter and Keller who failed to
promptly file Form 4s after their grants of stock options on December 12, 2008.
OTHER MATTERS
We know of no matters to be brought before the Annual Meeting other than those described
above. If you execute the enclosed proxy and any other business should come before the meeting, we
expect that the persons named in the enclosed proxy will vote your shares in accordance with their
best judgment on that matter.
COST OF SOLICITATION
We will pay for the cost of soliciting proxies, which also includes the preparation, printing,
mailing and tabulation of this proxy statement. We will solicit proxies primarily through the
mail, but certain of our directors and employees may also solicit proxies by telephone, telegram,
telex, telecopy or personal interview. Employees who solicit proxies for us will not receive any
additional pay for their services other than their regular compensation. BNY Mellon Investor
Services (Mellon), our transfer agent, and Mediant Communications (Mediant), our proxy agent
will assist us in the solicitation of proxies from brokers and nominees. We do not anticipate the
fees paid to either Mellon or Mediant, will be greater than standard market rates, individually.
REQUIREMENTS, INCLUDING DEADLINES, FOR SUBMISSION OF PROXY PROPOSALS, NOMINATION OF
DIRECTORS AND OTHER BUSINESS OF SHAREHOLDERS
We plan to hold our 2010 annual meeting of stockholders during the month of October. Any
proposal of a shareholder intended to be presented at the 2010 annual meeting of shareholders must
be received by us for inclusion in the proxy statement and form of proxy for that meeting no later
than May 21, 2010, 120 days before the anniversary of the date of this proxy statement. If any
proposal is submitted after that date, we are not required to include it in our proxy materials.
Proposals should be submitted to the following address:
Corporate Secretary
Ebix, Inc.
Five Concourse Parkway, Suite 3200
Atlanta, GA 30328
A notice of a proposed item of should include a description of, and the reasons for, bringing
the proposed business to the meeting, any material interest of the shareholder in the business, and
certain other information about the shareholder.
24
WHERE YOU CAN FIND ADDITIONAL INFORMATION
We have mailed our 2008 Annual Report to Shareholders in connection with this proxy
solicitation. If you would like a copy of our 2008 Form 10-K,
excluding certain exhibits, please contact Robert Kerris, Ebix, Inc., Five Concourse Parkway, Suite 3200, Atlanta, Georgia 30328.
Please date, sign and return the proxy card at your earliest convenience in the enclosed
return envelope. No postage is required if mailed in the United States.
|
|
|
|
|
By Order of the Board of Directors |
|
|
|
|
|
Robin Raina |
|
|
Chairman of the Board and |
|
|
Chief Executive Officer |
Dated: September 18, 2009
25
EXHIBIT A
Ebix, Inc.
AUDIT COMMITTEE CHARTER
A. Purpose
The Audit Committee (the Committee) of the Board of Directors (the Board) of Ebix, Inc.
(the Company) shall oversee the Companys accounting and financial reporting processes and the
audits of the Companys financial statements, and shall otherwise exercise oversight
responsibility, and assist the Board in fulfilling its oversight functions, with respect to matters
involving the accounting, auditing, financial reporting and internal control functions of the
Company. In so doing, it shall be the goal of the Committee to maintain free and open means of
communication between the members of the Board, the Companys independent public accountants who
audit the Companys financial statements (the Auditors) and the Companys financial management.
While it is not the Committees responsibility to certify the Companys financial statements or to
guarantee the Auditors report, the Committee will facilitate discussions among the Board, the
Auditors and the Companys management.
B. Composition
The Committee shall be comprised of three or more directors, as determined by the Board on the
recommendation of the Corporate Governance and Nominating Committee. Each member of the Committee
shall be independent as defined by the rules of The NASDAQ Stock Market (NASDAQ) and the
Securities and Exchange Commission (the SEC) that are applicable to Audit Committee members.
Each committee member shall also be free from any relationship that, in the opinion of the Board,
would interfere with the exercise of his or her independent judgment as a member of the Committee.
All members of the Committee shall have a basic understanding of finance and accounting and be
able to read and understand fundamental financial statements, including the Companys balance
sheet, income statement, and cash flow statement. At least one member of the Committee shall have
accounting or related financial management expertise consisting of employment experience in finance
or accounting, requisite professional certification in accounting, or other comparable experience
or background, which results in the individuals financial sophistication, including being or
having been a chief executive officer, chief financial officer or other senior officer with
financial oversight responsibilities.
The Committee shall comply with any other Audit Committee composition requirements of NASDAQ
and the SEC.
C. Meetings
The Committee shall meet with such frequency and at such intervals as it shall determine
necessary to carry out its duties and responsibilities, but not less than quarterly. In addition,
the Committee shall hold any special meetings as may be necessary or called by the Chairperson of
the Committee or at the request of the Auditors or the Companys management. Representatives of
the Auditors, members of the Companys management and others may attend meetings of the Committee
at the invitation of the Committee and shall provide pertinent information as necessary. As part
of its purpose to foster open and candid communication, the Committee shall meet periodically as
necessary with the Auditors, the Companys management and any others that the Committee invites to
meet with it in separate executive sessions to discuss any matters that the Committee or these
individuals believe should be discussed privately with the Committee. The Committee may meet via
telephone conference calls or take action in writing executed by all of the members. Except as
otherwise specifically provided for in this Charter, a quorum shall consist of [two] members.
Unless the Board elects a Chairperson of the Committee (the Chairperson), the Committee
shall elect a Chairperson by majority vote. The Chairperson of the Committee shall set the agenda
of each meeting and arrange for the distribution of the agenda, together with supporting material,
to the Committee members prior to each meeting. The Chairperson will also cause to be prepared and
circulated to the Committee members minutes of each meeting.
26
D. Functions
In carrying out its functions, the Committees policies and procedures shall remain flexible,
so that it may be in a position to react or respond to changing circumstances or conditions. The
Committee shall review and reassess no less than annually the adequacy of the Committees charter.
The Committees functions may be divided into the following general categories: (1) overseeing
financial reporting, (2) evaluating independent audit processes, (3) reviewing internal controls
established by management, and (4) other functions. The Committee shall:
1. Financial Information and Reports
a. Meet with the Auditors and the Companys management to discuss, review and comment upon
the interim financial statements to be included in each of the Companys Quarterly Reports
on Form 10-Q prior to the public announcement of financial results and the filing of the
Form 10-Q with the SEC. All members of the Committee are encouraged to attend these
meetings; however, a quorum for these meetings or for this portion of regular meetings of
the Committee may be the Chairperson of the Committee as authorized by applicable rules.
b. Review with the Auditors and the Companys management the Companys annual financial
statements to be included in the Companys Annual Report on Form 10-K prior to the public
announcement of financial results and the filing of the Form 10-K with the SEC.
c. Review the disclosure under Managements Discussion and Analysis and Analysis of
Financial Condition and Results of Operations in each Annual Report on Form 10-K and
Quarterly Report on Form 10-Q, prior the filing thereof with the SEC.
d. Review the Companys press releases announcing financial results or financial forecasts
of the Company prior to their dissemination.
e. Discuss with the Auditors their judgments about the quality, not just the acceptability,
of the Companys accounting principles and financial disclosure practices used or proposed
and the appropriateness of significant management judgments.
f. Discuss with the Companys management and the Auditors the effect of regulatory and
accounting initiatives, as well as off-balance sheet structures, on the Companys financial
statements.
g. Based upon discussions with, and reliance upon, the Auditors and the Companys
management, prepare any Audit Committee reports or other Audit Committee-related disclosure,
in filings with the SEC or otherwise, required by applicable securities laws, rules and
regulations or by the rules of any securities exchange or market on which securities of the
Company are listed, including a report to be included in the Companys proxy statement
stating whether the Committee has (i) reviewed and discussed the audited financial statement
with management, (ii) discussed with the Auditors the matters required to be discussed by
Statement on Auditing Standards No. 61, (iii) received from the Auditors disclosures
regarding their independence required by Independence Standards Board Standard No. 1 and
discussed with the Auditors their independence. The proxy statement shall also contain a
statement as to whether the Committee members are independent and that the Committee has
adopted a charter.
h. Review a report from the Auditors periodically, but no less than annually, as to (i) all
critical accounting policies to be used, (ii) all alternative disclosures and treatments of
financial information within generally accepted accounting principles (GAAP) that have
been discussed with the Companys management, the ramifications of the use of such
alternative disclosures and treatments and the disclosures and treatments preferred by the
Auditors; and (iii) other material written communications between the Auditors and the
Companys management, including management letters and schedules of unadjusted differences.
i. Recommend to the Board, based upon the review and discussion described above, whether the
annual financial statements should be included in the Companys Annual Report on Form 10-K.
27
2. Audit Processes
a. Be directly responsible for the appointment, compensation, retention and oversight of the
work of the Auditors, including resolution of disagreements between management and the
Auditors regarding financial reporting, for the purpose of preparing or issuing an audit
report or performing other audit, review or attest services for the Company. The Auditors
shall report directly to the Committee.
b. Pre-approve all audit services and non-audit services (including the fees and terms
thereof) to be performed for the Company by the Auditors to the extent required by, and in a
manner consistent with, applicable law and policies established by the Committee. The
Committee may delegate, subject to any rules or limitations it deems appropriate, to one or
more designated members of the Committee the authority to grant such pre-approvals;
provided, however, that the decisions of any member to whom authority is so delegated to
pre-approve an activity shall be presented to the full Committee for ratification at its
next meeting.
c. On an annual basis, review the Auditors independence and objectivity by (i) inquiring
into matters such as all relationships between the Auditors and the Company and
(ii) reviewing annual disclosures from the Auditors regarding their independence as required
by Independence Standards Board Standard No. 1.
d. On an annual basis, obtain and review a report from the Auditors concerning their
internal quality control review of the firm, any inquiry or investigation by governmental or
professional authorities within the preceding five (5) years respecting one or more
independent audits carried out by the firm and any steps taken to address material issues
raised by such review or any such inquiry or investigation.
e. Review the experience and qualifications of the senior members of the Auditors team.
f. Review the annual audit plan of the Auditors and evaluate their performance and adherence
to the prior years audit plan.
g. Require the rotation of the lead audit partner on a regular basis in accordance with the
requirements of Securities Exchange Act of 1934 (the Exchange Act).
h. Review and approve or veto the Companys hiring of employees or former employees of the
Auditors who participated in any capacity in the audits of the Company.
i. Following completion of the annual audit, review separately with the Companys management
and the Auditors the effectiveness of the audit effort, including significant difficulties
encountered during the course of the audit and any restrictions on the scope of work or
access to required information.
3. Risk Management and Controls
a. Inquire of the Auditors and the Companys management about significant risks or exposures
and assess the steps which management has taken to minimize such risks and monitor control
of these areas.
b. Review and monitor compliance with the Companys Code of Ethics for Senior Financial
Officers.
c. Review with the Auditors and the Companys management their findings on the adequacy and
effectiveness of internal controls and their recommendations for improving the internal
control environment, including managements controls and security procedures with respect to
the Companys information systems.
d. Review with the Auditors and the Companys management the extent to which changes or
improvements in financial or accounting practices, as approved by the Committee, have been
implemented. This review will be conducted at an appropriate time subsequent to the
implementation of changes or improvements, as decided by the Committee.
e. Periodically review with the Companys legal counsel any matters that could have a
significant impact on the Companys financial statements, such as compliance with laws,
rules and regulations, litigation and inquiries received from governmental agencies and
regulators.
f. Review and approve the appointment, replacement, reassignment or dismissal of the
Companys principal financial officer.
28
4. Other Functions
a. Establish procedures for the receipt, retention, and treatment of complaints received by
the Company regarding accounting, internal accounting controls, or auditing matters.
b. Establish procedures for the confidential, anonymous submission by Company employees of
concerns regarding questionable accounting or auditing matters.
c. Review and approve related party transactions and conflicts of interest questions between
Board members or senior management, on the one hand, and the Company, on the other hand (as
defined and required by applicable securities laws, rules and regulations and the rules of
the NASDAQ).
d. Oversee and review the Companys asset management policies, including an annual review of
the Companys investment policies and performance for cash and short-term investments.
e. Review and monitor compliance with Company standards of business conduct and monitor
compliance with the Foreign Corrupt Practices Act.
f. Conduct or authorize investigations into any other matters within the Committees scope
of responsibilities.
g. Have the authority to retain independent counsel, accountants, or other advisors, as it
determines necessary to carry out its duties.
h. Determine appropriate funding, which the Company shall provide, for payment of:
(i) compensation to the Auditors engaged for the purpose of preparing or issuing an audit
report or performing other audit, review or attest services for the Company,
(ii) compensation to any advisors employed by the Committee, and (iii) ordinary
administrative expenses of the Committee that are necessary or appropriate in carrying out
its duties.
i. Perform such other functions assigned by law, the Companys charter or bylaws, or the
Board of Directors.
E. Scope of Responsibilities
While the Committee has the functions set forth in this Charter, it is not the duty of the
Committee to plan or conduct audits or to determine that the Companys financial statements are
complete and accurate or are in accordance with GAAP. The Companys management is principally
responsible for Company accounting policies, the preparation of the financial statements and
ensuring that the financial statements are prepared in accordance with GAAP. Management is also
responsible for implementing procedures to help ensure that the Company and its employees comply
with applicable laws and regulations and with the Companys applicable ethics standards. The
Auditors are responsible for auditing and attesting to the Companys financial statements and
understanding the Companys system of internal controls in order to plan and to determine the
nature, timing and extent of audit procedures to be performed.
The Committee plays a critical role in serving as a check and balance for the Companys
financial reporting system. In carrying out its functions, the Committees goal is to help ensure
that management properly develops and adheres to a sound system of internal controls and that the
Auditors, through their own review, objectively assess the Companys financial reporting practices.
29
EXHIBIT B
Ebix, Inc.
COMPENSATION COMMITTEE CHARTER
A. Authority
The Compensation Committee (the Committee) of the Board of Directors (the Board) of Ebix, Inc.
(the Company) is established pursuant to Section 141(c) of the Delaware General Corporation Law
and Article III, Section 1 of the Companys Bylaws. The Chairperson of the Committee (the
Chairperson) shall be designated by the Board, provided that, if the Board does not so designate
a Chairperson, the members of the Committee, by majority vote, may designate a Chairperson.
B. Membership
The Committee shall consist of a minimum of two members of the Board, both of whom shall meet (i)
the independence requirements of NASD Rule 4200, (ii) the non-employee director definition of
Rule 16b-3 promulgated under Section 16 of the Securities Exchange Act of 1934, as amended, (the
Exchange Act), and (iii) the outside director definition of Section 162(m) of the Internal
Revenue Code of 1986, as amended.
C. Scope of Powers and Functions
The Committee shall have such powers and functions as may be assigned to it by the Board of
Directors from time to time; provided however, that such functions shall, at a minimum, include the
following, as well as any functions as shall be required of Compensation Committees by the rules of
The NASDAQ Stock Market (NASDAQ):
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Officer Compensation. The Committee shall review, monitor and make recommendations to
the full Board regarding the compensation of the Chief Executive Officer (CEO) and the
other officers (as defined in Section 16 of the Securities Exchange Act and Rule 16a-1
thereunder) of the Company, including salary, bonus and incentive compensation levels,
deferred compensation, executive perquisites, equity compensation (including awards to
induce employment), severance arrangements, retirement and other post-employment benefits,
and change-in-control benefits. In making recommendations regarding officer compensation,
the Committee shall review and recommend goals and objectives relevant to such compensation
(both internal and in comparison to industry performance levels) and evaluate officer
performance in light of those goals and objectives, with a view toward encouraging
extraordinary effort and performance. Furthermore, the Committee shall endeavor to promote
an appropriate balance between short-term pay and long-term incentives. |
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Director Compensation. The Committee shall periodically review and make
recommendations to the Board with respect to director compensation. |
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General Goals. The Committee shall review and make recommendations to the Board
regarding general compensation goals, guidelines and policies for the Companys employees. |
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Plans and Programs. The Committee shall administer the Companys stock incentive plans
and grant stock options and other awards pursuant to such plans, and supervise the
administration of Company plans and benefit programs falling with the scope of the Employee
Retirement Security Act of 1974, as amended. The Company shall also make recommendations
concerning new stock incentive plans and other executive compensation programs. |
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Committee Report on Executive Compensation. The Committee shall prepare for inclusion
where necessary in a proxy or information statement of the Company relating to an Annual
Meeting of stockholders at which directors are to be elected (or special meeting or written
consents in lieu of such meeting), the report described in Item 402(k) of Regulation S-K.
In addition, the Committee will provide any other Compensation Committee-related
disclosure, in the Companys filings with the SEC or otherwise, required by applicable
securities laws, rules and regulations and by the rules of NASDAQ. |
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Review of Charter. The Committee shall periodically review and update this Charter. |
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Committee Performance. The Committee shall review the performance of the Committee,
not less than annually, and report on such performance to the Board. |
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In addition, the Committee, subject to Board approval, has sole authority to retain and terminate
any compensation consultant or consulting firm to assist in the evaluation of CEO, other officer or
director compensation, including the authority to approve the consultants fees and other retention
terms. The Committee may also, at its discretion, engage outside legal counsel or other advisors
as it deems necessary to carry out its functions.
The Committee shall discharge its responsibilities, and shall assess the information provided by
management and the Committees advisors, in Accordance with its business judgment.
D. Administrative
The Committee shall meet at least two times annually and shall hold any additional meetings as may
be called by the Chairperson or the Board. Members of senior management or others may attend
meetings of the Committee at the invitation of the Committee and shall provide pertinent
information as necessary, except that the CEO shall not be present during voting or deliberations
by the Committee on the subject of the CEOs compensation. The Chairperson shall set the agenda of
each meeting and arrange for the distribution of the agenda, together with supporting material, to
the Committee members prior to each meeting. The Chairperson will also cause minutes of each
meeting to be prepared and circulated to the Committee members. The Committee shall regularly
report its activities and determinations to the full Board, including providing copies to the full
Board of all approved minutes.
The Committee may meet via telephone conference calls. A majority of the members of the Committee
shall constitute a quorum for all purposes.
31
ANNUAL MEETING OF EBIX Inc.
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Date:
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Friday, October 30, 2009 |
Time:
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11:00 am local time |
Place:
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Ebix Inc. Headquarters Five Concourse Parkway, Suite 114,
Atlanta, GA 30328 |
Please
make your marks like this: x Use dark black pencil or pen only
The Board of Directors Recommends that you Vote FOR the following:
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Proposal to elect the following as directors until
the next Annual Meeting of the stockholders and until
their successors are elected and qualified. |
Nominees
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01 Robin Raina
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04 Neil D. Eckert |
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02 Hans U. Benz
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05 Rolf Herter |
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03 Pavan Bhalla
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06 Hans Ueli Keller |
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Vote For
All Nominees
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Withhold Vote
From All Nominees
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*Vote For
All Except |
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o
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o
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*
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INSTRUCTIONS: To withhold
authority to vote for any
nominee, mark the Exception
box and write the number(s) in
the space provided to the right. |
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NOTE: Such other business as may properly come before the
meeting or any adjournment thereof.
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To attend the meeting and vote your shares
in person, please mark this box.
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o |
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Authorized Signatures This section must be
completed for your instructions to be executed. |
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Please Sign Here
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Please Date Above
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Please Sign Here
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Please Date Above
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Please sign exactly as your name(s) appears on your stock
certificate. If held in joint tenancy, all persons
should sign. Trustees, administrators, etc., should
include title and authority. Corporations should provide
full name of corporation and title of authorized officer
signing the proxy.
Annual Meeting of EBIX Inc.
to be held on Friday, October 30, 2009
for Holders as of September 9, 2009
This proxy is being solicited on behalf of the Board of Directors
VOTED BY:
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INTERNET
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TELEPHONE |
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Go To
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866-390-5268 |
www.proxypush.com/ebix
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Use any touch-tone telephone. |
Cast your vote online.
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OR
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Have your Voting Instruction Form ready. |
View Meeting Documents.
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Follow the simple recorded instructions. |
MAIL
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OR
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Mark, sign and date your Voting Instruction Form. |
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Detach your Voting Instruction Form. |
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Return your Voting Instruction Form in the |
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postage-paid envelope provided. |
All votes must be received by 5:00 p.m., Eastern Time, October 29, 2009
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PROXY TABULATOR FOR |
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EBIX INCORPORATED |
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P.O. BOX 8016 |
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CARY, NC 27512-9903 |
Revocable Proxy Ebix Inc.
Annual Meeting of Shareholders
October 30, 2009, 11:00 a.m. (Local Time)
This Proxy is Solicited on Behalf of the Board of Directors
This proxy is revocable and will be voted as directed, but if no instructions are
specified, this proxy will be voted:
FOR the nominees for directors specified;
In their discretion, as to any other business that may properly come before the Annual Meeting.
(CONTINUED AND TO BE SIGNED ON REVERSE SIDE)