UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant x Filed by a Party other than the Registrant ¨
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¨ | Preliminary Proxy Statement | |||
¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
x | Definitive Proxy Statement | |||
¨ | Definitive Additional Materials | |||
¨ | Soliciting Material under Rule 14a-12 | |||
STEPAN COMPANY | ||||
(Name of registrant as specified in its charter) | ||||
(Name of person(s) filing proxy statement, if other than the registrant) | ||||
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STEPAN COMPANY
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To be held on April 24, 2012
at 9:00 a.m. (CDT)
To the Stockholders:
Notice is hereby given that the Annual Meeting of Stockholders of STEPAN COMPANY (the Company) will be held at the Companys Administrative and Research Center at Edens Expressway and Winnetka Road, Northfield, Illinois, on Tuesday, April 24, 2012, at 9:00 a.m. (CDT), for the following purposes:
1. | To elect two Directors to the Board of Directors each for a three-year term. |
2. | To approve an advisory resolution on the compensation of the Companys named executive officers. |
3. | To ratify the appointment of Deloitte & Touche LLP as the independent registered public accounting firm for the Company for 2012. |
4. | To transact such other business as may properly come before the meeting. |
The Board of Directors has designated the close of business on February 24, 2012, as the record date for determining holders of the Companys 5 1/2% Convertible Preferred Stock and the Companys Common Stock entitled to notice of and to vote at the meeting.
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of Stockholders to Be Held on April 24, 2012.
The Proxy Statement and Annual Report to Stockholders, including Form 10-K for fiscal year 2011, are available at http://www.edocumentview.com/SCL.
Directions to the Annual Meeting of Stockholders are available at http://www.stepan.com, under InvestorsAnnual Meeting for those stockholders who plan to attend the meeting.
By order of the Board of Directors,
KATHLEEN O. SHERLOCK
Assistant Secretary
Northfield, Illinois
March 22, 2012
The Board of Directors extends a cordial invitation to all stockholders to attend the meeting. Whether or not you plan to attend the meeting, please mark, sign and mail the enclosed proxy card in the return envelope provided as promptly as possible.
As a reminder, brokers may not vote your shares for non-routine matters such as the election of directors or the advisory vote on the compensation of the Companys named executive officers (Say-on-Pay vote) in the absence of your specific instructions as to how to vote. Therefore, we urge you to provide your broker with voting instructions by returning your proxy card so your vote for all proposals can be counted.
March 22, 2012
PROXY STATEMENT
For the Annual Meeting of Stockholders of
STEPAN COMPANY
Edens Expressway and Winnetka Road
Northfield, Illinois 60093
To be held at 9:00 a.m. (CST) on April 24, 2012
INFORMATION CONCERNING SOLICITATION AND VOTING
The enclosed proxy is solicited by the Board of Directors and the Company will bear the entire expense of solicitation. Such solicitation is being made by mail, and the Companys officers and employees may solicit proxies from stockholders personally or by telephone, mail or other means. The Company will make arrangements with the brokers, custodians, nominees and other fiduciaries who request the forwarding of solicitation material to the beneficial owners of shares of the Companys stock held of record by such brokers, custodians, nominees and other fiduciaries, and the Company will reimburse them for their reasonable out-of-pocket expenses.
At the close of business on February 24, 2012, the record date for the meeting, there were 518,293 shares of the Companys 5 1/2% Convertible Preferred Stock (Preferred Stock) outstanding, each share of which is convertible into 1.14175 shares of the Companys Common Stock (Common Stock) and is entitled to 1.14175 votes on each matter to be voted on at the meeting, and, assuming all outstanding shares of Preferred Stock were converted, there would have been 10,919,068 shares of Common Stock outstanding, each share of which is entitled to one vote on each matter to be voted on at the meeting.
This proxy statement and proxy are first being sent or given to stockholders commencing on or about March 22, 2012.
You may either vote FOR or WITHHOLD authority to vote for each of the nominees for the Board of Directors. You may vote FOR, AGAINST or ABSTAIN on the other proposals.
In connection with any other business that may properly come before the meeting, of which the Board of Directors is not currently aware, votes will be cast pursuant to the authority granted by the enclosed proxy in accordance with the best judgment of the individuals acting under the proxy.
If you submit your proxy but abstain from voting or withhold authority to vote on one or more matters, your shares will be counted as present at the meeting for the purposes of determining a quorum. Your shares also will be counted as present at the meeting for the purpose of calculating the vote on the particular matter with respect to which you abstained from voting or withheld authority to vote. Any proxy given pursuant to this solicitation may be revoked by the stockholder at any time prior to the voting of the proxy.
If you abstain from voting on a proposal, your abstention has the same effect as a vote against that proposal. If you withhold your authority to vote for any director nominee, your withholding has the same effect as a vote against that director.
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If you hold your shares in street name and do not provide voting instructions to your broker, custodian, nominee or other fiduciary, your shares will be considered broker non-votes and will not be voted on any non-routine matters, which include the election of directors and the advisory vote on named executive officer compensation. Shares that constitute broker non-votes may be voted on the ratification of auditors and will be counted as present at the meeting for the purpose of determining a quorum, but will not be entitled to vote on non-routine proposals. Please instruct your broker or bank so your vote can be counted on all proposals.
The required quorum at the Annual Meeting of Stockholders is a majority of the outstanding shares of the Companys voting stock as of the record date. In order to ensure the presence of holders of shares representing the necessary quorum at the Annual Meeting of Stockholders, please mark, sign and return the enclosed proxy promptly in the envelope provided. No postage is required if mailed in the United States. Even if you sign and return your proxy, you are invited to attend the meeting.
ELECTION OF DIRECTORS
Stockholders and the persons named in the enclosed proxy will vote, pursuant to the authority granted by the stockholder in the enclosed proxy, on the election of Messrs. Randall S. Dearth and Gregory E. Lawton as Directors of the Company to hold office until the Annual Meeting of Stockholders to be held in the year 2015.
In the event any one or more of such nominees is unable to serve as Director, votes will be cast, pursuant to the authority granted in the enclosed proxy, for such person or persons as may be designated by the Board of Directors. The Board of Directors at this time is not aware of any nominee who is or will be unable to serve as Director, if elected.
Under the Companys Certificate of Incorporation and By-laws, Directors are elected by a plurality of the voting power of the shares of Preferred Stock and Common Stock present in person or represented by proxy at the meeting and entitled to vote, voting together as a single class. The outcome of the election will not be affected by holders of shares of Preferred Stock or Common Stock that withhold authority to vote in the election of Directors.
The Board of Directors is divided into three classes serving staggered three-year terms. Directors for each class are elected at the Annual Meeting of Stockholders in the year in which the term for their class expires.
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Nominees For Director
The following table sets forth certain information about the nominees for Director:
Name of Nominee |
Principal Occupation, Business Experience and Other Directorships |
Year of First Election as Director |
Number and Percent of Shares of Common Stock Beneficially Owned(1) |
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Randall S. Dearth |
President and Chief Executive Officer of LANXESS Corporation, a global chemicals manufacturer, since 2004. Director of Calgon Carbon Corporation. Age48 |
N/A | 0 | * | ||||||||||
Gregory E. Lawton |
Consultant. President and Chief Executive Officer of JohnsonDiversey, Inc., a manufacturer of cleaning products, from October 2000 to February 2006. From January 1999 to September 2000, President and Chief Operating Officer of Johnson Wax Professional. President of NuTone, Inc., a subsidiary of Williams plc based in Cincinnati, Ohio from 1994 to 1998. From 1989 to 1994, served with Procter & Gamble as Vice President and General Manager of several consumer product groups. Director of General Cable and American Trim. Age61 |
2006 | 8,360 | (2) | * |
* Less than one percent of outstanding shares of Common Stock.
(1) | Represents number of Common Stock shares beneficially owned as of February 24, 2012. Number of shares for each Director includes (a) shares of Common Stock owned by the spouse of the Director and shares held by the Director or his spouse as trustee or custodian for the benefit of children and family members for which the Director or his spouse as trustee or custodian has voting or investment power, (b) shares of Common Stock which may be acquired through conversion of shares of Preferred Stock, and (c) shares pledged as security by the Director or the Directors family members. In addition, the Company calculates the total number of shares of Common Stock outstanding by assuming all shares of Preferred Stock are converted into Common Stock, and adding such amount to the number of shares of Common Stock outstanding. |
(2) | Includes (a) 3,716 shares that the Director has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (b) 2,572 shares credited to the Directors account pursuant to the Stepan Company 2006 Incentive Compensation Plan. |
PROPOSAL: The Board of Directors recommends that the stockholders vote FOR the election of Messrs. Randall S. Dearth and Gregory E. Lawton to the Board of Directors each for a three-year term.
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Directors Whose Terms Continue
The following table sets forth certain information about those Directors who are not up for election as their respective term of office does not expire this year:
Name of Director |
Principal Occupation, Business Experience and Other Directorships |
Year of First Election as Director |
Term Expires |
Number and Percent of Shares of Common Stock Beneficially Owned(1) |
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Michael R. Boyce |
Chairman and Chief Executive Officer of PQ Corporation, an industrial chemicals company, since 2005. Chairman and Chief Executive Officer of Peak Investments, an operating and acquisition company, since 1998. From 1990 to 1998, President and Chief Operating Officer of Harris Chemical Group, Inc. Director of PQ Corporation and AAR Corp. Age64 |
2010 | 2013 | 1,195 | (2) | * | ||||||||||||
Joaquin Delgado |
Executive Vice President, Electro and Communications Business of 3M Company, a global diversified technology company, since 2009. Vice President and General Manager, Electronic Markets Materials Division of 3M Company, from 2007 to 2009. Vice President, Research and Development and New Business Ventures, Consumer and Office Business of 3M Company, from 2005 to 2007. President of 3M Korea Ltd. from 2003 to 2005. Age52 |
2011 | 2014 | 422 | (3) | * | ||||||||||||
F. Quinn Stepan |
Chairman of the Company since November 1984. Chief Executive Officer of the Company from November 1984 to December 2005. Age74 |
1967 | 2013 | 1,420,454 | (4) | 13.0 | % | |||||||||||
F. Quinn Stepan, Jr. |
President and Chief Executive Officer of the Company since January 2006. President and Chief Operating Officer of the Company from February 1999 to December 2005. Director of Follett Corporation from February 2005 to July 2011. Age51 |
1999 | 2014 | |
817,270 |
(5) (6) |
7.5 | % |
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Name of Director |
Principal Occupation, Business Experience and Other Directorships |
Year of First Election as Director |
Term Expires |
Number and Percent of Shares of Common Stock Beneficially Owned(1) |
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Edward J. Wehmer |
President, Chief Executive Officer and founder of Wintrust Financial Corporation, a financial services company, since May 1998. Prior to May 1998, President and Chief Operating Officer of Wintrust Financial Corporation since its formation in 1996. Director of Wintrust Financial Corporation. Involved in several charitable and professional organizations. Age57 |
2003 | 2013 | 13,434 | (7) | * |
*Less than one percent of outstanding shares of Common Stock.
(1) | See Note (1) to table under Nominees for Director. |
(2) | Includes (a) 436 shares that the Director has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (b) 337 shares credited to the Directors account pursuant to the Stepan Company 2006 Incentive Compensation Plan. |
(3) | Includes 422 shares distributed to the Director pursuant to the Stepan Company 2011 Incentive Compensation Plan. |
(4) | See Notes (3), (5) and (6) to tables under Security OwnershipSecurity Ownership of Certain Beneficial Owners. |
(5) | Includes 309,917 shares held by the Companys qualified plans and deemed beneficially owned by the Plan Committee, of which James Hurlbutt, Gregory Servatius and F. Quinn Stepan, Jr. are members and employees of the Company. The Plan Committee selects the investment manager of the Stepan Company Profit Sharing Trust under the terms of a Trust Agreement with Fidelity Management Trust Company (Fidelity) effective July 1, 2011. The Plan Committee also selects the investment manager of the Stepan Company Trust for Qualified Plans under the terms of a Trust Agreement effective December 1, 2011, with Bank of America, N.A. (Bank of America). Both Fidelity and Bank of America expressly disclaim any beneficial ownership in the securities of these plans. |
(6) | Includes (a) 187,890 shares that F. Quinn Stepan, Jr. has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, (b) 4,162 shares of Common Stock and 557 shares of Preferred Stock allocated to F. Quinn Stepan, Jr. under the Employee Stock Ownership Plan II (ESOP II), and (c) 44,327 shares credited to F. Quinn Stepan, Jr.s stock account under the Management Incentive Plan (As Amended and Restated Effective January 1, 2010), (the Management Incentive Plan). Amounts credited to an employees stock account will be paid to the employee at the time of separation of service from the Company as the employee has elected under the provisions of the Management Incentive Plan. Also includes 31,950 shares pledged as security for two bank loan agreements and 54,212 shares held in a margin account. |
(7) | Includes (a) 5,595 shares that the Director has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (b) 3,217 shares credited to the Directors account pursuant to the Stepan Company 2006 Incentive Compensation Plan. |
Family Relationships
F. Quinn Stepan, Jr. is the son of F. Quinn Stepan.
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SECURITY OWNERSHIP
Security Ownership of Certain Beneficial Owners
As of February 24, 2012, the following persons were the only persons known to the Company to beneficially own more than five percent of the Companys Common Stock:
Number of Shares of Common Stock Beneficially Owned(2)(6) |
Total Shares |
Percentage of Outstanding Shares of Common Stock | ||||||||||||
Voting and/or Investment Power |
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Name and Address(1) |
Sole |
Shared |
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F. Quinn Stepan(4) |
1,115,685 | (5) | 304,769 | (3) | 1,420,454 | 13.0% | ||||||||
Royce & Associates, LLC(7) |
877,234 | 877,234 | 8.0% | |||||||||||
BlackRock, Inc.(8) |
628,399 | 628,399 | 5.8% |
As of February 24, 2012, the following persons were the only persons known to the Company to beneficially own more than five percent of the Companys Preferred Stock:
Number of Shares of Preferred Stock Beneficially Owned(2) |
Percentage of Outstanding Shares of Preferred Stock | |||||||||||||
Voting and/or Investment Power |
Total Shares |
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Name and Address(1) |
Sole |
Shared |
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F. Quinn Stepan(4) |
22,233 | 166,480 | (3) | 188,713 | 36.4% | |||||||||
Stepan Venture II |
0 | 166,480 | (3) | 166,480 | 32.1% | |||||||||
Mary Louise Wehman(4) |
89,684 | 89,684 | 17.3% | |||||||||||
John A. Stepan(4) |
76,872 | 76,872 | 14.8% | |||||||||||
Charlotte Stepan Shea(4) |
35,244 | 35,244 | 6.8% |
(1) | Except as otherwise set forth in the footnotes below, the address of all persons named is Stepan Company, Edens Expressway and Winnetka Road, Northfield, Illinois 60093. |
(2) | Represents number of shares beneficially owned as of February 24, 2012. The Company calculates the total number of shares of Common Stock outstanding by assuming all shares of Preferred Stock are converted into Common Stock, and adding such amount to the number of shares of Common Stock outstanding. In addition, number of shares owned includes shares held by the persons listed in the table, as trustee or custodian for the benefit of children and family members if such trustee or custodian has voting or investment power and, with respect to F. Quinn Stepan, shares held by the spouse of F. Quinn Stepan. |
(3) | F. Quinn Stepan and Paul H. Stepan are managing partners of a family-owned limited partnership that is the sole general partner of another family-owned limited partnership, Stepan Venture II, which owns 114,691 shares of Common Stock and 166,480 shares of Preferred Stock. The partnership has pledged a total of 95,152 shares of Common Stock and 166,480 shares of Preferred Stock as security for a bank loan agreement. The shares owned by the partnership are included in the tables for both F. Quinn Stepan and Stepan Venture II. |
(4) | F. Quinn Stepan, Paul H. Stepan, John A. Stepan, Mary Louise Wehman and Charlotte Stepan Shea are the children of the late Mary Louise Stepan and the late Alfred C. Stepan, Jr. |
(5) | Includes (a) 40,462 shares of Common Stock and 9,421 shares of Preferred Stock allocated to F. Quinn Stepan under ESOP II, (b) 199,233 shares of Common Stock credited to F. Quinn Stepans stock account under the Management Incentive Plan, (c) 60,053 shares which F. Quinn Stepan has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (d) 94,740 shares of Common Stock pledged as security for a bank loan agreement. |
(6) | Includes the number of shares of Common Stock that the specified person has the right to acquire by conversion of shares of Preferred Stock beneficially owned by such person. |
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(7) | As reported in a Schedule 13G/A filed with the Securities and Exchange Commission (SEC) on January 23, 2012, by Royce & Associates, LLC, an investment adviser, 745 Fifth Avenue, New York, New York, 10151 (Royce). In the Schedule 13G/A, Royce reported that, as of December 31, 2011, it had sole voting and dispositive power as to 877,234 shares. |
(8) | As reported in a Schedule 13G/A filed with the SEC on February 13, 2012, by BlackRock, Inc., a parent holding company, 40 East 52nd Street, New York, New York, 10022 (BlackRock). In the Schedule 13G/A, BlackRock reported that, as of December 31, 2011, it had sole voting and dispositive power as to 628,399 shares. |
Security Ownership of Management
The following table sets forth, as of the close of business on February 24, 2012, the security ownership of each Executive Officer listed in the Summary Compensation Table in this proxy statement, each Director and nominee for Director, and all Directors and Executive Officers as a group:
Name |
Number and Percent of Shares of Common Stock Beneficially Owned(1) |
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James E. Hurlbutt |
336,064 | (2) | 3.1 | % | ||||
Scott C. Mason |
9,437 | (3) | * | |||||
John V. Venegoni |
35,547 | (4) | * | |||||
F. Quinn Stepan |
1,420,454 | (5) | 13.0 | % | ||||
F. Quinn Stepan, Jr |
817,270 | (6) | 7.5 | % | ||||
Michael R. Boyce |
1,195 | (7) | * | |||||
Randall S. Dearth |
0 | (8) | * | |||||
Joaquin Delgado |
422 | (9) | * | |||||
Gregory E. Lawton |
8,360 | (10) | * | |||||
Edward J. Wehmer |
13,434 | (11) | * | |||||
All Directors and Executive Officers(12) |
2,493,438 | 22.8 | % |
* Less than one percent of outstanding shares of Common Stock.
(1) | Number of shares for each Director, nominee for Director, and Executive Officer (and all Directors and Executive Officers as a group) includes (a) shares of Common Stock owned by the spouse of each Director, nominee for Director, or Executive Officer, and shares held by each Director, nominee for Director, or Executive Officer, or such persons spouse as trustee or custodian for the benefit of children and family members if such trustee or custodian has voting or investment power, (b) shares of Common Stock that may be acquired within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans or conversion of shares of Preferred Stock, and (c) shares pledged as security by such Director, nominee for Director, or Executive Officer, or such persons family members. In addition, the Company calculates the total number of shares of Common Stock outstanding by assuming all shares of Preferred Stock are converted into Common Stock, and adding such amount to the number of shares of Common Stock outstanding. |
(2) | Includes (a) 94 shares of Common Stock allocated to James E. Hurlbutt under ESOP II, (b) 9,029 shares that James E. Hurlbutt has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (c) 8,836 shares credited to James E. Hurlbutts stock account under the Management Incentive Plan. Also includes 309,917 shares in the Companys qualified plans and deemed beneficially owned by the Plan Committee, of which James Hurlbutt, Gregory Servatius and F. Quinn Stepan, Jr. are members and employees of the Company. The Plan Committee selects the investment manager of the Stepan Company Profit Sharing Trust under the terms of a Trust Agreement with Fidelity effective July 1, 2011. The Plan Committee also selects the investment manager of the Stepan Company Trust for Qualified Plans under the terms of a Trust Agreement effective December 1, 2011, with Bank of America. Both Fidelity and Bank of America expressly disclaim any beneficial ownership in the securities of these plans. |
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(3) | Includes (a) 187 shares of Common Stock allocated to Scott C. Mason under ESOP II, and (b) 4,684 shares that Scott C. Mason has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans. |
(4) | Includes (a) 4,169 shares of Common Stock and 526 shares of Preferred Stock allocated to John V. Venegoni under ESOP II, (b) 5,193 shares that John V. Venegoni has the right to acquire within 60 days through the exercise of stock options granted pursuant to the Companys stock option plans, and (c) 13,116 shares credited to John V. Venegonis stock account under the Management Incentive Plan. |
(5) | See Note (4) to table under Directors Whose Terms Continue. |
(6) | See Notes (5) and (6) to table under Directors Whose Terms Continue. |
(7) | See Note (2) to table under Directors Whose Terms Continue. |
(8) | Mr. Dearth is a Nominee for Director. |
(9) | See Note (3) to table under Directors Whose Terms Continue. |
(10) | See Note (2) to table under Nominees for Director. |
(11) | See Note (7) to table under Directors Whose Terms Continue. |
(12) | As of February 24, 2012, all Directors and Executive Officers as a group beneficially owned 191,010 shares of Preferred Stock, including 11,718 shares of Preferred Stock allocated to Company-employed Directors and Executive Officers under ESOP II, and which collectively represented 36.8% of the outstanding shares of Preferred Stock and were convertible into 218,085 shares (2.0%) of Common Stock. As of February 24, 2012, Company-employed Directors and Executive Officers as a group had the right to acquire 337,025 shares of Common Stock under stock options exercisable within 60 days, 59,679 shares of Common Stock allocated to them under ESOP II, and 287,104 shares of Common Stock credited to their stock accounts under the Management Incentive Plan. |
Equity Compensation Plan Information
The following table provides information as of December 31, 2011, about the Companys securities that may be issued under the Companys existing equity compensation plans, all of which have been approved by the stockholders:
Plan Category |
Number of securities to be issued upon exercise of outstanding options, warrants and rights |
Weighted-average exercise price of outstanding options, warrants and rights |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) | |||
(a) | (b) | (c) | ||||
Equity compensation plans approved by security holders |
601,648 | $37.57 | 1,297,890(1) | |||
Equity compensation plans not approved by security holders |
| | | |||
Total |
601,648 | $37.57 | 1,297,890 | |||
(1) | Under the Companys existing equity compensation plans, shares may be issued in the form of performance stock awards as awarded by the Compensation and Development Committee of the Board of Directors. |
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 and the rules thereunder require the Companys Executive Officers and Directors, and persons who own more than 10 percent of the Common Stock or Preferred Stock, to file reports of beneficial ownership and changes in beneficial ownership of Common Stock or Preferred Stock with the SEC, the New York Stock Exchange, the Chicago Stock Exchange and the Company. Based solely upon a review of the copies of such forms received by it during or with respect to its most recent fiscal year, or written representations from certain reporting persons, the Company believes that all such required reports have been timely filed except for one late report for one transaction for one Company Executive Officer, Mr. Robert J. Wood, due to an inadvertent error omitting the reporting of a 2007 sale of stock which was reported on a Form 4 upon discovery of the error.
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Policies and Procedures for Approving Related Person Transactions
The Company adopted a written policy entitled Stepan Company Related Party Transactions Policy and Procedures which was initially approved by the Audit Committee of the Board of Directors in February 2007, and has been annually reviewed by the Audit Committee at each subsequent February meeting (Related Party Transactions Policy). This policy applies to transactions (Related Party Transactions) involving the Company and a Related Party, which is defined as a person or entity who is a Company executive officer, Director, or nominee for election as a Director, or a beneficial owner of 5% or more of the Companys stock, or an immediate family member of these persons. The Related Party Transactions Policy states that the Company will enter into or ratify Related Party Transactions only when the Board of Directors, acting through the Audit Committee or as otherwise set forth in the Related Party Transactions Policy, approves the Related Party Transaction after determining that it is in, or is not inconsistent with, the best interests of the Company and its stockholders. The Audit Committee will review the material facts of all Related Party Transactions under the Related Party Transactions Policy, as discussed below, in order to make such determination and to decide whether to approve or disapprove such Related Party Transaction. No Director may participate in any discussion or approval of a Related Party Transaction for which he or she is a Related Party, except that the Director must provide any material information concerning the Related Party Transaction requested by the Audit Committee.
As set forth in the Related Party Transactions Policy, the Audit Committee has reviewed and approved certain types of Related Party Transactions and determined that the following types of Related Party Transactions will be generally deemed to be pre-approved under the terms of the Related Party Transactions Policy without further review by the Audit Committee: employment of executive officers; director compensation/reimbursement; transactions where all employees or stockholders receive proportional benefits; transactions with another company at which a Related Partys only relationship is as an employee (other than as an executive officer) or director of that company or beneficial owner of less than 10% of that companys shares, if the aggregate amount involved does not exceed the greater of $1 million or 2% of that companys total annual revenues; and certain Company charitable contributions to charitable or non-profit organizations if the Related Partys only relationship is as an employee (other than as an executive officer) or a director or acting in a similar capacity at that organization, if the aggregate amount involved does not exceed the greater of $1 million or 2% of that organizations total annual receipts. In addition, the Board of Directors has delegated to the Audit Committee Chairman the authority to approve or ratify any Related Party Transaction with a Related Party in which the aggregate amount involved is expected to be less than $120,000. All other Related Party Transactions must be approved by the Audit Committee pursuant to the procedures discussed below.
At each calendar years first regularly scheduled Audit Committee meeting, the Companys management will submit for the Audit Committees consideration any Related Party Transaction it would like the Company to enter into during that calendar year, including the proposed aggregate value of such transaction, as applicable. After the first calendar year meeting, any additional Related Party Transactions must be submitted to the Audit Committee for approval. If the Audit Committee determines that a proposed transaction exceeds $120,000 and is a Related Party Transaction that requires review and approval by the Audit Committee, the proposed Related Party Transaction and relevant factors will be reviewed by the Audit Committee. Such factors considered by the Audit Committee for its evaluation of a Related Party Transaction include the Related Partys relationship to the Company and the Related Partys interest in the transaction; the material facts of the proposed Related Party Transaction, including the proposed aggregate value of the transaction; the benefits to the Company of the proposed Related Party Transaction; if applicable, the availability of other sources of comparable products or services; and an assessment of whether the terms of the proposed Related Party Transaction are comparable to the terms available to an unrelated third party or to employees generally, as applicable. For ongoing transactions, the Audit Committee will take into consideration the Companys contractual obligations under the transactions and, based on all available relevant facts and circumstances, determine if the Related Party Transaction remains in the best interests of the Company and its stockholders. After review, the Audit Committee will approve or disapprove such transactions and at each subsequently scheduled meeting, the Company will update the Audit Committee as to any material change to those transactions.
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In the event the Companys Chief Executive Officer, Chief Financial Officer or General Counsel becomes aware of a Related Party Transaction that has not been previously approved or ratified under the Related Party Transactions Policy pursuant to the above procedures, if the transaction is pending, it will be submitted to the Audit Committee promptly for its review based on the factors above. Based on its conclusions, the Audit Committee will evaluate all options, including ratification, amendment or termination of the Related Party Transaction. If the transaction is ongoing or has been completed, the Audit Committee will evaluate the transaction, taking into account the same factors described above, to determine if rescission of the transaction is appropriate and will request that the General Counsel evaluate the Companys controls and procedures to determine why the transaction was not submitted to the Audit Committee for prior approval pursuant to the Related Party Transactions Policy and whether any changes to these procedures are recommended.
Transactions with Related Persons, Promoters and Certain Control Persons
Mr. Richard Stepan (son of F. Quinn Stepan and brother of F. Quinn Stepan, Jr.) is a current Company employee at the Companys Northfield, Illinois offices. Mr. Richard Stepan is neither a Company officer nor a Director or nominee for Director. As an employee of the Company, Mr. Richard Stepan receives a base salary, short-term incentive compensation as appropriate for his position, and other regular and customary employee benefits generally available to all Company employees. With respect to fiscal 2011, Mr. Richard Stepan was paid a base salary of $137,440, bonus/incentive compensation of $19,711, and participated in other regular and customary employee benefit programs generally available to all Company employees. Pursuant to the Companys Related Party Transactions Policy, the Audit Committee has reviewed this transaction and has determined that it is in the best interests of the Company and its stockholders to permit the Company to continue to employ Mr. Richard Stepan. Accordingly, the Audit Committee has approved this transaction under the Related Party Transactions Policy pursuant to the procedures described above.
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CORPORATE GOVERNANCE PRINCIPLES AND BOARD MATTERS
Corporate Governance Guidelines and Code of Conduct
The Company is committed to having sound corporate governance principles and has adopted Corporate Governance Guidelines and a Code of Conduct to maintain those principles. The Companys Code of Conduct applies to all of the Companys officers, directors and employees, including the Companys Principal Executive Officer and Principal Financial Officer. The Companys Corporate Governance Guidelines and Code of Conduct are available at http://www.stepan.com, under InvestorsCorporate Governance. Stockholders may also request a free printed copy of the Companys Corporate Governance Guidelines and Code of Conduct by contacting the Companys Secretary at Stepan Company, Secretarys Office, Edens Expressway and Winnetka Road, Northfield, Illinois 60093.
Board Committees
The Board of Directors has a standing Audit Committee, Compensation and Development Committee, and Nominating and Corporate Governance Committee. All three committees are composed entirely of independent directors in accordance with the rules of the New York Stock Exchange and as described below under Director Independence.
| Audit Committee |
The Audit Committee held six meetings in 2011. The responsibilities of the Audit Committee include annual selection and engagement of the Companys independent registered public accounting firm, meeting with the Companys independent registered public accounting firm before the year-end audit to review the proposed fees and scope of work of the audit, meeting with the Companys independent registered public accounting firm at the completion of the year-end audit to review the results of the audits of the Companys financial statements and internal control over financial reporting, meeting with the Companys independent registered public accounting firm prior to the Companys filing of each quarterly report on Form 10-Q and the annual report on Form 10-K, review of the independent registered public accounting firms communication setting forth findings and suggestions regarding internal controls, financial policies and procedures and managements response to that communication, review of the internal audit program of the Company, review of unusual or significant financial transactions, review and approval or disapproval of Related Party Transactions pursuant to the Companys Related Party Transactions Policy, and preparation of an Audit Committee report as required by the SEC to be included in this proxy statement.
The members of the Audit Committee in 2011 were Messrs. Michael Boyce, Joaquin Delgado (elected May 3, 2011), Thomas Grojean (retired May 3, 2011), Gary Hendrickson (resigned effective August 1, 2011), Gregory Lawton and Edward Wehmer (Chairman), all of whom are independent directors in accordance with the rules of the New York Stock Exchange and the SEC and as described below under Director Independence. The Board of Directors has determined that Mr. Wehmer is qualified as an Audit Committee financial expert within the meaning of SEC regulations. In addition, the Board of Directors has determined that Mr. Wehmer has accounting and related financial management expertise within the meaning of the rules of the New York Stock Exchange. None of the Audit Committee members serve on the audit committee of more than two public companies.
The report of the Audit Committee is included in this proxy statement. The charter of the Audit Committee is available at http://www.stepan.com, under InvestorsCorporate Governance. Stockholders may also request a free printed copy of the charter by contacting the Companys Secretary at Stepan Company, Secretarys Office, Edens Expressway and Winnetka Road, Northfield, Illinois 60093.
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| Compensation and Development Committee |
The Compensation and Development Committee held three meetings in 2011. The responsibilities of the Compensation and Development Committee include reviewing and, if appropriate, adjusting the salaries of the executive officers of the Company each year, approving all management incentive awards, approving proposed grants of stock awards, providing advice to the Company regarding executive development and succession planning, approving the Companys Compensation Discussion and Analysis, and preparing the Compensation and Development Committee Report as required by the SEC to be included in this proxy statement. The members of the Compensation and Development Committee in 2011 were Messrs. Michael Boyce, Joaquin Delgado (elected May 3, 2011), Thomas Grojean (retired May 3, 2011), Gary Hendrickson (resigned effective August 1, 2011), Gregory Lawton (Chairman) and Edward Wehmer, all of whom are independent directors in accordance with the rules of the New York Stock Exchange and as described below under Director Independence.
Both the Compensation Discussion and Analysis and the Compensation and Development Committee Report are included in this proxy statement. The charter of the Compensation and Development Committee is available at http://www.stepan.com, under InvestorsCorporate Governance. Stockholders may also request a free printed copy of the charter by contacting the Companys Secretary at Stepan Company, Secretarys Office, Edens Expressway and Winnetka Road, Northfield, Illinois 60093.
| Nominating and Corporate Governance Committee |
The Nominating and Corporate Governance Committee held four meetings in 2011. The responsibilities of the Nominating and Corporate Governance Committee include assisting the Board of Directors by identifying individuals qualified to become board members and recommending to the Board of Directors the Director nominees for election to the Board of Directors, developing and recommending to the Board of Directors the guidelines for corporate governance applicable to the Company, leading the Board of Directors in its annual review of the Board of Directors performance, and recommending to the Board of Directors the Directors for each committee.
The members of the Nominating and Corporate Governance Committee in 2011 were Messrs. Michael Boyce (Chairman effective February 8, 2011), Joaquin Delgado (elected May 3, 2011), Thomas Grojean (retired May 3, 2011), Gary Hendrickson (Chairman until February 8, 2011, and resigned from Board of Directors effective August 1, 2011), Gregory Lawton and Edward Wehmer, all of whom are independent directors in accordance with the rules of the New York Stock Exchange and as described below under Director Independence. The charter of the Nominating and Corporate Governance Committee is available at http://www.stepan.com, under InvestorsCorporate Governance. Stockholders may also request a free printed copy of the charter by contacting the Companys Secretary at Stepan Company, Secretarys Office, Edens Expressway and Winnetka Road, Northfield, Illinois 60093.
The Nominating and Corporate Governance Committee reports annually to the Board of Directors on an assessment of the Board of Directors performance. The Chairman of the Nominating and Corporate Governance Committee initially discusses the assessment with the Chairman, and if desired by any Director, the assessments are discussed at Executive Sessions of the non-management Directors. This assessment evaluates the Board of Directors contribution to the Company in its entirety and reviews areas in which the Board of Directors and/or management believe a stronger contribution could be made. The Nominating and Corporate Governance Committee is responsible for evaluating the performance of current members of the Board of Directors at the time they are considered for re-nomination to the Board of Directors.
Board Meetings and Attendance
During 2011, there were five regular meetings and one special meeting of the Board of Directors. During 2011, all of the Directors attended greater than 75 percent of the total number of meetings of the Board of Directors and the meetings of committees of the Board of Directors of which each Director was a member. While
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all Directors are encouraged to attend, the Company does not have a formal policy regarding Director attendance at the Companys Annual Meeting of Stockholders. All Directors attended the 2011 Annual Meeting of Stockholders and plan to attend the 2012 Annual Meeting of Stockholders. In addition, Mr. James R. Voss was a Director from August 1, 2011 until August 11, 2011. As required by the Companys Corporate Governance Guidelines, Mr. Voss tendered his resignation as a result of a change in his employment status. The Board of Directors accepted his resignation as previously disclosed in the Companys SEC filing on August 12, 2011. Mr. Voss did not attend any Board of Director or Board committee meetings and did not receive any compensation for such service on the Board of Directors.
Director Nomination Process
It is the policy of the Nominating and Corporate Governance Committee to consider properly submitted stockholder nominations for candidates for membership on the Board of Directors. In evaluating such nominations, the Nominating and Corporate Governance Committee seeks to achieve a balance of knowledge, experience and capability on the Board of Directors to address the membership criteria. Any stockholder nominations proposed for consideration by the Nominating and Corporate Governance Committee must comply with the requirements set forth in the Companys By-laws. Among other things, a stockholder must give written notice containing the information required by the Companys By-laws to the Secretary of the Company at Stepan Company, Secretarys Office, Edens Expressway and Winnetka Road, Northfield, Illinois 60093. The deadline to submit a director nomination for next years annual meeting of stockholders is set forth in the Stockholder Proposals section below. The Secretary delivers all correspondence to the Nominating and Corporate Governance Committee Chairman without first screening the correspondence.
The Corporate Governance Guidelines contain the Board of Directors membership criteria that apply to nominees recommended by the Nominating and Corporate Governance Committee for a position on the Board of Directors. Under these criteria, members of the Board of Directors should possess qualities that include strength of character, an inquiring and independent mind, practical wisdom and mature judgment. In addition to these qualities, Director nominees should also possess recognized achievement, an ability to contribute to some aspect of the Companys business, and the willingness to make the commitment of time and effort required of a Director. The Nominating and Corporate Governance Committees process for identifying and evaluating nominees for Director includes recommendations by stockholders, non-management Directors and executive officers, a review and background check of specific candidates, an assessment of the candidates independence under the director independence standards described below, and interviews of Director candidates by the Nominating and Corporate Governance Committee. The Nominating and Corporate Governance Committees evaluation of a nominee recommended by a stockholder would consider the general criteria and required information previously described in this section, and any other factors the Nominating and Corporate Governance Committee deems relevant.
Mr. Randall S. Dearth is a nominee for Director who has not been previously elected by the stockholders. At the direction of the Nominating and Corporate Governance Committee, an executive search firm was retained to help identify and facilitate the screening and interview process of candidates for Director. Mr. Dearth was identified by the search firm as a potential Director candidate. Mr. Dearth was subsequently interviewed by members of the Nominating and Corporate Governance Committee. Based on all of these factors, it was determined by the Nominating and Corporate Governance Committee that Mr. Dearth possesses the qualities, achievements, experience and capabilities necessary to serve as a Company Director. Mr. Gregory E. Lawton is a current Director who was previously elected by the stockholders. The term for Mr. Lawton expires in 2012. The nominations of Messrs. Dearth and Lawton to stand for election for a three-year term at the 2012 Annual Meeting of Stockholders have each been reviewed and approved by the Nominating and Corporate Governance Committee and the Board of Directors.
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Board Diversity
The Board of Directors does not have a formal policy with respect to diversity. However, in identifying Director nominees, the Nominating and Corporate Governance Committee and the Board of Directors consider a broad definition of diversity, including but not limited to, diversity of professional experience, education and skills. For example, the Nominating and Corporate Governance Committee and the Board of Directors have considered operational experience, international experience, technical experience, financial experience, and experience related to the Companys current product lines and industries. If the Nominating and Corporate Governance Committee utilizes an outside search firm to identify Director nominees, it instructs the search firm to consider broadly-defined diversity in identifying potential nominees.
Director Independence
For purposes of determining director independence, the Company has adopted the following standards in compliance with the New York Stock Exchange director independence standards as currently in effect. No Director qualifies as independent unless the Board of Directors affirmatively determines that the Director has no material relationship with the Company or any of its subsidiaries (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company or any of its subsidiaries). In addition, a Director is not independent if:
| The Director is, or has been within the last three years, an employee of the Company, or an immediate family member is, or has been within the last three years, an executive officer of the Company; |
| The Director, or an immediate family member, has received, during any twelve-month period within the last three years, more than $120,000 in direct compensation from the Company, other than Director and committee fees and pension or other forms of deferred compensation for prior service (provided such compensation is not contingent in any way on continued service); |
| (A) The Director is a current partner or employee of a firm that is the Companys internal or external independent registered public accounting firm; (B) the Director has an immediate family member who is a current partner of such a firm; (C) the Director has an immediate family member who is a current employee of such a firm and personally works on the Companys audit; or (D) the Director or an immediate family member was within the last three years a partner or employee of such a firm and personally worked on the Companys audit within that time; |
| The Director or an immediate family member is, or has been within the last three years, employed as an executive officer of another company where any of the Companys present executive officers at the same time serves or served on that companys compensation committee; or |
| The Director is a current employee, or an immediate family member is a current executive officer, of a company that has made payments to, or received payments from, the Company for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million or 2% of such other companys consolidated gross revenues. |
Under the New York Stock Exchange rules and the Companys Corporate Governance Guidelines, at least a majority of the Companys Directors and each member of the Audit Committee, Compensation and Development Committee, and Nominating and Corporate Governance Committee must meet the independence standards set forth above. The Board of Directors has determined that each of Michael R. Boyce, Joaquin Delgado, Gregory E. Lawton and Edward J. Wehmer has no material relationship with the Company (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company) and is independent under the standards set forth above. In addition, the Board of Directors has also determined that Randall S. Dearth, a nominee for Director, has no material relationship with the Company (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company) and would be deemed independent under the standards set forth above should he be elected by the stockholders as a Director of the Company at the 2012 Annual Meeting of Stockholders.
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Mr. F. Quinn Stepan and Mr. F. Quinn Stepan, Jr. are not deemed independent under the rules of the New York Stock Exchange since Mr. F. Quinn Stepan has served as the Chairman of the Company since November 1984 and Mr. F. Quinn Stepan, Jr. has served as the President and Chief Executive Officer of the Company since January 2006.
Board Leadership Structure
The Company currently separates the Chief Executive Officer and Chairman positions. The positions have been separate since 2006. The Board of Directors believes that this structure is appropriate at the current time because it enables the Company to retain on the Board of Directors the experience and perspectives of a major shareholder and former Chief Executive Officer, as well as the skills and talents of the current Chief Executive Officer. The Board of Directors does not have a Lead Director.
Director Qualifications
All Directors and nominees for Director possess strong executive leadership experience based on their individual experience from their positions as executives of various corporations. Certain individual qualifications and skills of each Director and nominee for Director that were considered in nominating such individual to the Board of Directors are as follows:
| Mr. F. Quinn Stepan: Mr. Stepan has served as Chairman of the Company since 1984. In his 50-year career with the Company, Mr. Stepan has held numerous positions, including Chief Executive Officer. Mr. Stepans experience as the former Chief Executive Officer provides the Board of Directors with extensive knowledge of the Companys history and its operations and strategy. |
| Mr. F. Quinn Stepan, Jr.: Mr. Stepan, Jr. serves as the President and Chief Executive Officer of the Company, a position he has held since 2006. In his over 25-year career with the Company, Mr. Stepan, Jr. has served in a number of positions of increasing responsibility and in a variety of functions within the Companys operations. Mr. Stepan, Jr.s day-to-day strategic leadership provides the Board of Directors with extensive knowledge of the Companys operations. |
| Mr. Michael R. Boyce: Mr. Boyce is the Chairman and Chief Executive Officer of PQ Corporation, an industrial chemicals company, as well as the Chairman and Chief Executive Officer of Peak Investments, an operating and acquisition company. Mr. Boyce also serves as a director for PQ Corporation and AAR Corp. Mr. Boyce provides the Board of Directors with global executive leadership in the chemical industry as well as expertise in strategic business matters. |
| Mr. Randall S. Dearth: Mr. Dearth is the President and Chief Executive Officer of LANXESS Corporation, a global chemicals manufacturer. Prior to LANXESS, Mr. Dearth served as the President and Chief Executive Officer of Bayer Chemicals Corporation, a chemicals manufacturer. Mr. Dearth also serves as a director for Calgon Carbon Corporation. Mr. Dearth is a current nominee for Director and will, if elected by the stockholders, provide the Board of Directors with global executive leadership in the chemical industry and a global perspective on European leadership, strategy and business conditions. |
| Dr. Joaquin Delgado: Dr. Delgado is the Executive Vice President, Electro and Communications Business of 3M Company, a global diversified technology company. Dr. Delgado provides the Board of Directors with expertise in innovation and current global business and operational experience. |
| Mr. Gregory E. Lawton: Mr. Lawton is the former President and Chief Executive Officer of JohnsonDiversey, a leading global provider of cleaning and hygiene solutions to the institutional and industrial marketplace. Mr. Lawton previously held various leadership roles at other companies and also serves as a director for General Cable and American Trim. Mr. Lawton provides the Board of Directors with global expertise and executive leadership from the consumer products industry, and extensive experience with employee development. |
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| Mr. Edward J. Wehmer: Mr. Wehmer is the President and Chief Executive Officer of Wintrust Financial Corporation, a financial services company. Mr. Wehmer is also a Certified Public Accountant and serves as a director for Wintrust Financial Corporation. Mr. Wehmer provides the Board of Directors with expertise in strategic, financial, banking and accounting matters. |
Risk Management
The Board of Directors takes an active role in overseeing the Companys financial and non-financial risks. The Audit Committee, which is chaired by Mr. Wehmer, an Audit Committee financial expert, takes a lead role in overseeing Company risks. The Audit Committee receives reports from the Companys Director of Internal Audit, the Chief Financial Officer, and the General Counsel, all of whom are responsible for various aspects of the Companys risk management. The Director of Internal Audit reports directly to the Audit Committee. The Audit Committee meets with the Companys external auditors, separately from management.
The Compensation and Development Committee, which is chaired by Mr. Lawton, takes the lead role in overseeing the management of risks as they relate to the Companys compensation policies and practices. For 2011, the Compensation and Development Committee reviewed these compensation policies and practices and did not identify any risks that are reasonably likely to have a material adverse effect on the Company.
Executive Sessions
Executive Sessions of non-management Directors will be held at least two times per year. At least one of the Executive Sessions each year will be limited to the Companys independent Directors. Executive Sessions are generally held by the independent Directors after every regular Board of Directors meeting and after most Board committee meetings. In 2011, three Executive Sessions were held by the independent Directors and chaired by Mr. Boyce. In addition, Executive Sessions were also held after most Board committee meetings during 2011 and were chaired by the respective chairman of the Board committee. The Executive Sessions after all regular Board of Directors meetings are scheduled and chaired by the Chairman of the Nominating and Corporate Governance Committee. Mr. Boyce has served as the Chairman of the Nominating and Corporate Governance Committee since February 2011. Any non-management Director can request that an additional Executive Session be scheduled.
Communication with the Board
A stockholder may communicate with the Board of Directors by writing c/o Secretarys Office, Stepan Company, Edens Expressway and Winnetka Road, Northfield, Illinois 60093. Mail addressed to a specific Director or Board committee will be delivered to that Director or Board committee. The Secretary delivers all correspondence without first screening the correspondence.
Compensation Committee Interlocks and Insider Participation
None
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Summary of Executive Compensation in 2011
In 2011, the Company and the Compensation and Development Committee of the Board of Directors (defined within this Compensation Discussion and Analysis section as the Committee) applied the compensation policies and principles described in this Compensation Discussion and Analysis in determining named executive officer (NEO) compensation. Specifically:
| Base salary was surveyed and determined to be consistent with similar positions in similar industries. |
| Incentive pay was directly connected to Company and individual performance, and reflected record Company financial performance. |
| The stockholder Say-on-Pay advisory vote on NEO compensation evidenced strong stockholder support of the Companys NEO compensation program, which was acknowledged and considered by the Committee. |
| All NEOs were in compliance with stock ownership requirements. |
| In most cases, the types of compensation and benefits provided to NEOs by the Company are the same as those provided to the Companys other executives. The limited amount of benefits and perquisites offered to the NEOs is common to many companies and was reasonable in both nature and amount. The Company believes it needed to offer the level of 2011 executive compensation, benefits and perquisites as part of its total reward components to attract and retain talented executives in a competitive staffing environment. After considering all components of the total compensation paid to the NEOs in 2011, the Committee has determined that 2011 NEO compensation was competitive and reasonable. |
Role of the Compensation and Development Committee
The Committee is responsible for overseeing the establishment and administration of the Companys policies, programs and procedures for compensating the Companys executive management, as further described below. The Committee is also responsible for providing advice to the Company regarding executive development and succession planning. The Committee acts pursuant to a charter, which is available on the Companys website at http://www.stepan.com, under InvestorsCorporate Governance.
The individuals who served as the Companys Principal Executive Officer and Principal Financial Officer during fiscal year 2011, as well as the Companys three other most highly compensated executive officers during fiscal year 2011 included in the Summary Compensation Table, are referred to in this proxy statement as the NEOs. The executive officers include the NEOs and the other executive officers of the Company.
Compensation Objectives
The overall objectives of the Companys compensation programs are as follows:
| motivate employees to achieve and maintain a high level of performance, and drive results that will help the Company achieve its goals; |
| align the interests of our employees with the interests of our stockholders; |
| provide for levels of compensation competitive with the marketplace; and |
| attract and retain employees of outstanding ability. |
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Compensation Philosophy
The basic premise of the Companys executive compensation philosophy is to pay for performance. The Companys intention is to foster a performance-driven culture with competitive total compensation as a key driver for all employees. Compensation levels commensurate with Company performance align the interests of its employees with the interest of its stockholders.
The Companys guiding philosophy in executive compensation is that the compensation of executive officers should reflect the scope of their job responsibilities and level of individual and corporate performance achieved. Executive compensation should be competitive internally, as well as externally, to like or comparable positions based on job descriptions and responsibilities at similarly sized companies within general industry and/or the chemical industry, other appropriate related industry benchmarks or survey information. The Companys compensation philosophy is reviewed annually by the Committee.
The effectiveness of the executive compensation program is primarily measured by Company performance, stock price appreciation, the ability of the Company to attract and retain executive officers, and comparison against other relevant, external benchmarks as needed.
The Committee generally does not consider the impact of previously awarded compensation in determining current executive total compensation. The Committee does, however, use both aggregate general industry survey data as well as a chemical industry peer group to benchmark executive compensation annually as described below under Use of Industry Surveys and Peer Group Data. Except for the limits regarding incentive compensation described below, the Committee does not use specific policies to allocate between cash and non-cash compensation or between short-term and long-term compensation.
Compensation Consultant
The Committee has not retained its own consultant to provide overall compensation advice. On an ongoing basis, the Committee and the Company utilize compensation survey data and software purchased from a compensation consultant, Towers Watson, when making base compensation decisions for Company executives. The Committee and the Company also receive long-term incentive survey data from Towers Watson annually as well as total compensation benchmark information.
Compensation Consultant Fees
The aggregate fees paid by the Company for all services provided by compensation consultants, including services provided by Towers Watson, did not exceed $120,000 for the year ended December 31, 2011.
Role of Executives in Establishing Compensation
The Committee determines the compensation of the Chairman and the Chief Executive Officer. The Chief Executive Officer and the Vice PresidentHuman Resources make recommendations to the Committee regarding compensation for all other executive officers, including the NEOs. The Committee then reviews these recommendations and approves the final compensation for these individuals. All recommendations made to the Committee and all determinations made by the Committee are based upon the Companys policies and guidelines and other relevant factors outlined in the Use of Industry Surveys and Peer Group Data and Elements of Compensation sections below.
Say-on-Pay Advisory Vote
At the Annual Meeting of Stockholders held on May 3, 2011, the Company provided stockholders with the opportunity to cast an advisory vote on executive compensation (Say-on-Pay). An overwhelming majority of the votes cast, over 98%, voted to approve the Say-on-Pay vote.
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The Committee acknowledges and values the feedback from the Companys stockholders on the Say-on-Pay vote and believes that these results demonstrate stockholder support of the Companys overall executive compensation approach, which is primarily designed as performance-based and aligns stockholders interests. The Committee considered and will continue to consider the outcome of these advisory votes when considering future executive compensation arrangements. In addition, after considering these advisory votes at its October 25, 2011 meeting, the Board of Directors agreed to hold the Say-on-Pay advisory vote annually until the next required vote on frequency of shareholder votes on the compensation of executives. The Company expects to hold a vote on frequency every six years.
Use of Industry Surveys and Peer Group Data
The Company determines compensation by considering two sources: industry surveys and compensation information from a select group of peer companies. The Company reviews survey data for total compensation, including base salary, short-term incentives and long-term incentives, annually or otherwise periodically, as appropriate.
The Company subscribes to compensation survey data supplied by Towers Watson for the purpose of comparing total compensation. For the executive officers, including the NEOs, the Company reviews compensation using the Towers Watson Survey Report on Top Management Compensation. The Towers Watson Survey Report on Top Management Compensation is comprised of data from more than 1,600 organizations representing a variety of industries, sizes of companies and geographic areas. The Company utilizes survey data for the position or positions that most closely matches the job description of each NEO or executive officer position, and for the companies that are most closely aligned with characteristics of the Company, including comparable industry, comparable size (revenue and employees) and other measures of comparison as appropriate and available.
The Company also uses a chemical industry peer group of 14 companies (Peer Group) as an additional reference point for data regarding total compensation. The companies included in the Peer Group were selected because of their chemical industry affiliation and similarity to the Company in size and/or business. The following companies comprised the Peer Group used in reviewing and considering 2011 total compensation: Albemarle Corporation; A. Schulman, Inc.; Cabot Corporation; Chemtura Corporation; Cytec Industries Inc.; Ferro Corporation; Georgia Gulf Corporation; H.B. Fuller Company; Innospec Inc.; Kraton Performance Polymers, Inc.; NewMarket Corporation; OM Group, Inc.; PolyOne Corporation; and Sensient Technologies Corporation.
The Company made several changes to the Peer Group in 2011. These changes were based upon annual evaluations of the Peer Group in order to ensure the Company is comparing itself with companies who have a specialty chemicals focus, who are within a reasonable range of Company market capitalization size, who are members of the American Chemistry Council, companies which identify the Company in their industry peer groups and other related factors. As a result of this evaluation, six companies were added to the Peer Group and four companies were removed from the Peer Group. The six companies added to the Peer Group were A. Schulman, Inc.; Innospec Inc.; Kraton Performance Polymers, Inc.; OM Group, Inc.; PolyOne Corporation; and Sensient Technologies Corporation. The companies Arch Chemicals, Inc. and The Lubrizol Corporation were removed because they were acquired by larger companies, and Ashland Inc. and Cambrex Corporation were removed based on their significant size differences in market capitalization compared to the Companys market capitalization. The Company and Committee believe that this revised Peer Group provides the best current comparison and industry peer group for the Company due to the various factors described above.
Based on a review of the Towers Watson survey data, the Company targets total compensation for executive officers to be in the median range (plus or minus 10% of the 50th percentile) of the survey data. All NEOs and executive officers total compensation amounts were considered to be within appropriate and reasonable levels as compared to the survey data considering experience level, time in position, global job grades and both external and internal equity evaluations.
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The Company has a long-term target total compensation mix of 40% base salary, 20% short-term incentives and 40% long-term incentives for executive officers compensation. Short-term incentives for executive officers are based on individual and Company performance. Long-term incentives for executive officers are based only on Company performance. This mix assumes above average Company performance and can vary considerably if performance is either below average or at a superior level. For 2011, the actual total compensation mix for all nine executive officers was 52.0% base salary, 17.5% short-term incentives, and 30.5% long-term incentives. For the NEOs, the mix was 50.1% base salary, 17.6% short-term incentives and 32.3% long-term incentives.
Elements of Compensation
For the fiscal year ended December 31, 2011, the principal elements of compensation for the executive officers, including the NEOs, were as follows:
Compensation Element / Purpose | Description | |
Base Salary To attract and retain employees of outstanding abilities |
Fixed component of pay based on specific position salary ranges determined by job responsibilities, competitive benchmark data and performance | |
Short-Term Incentives To drive year-over-year financial performance; to motivate, attract and retain employees; and to align their interests directly with Company financial targets |
Variable, annual, at risk component of pay that rewards achievement of pre-determined Company and individual goals | |
Long-Term Incentives To promote retention of executives, to recognize outstanding job performance, and to encourage a focus on the Companys long-term financial results |
Variable, at risk, equity component of pay for eligible participants that rewards stockholder value creation over time | |
Retirement Benefits To promote retention and to attract outstanding employees |
Fixed percentage (4%) of base salary under a Savings and Investment Retirement Plan for all U.S. employees | |
Profit Sharing Plans and Employee Stock Ownership Plans To provide employees with a tax deferred retirement savings vehicle directly connected to the Companys financial results |
Variable, annual, at-risk component directly determined by Corporate Net Income achieved | |
Perquisites To attract and retain superior employees for key positions |
Executives and key employees, including the NEOs, are eligible for a nominal amount of perquisites which are provided to be market competitive | |
Other Benefits | NEOs are eligible for the benefit programs that are available to all other salaried employees which provide for basic life, health and security needs |
Base Salary
The Company has established salary grades and ranges for all employees, including all of the NEOs. The grades range from 3 to 19, and within each grade, there are three tiers. Salary grades reflect the responsibility level of the position, i.e., positions requiring greater responsibility have a higher number salary grade. Salary tiers reflect the employees individual performance and experience. The salary range for each grade and tier is
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primarily based on survey data to the 50th percentile. This enables the Company to ensure pay equity among executives and all employees that is market competitive. A complete list of salary grades and tiers is published annually to all management employees.
The Committee, taking into consideration the performance of the Company, the Companys compensation philosophy, the survey data, and the Companys salary grades and tiers, reviews and determines the Chief Executive Officers salary and the Chairmans salary on an annual basis. The Chief Executive Officer and the Vice PresidentHuman Resources make recommendations to the Committee regarding compensation for all other executive officers. The Committee has the discretion to approve such recommendations or revise the recommended amounts, higher or lower, based upon each specific executive officers performance. The Chief Executive Officers salary range is determined based on the same factors and criteria as those of other NEOs, executive officers and all salaried employees.
See the narrative to the Summary Compensation Table below for additional information regarding base salaries for the NEOs in 2011.
Short-Term Incentive Compensation
The purpose of the Companys short-term incentive compensation (annual bonus) is to promote improved year-over-year financial performance; to motivate, attract and retain executive, managerial and key employees of outstanding ability; and to align participants interests directly with Company financial targets. The total amount of short-term compensation is a percentage of the executives or employees actual base salary earned each calendar year. Because more senior managers have a greater ability to impact Company results, a greater percentage of their total compensation is at-risk in the form of the annual bonus.
The Chief Executive Officer and the Chairman have the highest levels of responsibility, and therefore, are eligible for the two highest bonus percentage ranges. The Vice President and General ManagerSurfactants, as leader of the largest business unit, the Vice President and Chief Financial Officer, responsible for all Company financial functions, and the Vice PresidentSupply Chain, responsible for all Company logistics and manufacturing functions, are each eligible for the next highest level of bonus percentage. Under the terms of the Stepan Company Management Incentive Plan (As Amended and Restated Effective January 1, 2010), (the Management Incentive Plan), the maximum percentage of an executives annual bonus is 150% of his or her annual base salary, up to a maximum dollar amount of $1,500,000. The following chart reflects the target bonus range, as a percentage of annual base salary, for each NEO for calendar year 2011:
NEO |
Target Bonus Range | |
Chief Executive Officer (F. Quinn Stepan, Jr.) |
0-100% | |
Chairman (F. Quinn Stepan) |
0-75% | |
Vice President and Chief Financial Officer (James E. Hurlbutt) |
0-60% | |
Vice President and General ManagerSurfactants (John V. Venegoni) |
0-60% | |
Vice PresidentSupply Chain (Scott C. Mason) |
0-60% |
Within the target bonus ranges shown above, each NEOs annual bonus is directly determined by the Companys overall financial performance and, for NEOs other than the Chief Executive Officer and the Chairman, the achievement of a set of individual performance goals, as described below. Payouts against each goal are based on the relative level of achievement of the goal, and are measured against four categories: Marginal, Competent, Commendable and Distinguished. The Marginal level represents the minimum threshold that must be exceeded in order to obtain any payout against that goal; in contrast, the Distinguished level represents the target threshold that must be met to obtain the maximum percentage payout for that goal. The Competent and Commendable levels, intended to be challenging but reasonably obtainable, are set at prorated amounts between the Marginal and Distinguished levels. Few, if any, managers or executives achieve the Distinguished level for all of their goals in any calendar year.
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The extent, if any, to which an incentive award will be payable to a Covered Employee (executive, managerial and key employees of the Company, including subsidiaries, designated by the Committee prior to the grant of an award within the meaning of Section 162(m)(3) of the Internal Revenue Code of 1986, as amended) will be based solely upon the degree of achievement of pre-established Performance Goals over the specified calendar year, provided however, that the Committee may, in its sole discretion, reduce or eliminate the amount which would otherwise be payable with respect to a calendar year. In addition, bonus payments as a whole may be reduced, prorated, or eliminated entirely based on Company performance if Corporate Net Income falls below certain pre-determined levels. Similarly, in years when Company performance is exceptional and above the Distinguished level, it is possible for NEOs to receive bonuses above target (see Stretch target description below), while in years when Company performance is below the Marginal level, no bonus will be paid based upon Company performance.
All executive officers and other key Company executives have an additional Stretch target added above the Distinguished level, which rewards exceptional Company performance. For 2011, the Stretch target was based on Corporate Net Income and was set by the Committee at $85.0 million. Any additional reward earned is prorated between the Distinguished and Stretch levels for Corporate Net Income only. The upside potential for executive officers, including all NEOs, is 50% of any individuals earned bonus payout. Other key executives also have either a 50% or 25% upside potential on the same Company objectives. If the Stretch target is achieved, the Chief Executive Officer is eligible for a maximum bonus of 150% of base salary, the Chairman is eligible for a maximum bonus of 112.5% of base salary, and the other NEOs are each eligible for a maximum bonus of 90% of base salary. Stretch targets are set at the same time all Company target objectives are approved and are designed to be very difficult to achieve, i.e., only a 10%-15% probability of achievement. These types of Stretch targets are a common compensation practice, and the Company believes it is appropriate to use such Stretch targets to attract and retain key Company employees who have the greatest impact on the Company results each year. For 2011, the Company did not achieve the additional Stretch target and therefore no upside bonus amounts were paid.
| Overall Financial Performance Targets |
The Committee establishes the Companys overall financial performance targets at the beginning of each calendar year. In 2011, the Committee established targets for three overall financial performance measures for all NEOs: Corporate Net Income, Corporate Return on Invested Capital (ROIC) and Corporate Free Cash Flow.
In 2011, the following levels were set for each of these targets:
Target |
Marginal |
Competent |
Commendable |
Distinguished | ||||
Net Income |
$62.0 million | $67.0 million | $72.0 million | $77.0 million | ||||
ROIC |
11.00% | 12.00% | 13.00% | 14.00% | ||||
Free Cash Flow |
($55.0 million) | ($40.0 million) | ($25.0 million) | ($10.0 million) |
Each NEOs annual bonus objectives include these Corporate financial performance targets. Given their respective levels of responsibility, the Chairman and the Chief Executive Officer both had their bonus based entirely on these Corporate financial performance targets, although each bonus amount was subject to a reduction if the Corporate Safety Targets were not achieved. The Vice President and Chief Financial Officer had 67% of his bonus tied to the same Corporate financial performance targets. The other NEOs each had at least 40% of their bonus tied to these same targets.
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The following table shows the Companys performance against the Corporate Net Income, ROIC and Free Cash Flow Targets in 2011:
Target |
2011 Results |
2011 Distinguished (Maximum) Target |
2011 Payout Against Distinguished (Maximum) Target | |||
Net Income |
$72.4 million(1) | $77.0 million | 69.3%(1) | |||
ROIC |
11.63%(1) | 14.00% | 21.0%(1) | |||
Free Cash Flow |
($27.2 million) | ($10.0 million) | 61.8% |
(1) | As established at the time these targets were set, the resulting payout was adjusted by excluding deferred compensation expense and first year acquisition expenses and profits for 2011 acquisitions. |
For 2011, the Corporate Net Income performance target was achieved between the Commendable and Distinguished levels, the ROIC performance target was achieved between the Marginal and Competent levels, and the Free Cash Flow performance target was achieved between the Competent and Commendable levels. The Chief Executive Officer recommended, and the Committee approved the recommendation prior to the start of the year, that the 2011 bonuses would be reduced by up to 3.0% for the Chairman and the Chief Executive Officer if the Company did not achieve its Corporate Safety Targets. Although the Company made significant improvements in reducing the Global Recordable Rate by more than 15% from 1.05 in 2010 to 0.89 in 2011, the Company did not achieve the new, more aggressive 2011 goal. Consistent with the Companys priority to continue to increase the safety of its operations, the 2011 goal was made more rigorous by reducing the target Global Recordable Rate from 1.05 in 2010 to 0.75 in 2011. The Company did achieve the Competent level for the Global Total Incident Rate, which was also made more rigorous for 2011. To reflect the Companys performance level on these more rigorous Corporate Safety Targets, an additional reduction was made to the 2011 bonuses for the Chairman and the Chief Executive Officer. As a result, the 2011 bonuses for the Chairman and the Chief Executive Officer were each reduced by 2.5%.
The 2012 bonus for both the Chairman and the Chief Executive Officer will be based on achievement of Corporate Net Income, ROIC and Free Cash Flow performance targets. The mix of these performance targets for NEOs, other executive officers and other key employees will be Corporate Net Income at 50%, ROIC at 40% and Free Cash Flow at 10% to properly reflect the relative significance of each objective to overall Company performance and to appropriately reflect the Companys growth strategy which places greater emphasis on Corporate Net Income. The Chairman and the Chief Executive Officer will continue to have a portion of their respective bonus reduced if the Corporate Safety Targets are not achieved. At least 40% of the 2012 bonus for all other executive officers will be based on achievement of these same three financial performance targets. The remainder of the 2012 bonus for all other executive officers will be determined based on financial and performance targets appropriate for their respective areas of responsibility.
While the basic premise of the Companys incentive plans, pay for performance, remains unchanged, in 2012, the Company is transitioning to new terminology for its short-term incentive payout categories for all NEOs, other executive officers and other key employees. This change is being done to more properly reflect general market practice for short-term incentive objectives as well as to more closely align the terminology of the short-term incentive plan with the Companys long-term incentive plan. The Company and Committee believe that this coordinated alignment will provide the optimal incentive platform for the Company to continue to improve overall performance, both short-term and long-term, representing the interests of stockholders. The change in terminology does not increase the overall cost of the short-term incentive program and the overall basic design is being revised as described below.
The specific change being implemented for 2012 applies only to Corporate financial performance goals: Corporate Net Income, ROIC and Free Cash Flow. For these three financial objectives, the Company will discontinue using the categories of Marginal, Competent, Commendable and Distinguished. These categories will
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be replaced by new categories of Threshold, Target and Maximum. These are the same categories already used for long-term incentive compensation grants of performance shares and are discussed below in the Long-Term Incentive Compensation section. The prior category of Marginal will now be Threshold, Distinguished will now be Target and Stretch Target will now be Maximum. The proration between levels of achievement remains unchanged and achieving Threshold or below will result in no bonus payout, the same result as the Marginal category. As with the Stretch Target, the Maximum is based on the Corporate Net Income achievement, but the Committee reserves the right to exercise negative discretion should ROIC and Free Cash Flow performance fall significantly below Target. Additionally, the Committee reserves the right to include or exclude any acquisition or divestiture in exercising negative discretion. Acquisitions are not typically eligible in the year they occur unless they are part of the plan or budget for that year.
| Individual Performance Targets |
For executives other than the Chief Executive Officer and the Chairman, the Chief Executive Officer and the executive agree upon individual performance targets at the beginning of each calendar year. These individual performance targets may either be financial targets for a particular business segment or organization, or achievement of certain financial, safety, service or other goals specific to their function and responsibility. For 2011, the individual performance targets and the results for the other NEOs are as stated below:
James E. Hurlbutt
Vice President and Chief Financial Officer
2011 Individual Performance Targets and Weighting Percentage |
2011 Individual Performance Results | |
Corporate TargetsNet Income, ROIC and Free Cash Flow (see Overall Financial Performance Targets section above) | Net Income achieved between Commendable and Distinguished levels, ROIC achieved between Marginal and Competent levels, and Free Cash Flow achieved between Competent and Commendable levels | |
66.7% of Total |
32.3% of Total Awarded | |
Corporate Safety TargetsGlobal Recordable Rate of less than 0.50 and Global Total Incident Rate of less than 6.35 | Although improvement was made from prior year, the Global Recordable Rate was 0.89, resulting in no award; Global Total Incident Rate achieved at the Competent level | |
5.0% of Total |
0.83% of Total Awarded | |
Cash savings generated by the finance group (Distinguished level was $2.0 million) | Generated cash savings of >$2.0 million (Distinguished level) | |
10.0% of
Total |
10.0% of Total Awarded | |
Execute processes to drive improvement in working capital objective | Improvements achieved below Marginal level | |
5.0% of Total |
0% of Total Awarded | |
Increase analyst coverage during 2011 | Achievement at Commendable level | |
13.3% of Total |
8.9% of Total Awarded |
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John V. Venegoni
Vice President and General ManagerSurfactants
2011 Individual Performance Targets and Weighting Percentage |
2011 Individual Performance Results | |
Corporate TargetsNet Income, ROIC and Free Cash Flow (see Overall Financial Performance Targets section above) | Net Income achieved between Commendable and Distinguished levels, ROIC achieved between Marginal and Competent levels, and Free Cash Flow achieved between Competent and Commendable levels | |
40% of Total | 19.4% of Total Awarded | |
Corporate Safety TargetsGlobal Recordable Rate of less than 0.50 and Global Total Incident Rate of less than 6.35 | Although improvement was made from prior year, the Global Recordable Rate was 0.89, resulting in no award; Global Total Incident Rate achieved at the Competent level | |
5% of Total | 0.83% of Total Awarded | |
Global Surfactant Financial Performance TargetsOperating Income (Distinguished level was $110.0 million) and ROIC (Distinguished level was 13.0%) | Operating Income achieved between Competent and Commendable levels and ROIC achieved between Marginal and Competent levels | |
45% of Total | 16.2% of Total Awarded | |
Complete Global Surfactant Expansion Projects in Two Regions, Complete One Global Surfactant Product Line Growth Project, and Attain Innovation Development Targets | Results achieved at Competent levels | |
10% of Total | 3.3% of Total Awarded |
Scott C. Mason
Vice PresidentSupply Chain
2011 Individual Performance Targets and Weighting Percentage |
2011 Individual Performance Results | |
Corporate TargetsNet Income, ROIC and Free Cash Flow (see Overall Financial Performance Targets section above) | Net Income achieved between Commendable and Distinguished levels, ROIC achieved between Marginal and Competent levels, and Free Cash Flow achieved between Competent and Commendable levels | |
40% of Total | 19.4% of Total Awarded | |
Corporate Safety TargetsGlobal Recordable Rate of less than 0.50 and Global Total Incident Rate of less than 6.35 | Although improvement was made from prior year, the Global Recordable Rate was 0.89, resulting in no award; Global Total Incident Rate achieved at the Competent level | |
10% of Total | 1.7% of Total Awarded | |
Achieve Supply Chain Cost Targets (Distinguished level was $330 million) | Results achieved at Competent levels | |
10% of Total | 3.3% of Total Awarded | |
Achieve Customer Service Metrics for On Time Service and Line Fill | Results achieved at Commendable levels | |
10% of Total | 6.7% of Total Awarded | |
Achieve Operational Excellence for Key Products and One Manufacturing Process | Results achieved between Competent and Commendable levels | |
10% of Total | 5.0% of Total Awarded | |
Execute Growth Projects in Three Regions and Completion of One Transformation Project at a Manufacturing Facility | Projects completed at approximately Commendable levels | |
20% of Total | 13.9% of Total Awarded |
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Long-Term Incentive Compensation
Pursuant to the Stepan Company 2011 Incentive Compensation Plan which was approved by stockholders at the 2011 Annual Meeting of Stockholders (the 2011 Incentive Plan), executive officers are eligible to receive grants of stock options, stock appreciation rights (SARs) and performance shares of stock on an annual basis in order to (i) promote retention of executives, (ii) recognize outstanding job performance, and (iii) encourage a focus on the Companys long-term financial results, which in turn enhance the likelihood of increases in the value of the Companys Common Stock. The Committee is responsible for approving all grants of stock options, SARs and stock awards. Eligibility for long-term incentives is based on two factors: (1) job performance, and (2) the potential of each executive or executive officer to impact the Companys financial results.
SARs, as described below, have been introduced as part of the stock grant program for 2012 grants. After reviewing stock dilution benchmarking data with Towers Watson, the Company determined that to reduce the dilutive effect of stock grants to participants, it would be appropriate and beneficial to include SARs as part of the annual stock grants. SARs, as with the other forms of stock awards that the Company grants as long-term incentive compensation, are performance-based, but the exercises of SARs may only be settled in cash. The Committee believes that reducing stock dilution by granting SARs increases individual stockholders value in Company stock.
The Company has typically granted stock options and performance shares to NEOs, other executive officers and any other Company executives participating in the long-term incentive plan. Beginning with the grants in 2012, the Company recommended and the Board of Directors approved, the allocation of the prior calculated stock option grants into two components: 50% awarded as stock options and 50% awarded as SARs. The purpose of making this award change was to reduce the overall dilutive effect of the stock option grants. The exercise of stock option grants increases the number of outstanding shares, thereby diluting the Companys existing stockholders share value. No change was made related to grants of performance shares. Granting SARs and reallocating awards equally between stock options and SARs does not increase the amount of value provided to participants in the 2011 Incentive Plan.
The value of long-term incentives granted to each executive is primarily based on survey data supplied by Towers Watson. Currently, long-term incentives are weighted at approximately 20% of the total grant amount as stock options, 20% of the total grant amount as SARs, and 60% of the total grant amount as performance shares. The long-term incentive components for the Chief Executive Officer are weighted at approximately 30% of the total grant amount as stock options, 30% of the total grant amount as SARs, and 40% of the total grant amount as performance shares. The Committee approved this ratio for the Chief Executive Officer due to the fact that the Chief Executive Officer has the highest level of responsibility for the Companys direction and performance, and also because such ratio is more closely aligned with stockholder value.
An annual grant of stock options, SARs and performance shares is made each year at the Committees February meeting, at which time the Committee determines which performance levels for the previous year were met. In addition, grants of stock options, SARs and performance shares may be awarded to executive officers at other times based on factors that the Committee determines to be relevant, including upon hire, upon promotion or for extraordinary job performance.
| Stock Options |
Stock options are granted annually at the fair market value of the Common Stock on the date of grant with a two-year vesting period and a ten-year term. The option price is set at the date of grant. Backdating of stock options is prohibited under any circumstances. The Company does not have any program or current practice, nor does it plan to have any future program or practice, to time option or other share grants with the release of material non-public information. The Company has not timed, nor does it plan to time, the release of material non-public information for the purpose of increasing the value of executive compensation.
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| Stock Appreciation Rights |
SARs are granted annually at the fair market value of the Common Stock on the date of the grant with a two-year vesting period and a ten-year term. The price is set at the date of grant. SARs will only be settled in cash.
| Stock Awards (Performance Shares) |
Participants are granted a target number of performance shares that can be earned based on the achievement of Corporate Net Income and ROIC targets in the third year of a three-year period. The number of shares actually earned varies depending on the level of performance achieved. The Company uses a matrix to determine the award. The matrix is included below:
The Threshold level for both Corporate Net Income and ROIC must be met before any payout occurs. Proration will occur between boxes and Threshold, Target and Maximum levels achieved, as necessary, depending on actual results.
Under the matrix, participants receive a stock distribution of 100% of the performance shares granted if the Target level is met, 50% if the Threshold level is met, and 200% if the Maximum level is met. Other intermediate levels are also provided for and shown in each box in the matrix. In addition, amounts may be prorated between matrix boxes depending on actual results. Threshold objectives should have an 80% probability of achievement, Target objectives should have a 50% to 60% probability of achievement, and the Maximum objectives should have a 10% to 15% probability of achievement. If the minimum Threshold objectives are not met, no performance shares will be distributed to participants.
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Performance shares granted in 2009 were earned based upon 2011 Company performance for Corporate Net Income and ROIC. Company results in both Corporate Net Income and ROIC exceeded the maximum, so participants received 200% of the number of shares granted. The 2011 Target objectives are shown in the table below:
* | Target objectives approved by the Committee on February 10, 2009 |
In grant years subsequent to 2009, the target objectives for Corporate Net Income and ROIC have been increased substantially. The upward adjustments reflect the expected Corporate Net Income and ROIC improvements the Company, and thus the stockholders, should expect from the Companys investments.
During 2011, the Committee approved the grants of stock options and stock awards (performance shares) for NEOs shown in the Grants of Plan-Based Awards Table included in this proxy statement pursuant to the Stepan Company 2006 Incentive Plan (2006 Incentive Plan). Grants of stock awards for NEOs, other executive officers and key employees may differ based upon the overall impact the participants position has on Company results. The Company previously implemented the Stepan Company Performance Award Deferred Compensation Plan (Effective January 1, 2008) which provides participants with the opportunity to defer receipt of all or a portion of certain incentive compensation.
The Board of Directors believes that the 2011 Incentive Plan allows the Company to provide a long-term incentive plan which is market competitive to attract and retain executives and other key high performing employees who drive long-term growth of the Company, as well as provides further alignment of the interests of those participants with the Companys stockholders.
Retirement Plans
| Retirement Plan for Salaried Employees |
Effective June 30, 2006, the Company froze the Retirement Plan for Salaried Employees (the Defined Benefit Plan or the Retirement Plan for Salaried Employees) and ended the benefit accrual for all participants. Eligible participants were all employees not covered by a collective bargaining agreement who were employees prior to July 1, 2006. The Defined Benefit Plan was replaced by the Savings and Investment Retirement Plan,
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which provides for Company contributions into the employees savings and investment retirement plan account (see discussion below in the Savings and Investment Retirement Plan section). The primary purpose of both the Defined Benefit Plan and the Savings and Investment Retirement Plan is to retain valuable employees.
The pension benefits included in the Pension Benefits Table are the present value of the benefits expected to be paid under the Defined Benefit Plan in the future. The amount of each future payment is based on the current accrued pension benefit. The actuarial assumptions, with the exception of the expected retirement age, are consistent with those used in the Companys financial statements. The retirement age is the earliest unreduced retirement age as defined in the Defined Benefit Plan and the Savings and Investment Retirement Plan.
The pension benefit information set forth in this proxy statement has been calculated based on actuarial assumptions that are considered to be reasonable. Other actuarial assumptions could also be considered to be reasonable which would result in different pension benefit estimates. The amounts shown are based on the provisions applicable in each pension benefit plan in which the NEOs participate.
Additional information regarding these benefits and other elements of the pension benefits are discussed below in the Savings and Investment Retirement Plan section.
| Savings and Investment Retirement Plan |
In each payroll period, the Company makes a contribution to the savings and investment retirement plan account of each eligible employee, including the executive officers and the NEOs. The amount of the Company contribution is currently four percent of the participants base salary for the portion of the payroll period during which the participant was an eligible employee. This percentage is the same for all employees, including the executive officers and the NEOs. All of the NEOs received savings and investment retirement plan contributions in 2011 in the amounts set forth in the Summary Compensation Table.
The Savings and Investment Retirement Plan (SIRP) was created by merging the Companys Income Savings Plan, Retirement Savings Plan and Profit Sharing Plan into one plan, effective as of July 1, 2011. The participants did not receive any benefit improvement or change as a result of this plan merger, and the prior plans (Income Savings Plan, Retirement Savings Plan and Profit Sharing Plan) effectively continue to operate as they have within the SIRP with no significant plan design changes. This merger was completed in order to reduce administrative and investment expenses for both the Company and SIRP participants.
| Supplemental Executive Retirement Plan |
NEOs participate in the same basic retirement plans as all other employees, with the exception of three of the NEOs (Messrs. Stepan, Stepan, Jr. and Venegoni) who are also currently eligible for benefits under the Supplemental Executive Retirement Plan (SERP). The U.S. Internal Revenue Service (IRS) limits benefits that otherwise would be available through the Retirement Plan for Salaried Employees. The SERP was created to provide supplemental retirement benefits to any executive affected by these IRS limits. The benefits are calculated according to the same retirement plan formula that applies to all eligible employees. The SERP is commonly offered to attract, retain and motivate the NEOs and is necessary to be competitive in the marketplace. There are no early retirement arrangements specific to the NEOs and the Company believes that all elements of the SERP are customary for this type of retirement plan. The Retirement Plan for Salaried Employees SERP was frozen as of June 30, 2006. The funding status of this SERP is reviewed periodically. Currently, the Company has elected not to fund this SERP.
Profit Sharing Plans
The Companys Profit Sharing Plan is designed to (i) provide eligible employees with an element of their retirement savings that is directly connected to the Companys financial results, (ii) provide a tax deferred retirement savings vehicle while giving all participants the incentive to optimize the Companys financial results, and (iii) allow employees to enjoy the benefits of the Companys success.
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As described above, the Profit Sharing Plan merged into the SIRP in order to reduce administrative and investment expenses for both the Company and SIRP participants. Also, as described above, there were no significant plan design changes or improvements in participant benefits as a result of the merger of these plans.
The Company may make two types of contributions, basic and supplemental, under the Profit Sharing Plan, as described below:
| Basic Company Contribution: Each year the Company determines, based on the Companys financial results, if it will recommend to the Committee that the Company make a Basic Company Contribution to the accounts of eligible participants in the Profit Sharing Plan. The Committee reviews the Companys recommendation and, if approved, will present the recommendation to the Board of Directors for approval. The Committee typically recommends a Basic Company Contribution above the minimum that is based on four and one-half percent of pre-tax income. |
| Supplemental Executive Company Contribution: In addition to the Basic Company Contribution, the Board of Directors has the authority to approve supplemental benefits pursuant to the Profit Sharing Plan for certain executives (SERP Profit Sharing Plan). SERP benefits are provided to executives as a common executive benefit which allows the Company to be competitive for executive compensation and benefits. Eligible executives who receive a SERP benefit are receiving what other employees already receive, except that the SERP benefits are considered to be non-qualified supplemental retirement plans because of Internal Revenue Code (Code) compensation limits. The funding status of the SERP Profit Sharing Plan has been reviewed periodically. In 2011, the Plan Committee decided to fund this plan to facilitate the plan merger described above. As a result, as of July 1, 2011, the Company funded the SERP Profit Sharing Plan. Funding the SERP Profit Sharing Plan was required to fully enable the Company to realize the benefits of the plan merger, including administrative savings and efficiency, and the funding represented less than nine percent of the total Profit Sharing Plan balance in 2011. All five NEOs received a 2011 SERP Profit Sharing Plan contribution which is included in the Summary Compensation Table. Additionally, due to Code compensation limits, all of the NEOs are eligible to receive supplemental Company contributions to the SERP Profit Sharing Plan based on the Companys four percent contribution to the NEOs SIRP account. All such SERP Profit Sharing Plan contributions to the NEOs in 2011 are included in the Summary Compensation Table. |
Employee Stock Ownership Plans
The first Stepan Company Employee Stock Ownership Plan (ESOP) was originally established in 1985. ESOP was designed to (i) expand stock ownership among employees, (ii) encourage greater employee interest in the Companys financial results, (iii) benefit employees financially by enabling them to acquire shares of the Companys Common Stock without making contributions, and (iv) provide eligible employees with the opportunity to share in the growth of the Company. ESOP was frozen and closed to new participants as of January 1, 1996. As of July 1, 2011, the ESOP was merged with and into the ESOP II as described below.
Effective January 1, 2006, the Company established the new Stepan Company Employee Stock Ownership Plan II (ESOP II) to achieve the goals of ESOP as listed above. As of July 1, 2011, the ESOP was merged with and into the ESOP II. As with other plans referenced as merged above, the two ESOPs have been merged into one surviving plan, ESOP II, in order to reduce Company administrative expenses. In addition, there were no significant plan design changes or improvements in participant benefits as a result of the merger of these two plans. Only employees who are employed by the Company on or after January 1, 2006, and who are participants in the Profit Sharing Plan, are eligible to receive contributions into ESOP II. Contributions to ESOP II are a percentage of the Companys Profit Sharing Plan contribution (percentage determined by the Committee), which are reallocated to ESOP II in shares of Company stock. For example, the Committee may approve a Profit Sharing Plan contribution based upon the contribution formula noted in the Profit Sharing Plan section above, and then determine that 50% of the total contribution will remain in the Profit Sharing Plan and 50% will be reallocated to ESOP II. The ESOP II allocation is made to broaden Company stock ownership among employees for further alignment with the interests of Company stockholders.
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Perquisites
The Company provides NEOs with limited perquisites that the Company and the Committee believe are reasonable and consistent with the Companys overall compensation program since they better enable the Company to attract and retain superior employees for key positions. The Committee periodically reviews the levels of perquisites provided to the NEOs and other executives. For 2011, these perquisites represented a small percentage of each NEOs base compensation, ranging from 1.8% to 6.9%, with a median of 2.3%. The dollar values attributable to each NEO were also minimal, ranging from $5,445 to $34,517, with a median of $8,326.
All executives at the Vice President level and higher, including the NEOs, are provided the use of Company-leased vehicles, including fuel, maintenance and insurance. The allowance for the initial vehicle cost is set by salary grade. The compensation attributable to the personal use of a Company-leased vehicle is included in the Summary Compensation Table under All Other Compensation. The personal use value is computed using the annual lease valuation rule. Under this method, the purchase price of the car is used to compute an annual lease value based on IRS tables.
The Company maintains two Company-owned properties and a Company-owned vehicle which are not used solely for business purposes. Executives, including the NEOs, are allowed to use these properties or vehicle for personal use if and when they are not needed for business purposes. The value of the use of these properties is based on the incremental cost to the Company, and the value of the vehicle is based on mileage use calculated at IRS standard mileage rates. When these properties or vehicle are used by the NEOs for personal reasons, such values are included in the Summary Compensation Table under All Other Compensation.
The Company purchases tickets for a variety of entertainment events. These tickets are used primarily for business purposes. However, at various times, these tickets are used by executives for personal use. The value of any tickets used by an NEO for personal use is included in the Summary Compensation Table under All Other Compensation. In addition, both the Chief Executive Officer and the Chairman are members of country clubs which are not exclusively used for business entertainment. As such, the actual cost paid for club membership dues is included in the Summary Compensation Table under All Other Compensation.
No Severance/Change-in-Control Provisions
None of the NEOs or other executive officers has any arrangements that provide for severance payments. Additionally, none of the NEOs or other executive officers is entitled to payment of any benefits upon a change-in-control.
Stock Ownership Policy and Stock Retention Guidelines
The Company maintains a stock ownership policy with stock ownership guidelines for key executives. The Company instituted a stock ownership policy because it believes that ownership of Company stock by key executives is desirable in order to focus both short-term and long-term decision-making on the best interests of the Company and its stockholders. Key executives ownership of Company stock aligns those executives interests with the Companys financial performance, including the performance of the Companys Common Stock.
The stock ownership guidelines apply to all NEOs and other key Company executives who participate in the Management Incentive Plan. The Chairman and the Chief Executive Officer must each maintain ongoing ownership of Common Stock in an amount equivalent in value to at least five times their respective annual base salary. Other executive officers must own a minimum of two times their annual base salary. Stock ownership requirements for the Chairman and the Chief Executive Officer are higher based on their higher levels of responsibility.
All such executives, including the NEOs, have five years from their initial stock option grant, to achieve compliance with these stock ownership requirements. Executives must meet their respective stock ownership
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requirement by making approximately 20 percent progress each year for five years. An NEO who is nearing the Companys normal retirement age of 65 may, commencing at age 61, reduce his or her holdings by 20 percent to a minimum of one times his or her annual base salary by the calendar year he or she attains the age of 65.
The following shares count towards the stock ownership requirements: (i) shares owned directly or by any immediate family member, (ii) shares owned indirectly as trustee or custodian for the benefit of children, (iii) shares owned in the Companys ESOP II, (iv) shares owned in the Company Employee Stock Purchase Plan, and (v) shares held in any Company deferred compensation plan. Grants of stock options, SARs and performance shares do not count towards the stock ownership requirement unless actually exercised or earned. No other shares other than those stated above count towards the stock ownership requirements.
The stock ownership policy is reviewed by the Committee, as needed, on a periodic basis. The Company periodically reviews this policy against general industry benchmarks of stock ownership.
The Committee reviews annually whether executives, including the NEOs, are in compliance with the stock ownership policy. The Committee determined that all nine executive officers, including the NEOs, were in compliance with the Companys stock ownership requirements as of February 2012. If an executive fails to comply with stock ownership policy and annual progress requirements, the executive is not eligible to receive grants of stock options, SARs and performance shares, or any other awards under the 2011 Incentive Plan, until compliance with these requirements is achieved.
The Company does not have a stock retention policy. The Company believes that its stock ownership policy is sufficient to meet the Companys needs in ensuring that key executives decisions will be based on both short-term and long-term results of the Company which will benefit both the Company and its stockholders.
Post-Termination Benefits
As a general rule, the Company provides no post-termination compensation to executives other than relatively nominal retirement gifts upon their retirement from the Company. There are no written or verbal change-in-control or severance agreements with any executives at the Company. In addition, there are no special considerations for Company executives in connection with terminations due to death, disability, for cause or voluntary choice, including retirement. The amount of any NEO post-termination compensation received, if any, is included in the Summary Compensation Table. In 2011, no NEOs retired and no post-termination compensation was paid to any NEO.
Impact of Tax and Accounting Requirements on Compensation
The Company regularly monitors compensation and benefits-related accounting rules, securities rules, tax rules and all other federal and state regulations on an ongoing basis through internal sources and external sources such as consultants, advisors and outside legal counsel. The Company routinely considers such rules and regulations and their impact on plan design alternatives and Company performance.
Deductibility of Executive Compensation
In developing and implementing executive compensation policies and programs, the Committee considers whether particular payments and awards are deductible for federal income tax purposes. Federal income tax law limits deductible compensation at $1 million per year for each of the NEOs, subject to certain exceptions. The Companys general objective is to meet the requirements of Code Section 162(m) in order to have the ability to deduct certain additional performance based compensation. The Companys compensation plans are generally designed to achieve this objective. However, this objective is also balanced with the goal of providing competitive incentives to attract, appropriately reward, and retain performing executives and other employees. While it is the general intention of the Committee to meet the requirements for deductibility of performance
32
based compensation under Code Section 162(m), the Committee may approve payment of non-deductible compensation from time to time if circumstances warrant such action. The Committee will review and monitor its policy with respect to the deductibility of compensation, as necessary.
Nonqualified Deferred Compensation
The American Jobs Creation Act of 2004 changed the tax rules applicable to nonqualified deferred compensation arrangements. Several of the Companys plans have provisions which require compliance with Code Section 409A and related regulations. All of the Companys applicable plans comply with Code Section 409A.
33
COMPENSATION AND DEVELOPMENT COMMITTEE REPORT
In 2011, the Companys Compensation and Development Committee was comprised of the following Non-Employee Directors: Messrs. Boyce, Delgado (elected May 3, 2011), Grojean (retired May 3, 2011), Hendrickson (resigned effective August 1, 2011), Lawton and Wehmer. Each of these Directors satisfies the New York Stock Exchanges rules for independence. During 2011, Mr. Lawton served as Chairman of the Committee.
The Compensation and Development Committee has reviewed and discussed the Compensation Discussion and Analysis with the management of the Company. Based on this review and discussion, we have recommended to the Board of Directors that the Compensation Discussion and Analysis be included in the proxy statement and in the Companys Annual Report on Form 10-K for the year ended December 31, 2011.
Michael R. Boyce
Joaquin Delgado
Gregory E. Lawton
Edward J. Wehmer
COMPENSATION AND DEVELOPMENT COMMITTEE |
34
SUMMARY COMPENSATION TABLE
The table below summarizes the total compensation paid or earned by each of the NEOs for the fiscal years ended on December 31, 2009, December 31, 2010 and December 31, 2011.
Name and Principal Position | Year | Salary ($) | Bonus ($)(1) | Stock Awards ($)(2) |
Option Awards ($) |
Non-Equity Incentive Plan Compensation ($)(3) |
Change in ($)(4) |
All Other Compensation ($)(5) |
Total ($) |
|||||||||||||||||||||||||||
F. Quinn Stepan, Jr. President and Chief Executive Officer |
2011 | $ | 716,667 | $ | $330,013 | $ | 495,001 | $329,581 | $130,456 | $ 87,139 | $ | 2,088,857 | ||||||||||||||||||||||||
2010 | $ | 683,333 | $ | $299,988 | $ | 450,001 | $450,795 | $138,149 | $191,043 | $ | 2,213,309 | |||||||||||||||||||||||||
2009 | $ | 600,000 | $150,000 | $306,436 | $ | 356,480 | $432,000 | $109,140 | $173,452 | $ | 2,127,508 | |||||||||||||||||||||||||
James E. Hurlbutt Vice President and Chief Financial Officer |
2011 | $ | 302,083 | $ | $ 90,024 | $ | 60,010 | $ 94,316 | $ 55,956 | $ 35,678 | $ | 638,067 | ||||||||||||||||||||||||
2010 | $ | 291,667 | $ | $ 75,227 | $ | 50,160 | $119,263 | $ 75,480 | $ 76,551 | $ | 688,348 | |||||||||||||||||||||||||
2009 | $ | 270,833 | $ 23,698 | $ 55,380 | $ | 66,840 | $ 94,792 | $ 63,984 | $ 73,219 | $ | 648,746 | |||||||||||||||||||||||||
John V. Venegoni Vice President and General Manager Surfactants |
2011 | $ | 384,167 | $ | $143,963 | $ | 95,994 | $ 91,700 | $ 76,796 | $ 44,786 | $ | 837,406 | ||||||||||||||||||||||||
2010 | $ | 371,667 | $ | $128,998 | $ | 85,996 | $152,434 | $ 95,967 | $ 50,461 | $ | 885,523 | |||||||||||||||||||||||||
2009 | $ | 347,167 | $ | $ 92,300 | $ | 111,400 | $287,123 | $ 76,810 | $ 72,596 | $ | 987,396 | |||||||||||||||||||||||||
F. Quinn Stepan Chairman |
2011 | $ | 500,000 | $ | $ | $ | | $169,330 | $ 63,187 | $ 81,970 | $ | 814,487 | ||||||||||||||||||||||||
2010 | $ | 500,000 | $ | $ | $ | | $245,100 | $ 92,197 | $ 73,207 | $ | 910,504 | |||||||||||||||||||||||||
2009 | $ | 500,000 | $125,000 | $ | $ | | $360,000 | $314,978 | $ 81,711 | $ | 1,081,689 | |||||||||||||||||||||||||
Scott C. Mason Vice President |
2011 | $ | 302,083 | $ | $126,034 | $ | 84,009 | $ 90,536 | N/A | $ 34,115 | $ | 636,777 | ||||||||||||||||||||||||
2010 | $ | 238,011 | $ | $128,978 | $ | 85,998 | $ 75,997 | N/A | $ 13,042 | $ | 542,026 | |||||||||||||||||||||||||
(1) | Reflects a discretionary cash bonus awarded by the Committee for fiscal 2009 (awarded and paid in February 2010). |
(2) | Amounts listed are performance-based compensation and reflect the most probable outcome award value at the date of the grant in accordance with FASB ASC Topic 718. The maximum award values, if paid, would be: |
Name |
2011 |
2010 |
2009 |
|||||||||
F. Quinn Stepan, Jr. |
$ | 660,026 | $ | 599,976 | $ | 612,872 | ||||||
James E. Hurlbutt |
$ | 180,048 | $ | 150,454 | $ | 110,760 | ||||||
John V. Venegoni |
$ | 287,927 | $ | 257,996 | $ | 184,600 | ||||||
Scott C. Mason |
$ | 252,067 | $ | 257,955 | N/A |
(3) | Non-Equity Incentive Plan Compensation represents bonus amounts earned during 2009, 2010 and 2011 pursuant to the Management Incentive Plan, which were paid in February 2010, 2011 and 2012, respectively. |
(4) | Amounts reflect the actuarial increase in the present value of the NEOs benefits under the Companys pension plan determined using interest rate and mortality rate assumptions consistent with those used in the Companys financial statements. The increase in pension values for all of the NEOs was due to the change in discount rate, change in assumed post retirement mortality rates and the time value of money for those NEOs one year closer to retirement age (63) and where applicable, the value of benefits paid during fiscal 2011. |
(5) | Amounts for 2011 include 2011 Company contributions to each NEOs defined contribution accounts as follows: Mr. Stepan, Jr.: $28,667; Mr. Hurlbutt: $12,083; Mr. Venegoni: $15,367; Mr. Stepan: $20,000 and Mr. Mason $12,083. Also includes amounts for personal use of Company-leased vehicles, use of Company-owned properties, as well as spousal travel, entertainment events, and club membership dues. |
(6) | Mr. Mason was hired by the Company effective March 10, 2010, and was not an NEO in 2010. |
In 2011, the base salary for the Chief Executive Officer, Mr. Stepan, Jr., was increased by 2.86% which is consistent with Company guidelines. The base salaries for the other executive officers of the Company are reviewed annually and adjusted as appropriate by the Compensation and Development Committee as discussed above in the Compensation Discussion and Analysis. In 2011, the merit increases for the other executive officers were consistent with Company guidelines. Specifically, for the NEOs, the Committee approved the following increases in annual base salary in 2011: Mr. Hurlbutt: 2.88%; Mr. Stepan: 0%; Mr. Venegoni: 2.93%; and Mr. Mason: 2.88%. The 2011 base salary increases were effective March 1, 2011.
The amounts included for 2011 Stock Awards reflect the aggregate grant date fair value for Stock Awards granted during the fiscal year ended December 31, 2011, under the 2006 Incentive Plan calculated in accordance with
35
FASB ASC Topic 718. In addition, amounts included for 2011 Option Awards reflect the aggregate grant date fair value for Option Awards granted during the fiscal year ended December 31, 2011, under the 2006 Incentive Plan calculated in accordance with FASB ASC Topic 718.
In 2012, the base salary for the Chief Executive Officer, Mr. Stepan, Jr., was increased by 2.78% which is consistent with Company guidelines. The 2012 merit increases for the other executive officers are also consistent with Company guidelines. Specifically, for the NEOs, the Committee approved the following increases in annual base salary in 2012: Mr. Hurlbutt: 7.08% (2.80% for merit and 4.28% for benchmarked market adjustment); Mr. Stepan: 0%; Mr. Venegoni: 4.92%; and Mr. Mason: 3.79%. The 2012 base salary increases were effective March 1, 2012.
The Chairman, Mr. Stepan, has received no base salary increase and no stock options or stock awards since Mr. Stepan, Jr.s election as the Companys Chief Executive Officer effective January 1, 2006.
The Company has not entered into any employment agreements with any of the NEOs. Additional information related to each component of compensation for the NEOs is provided above in the Compensation Discussion and Analysis.
36
GRANTS OF PLAN-BASED AWARDS
Estimated Possible Payouts Under Non-Equity Incentive Plan Awards |
Estimated Future Payouts Under Equity Incentive Plan Awards |
All Other Awards: |
All Other Awards: |
Exercise or Base Price of Option Awards ($ /Sh)(3) |
Closing on |
Grant Date Fair and Option ($)(4) |
||||||||||||||||||||||||||||||||||||||||||||
Name | Type of Award(1) |
Grant Date |
Threshold ($) |
Target ($)(2) |
Maximum ($) |
Threshold (#) |
Target (#) |
Maximum (#) |
||||||||||||||||||||||||||||||||||||||||||
F. Quinn Stepan, Jr. |
MIP | | $ | 0 | $ | 716,667 | $ | 895,833 | ||||||||||||||||||||||||||||||||||||||||||
SA | 2/7/2011 | 2,200 | 4,399 | 8,798 | $ | 313,209 | ||||||||||||||||||||||||||||||||||||||||||||
NQS | 2/7/2011 | 0 | 17,883 | $ | 75.02 | $ | 75.52 | $ | 495,001 | |||||||||||||||||||||||||||||||||||||||||
James E. Hurlbutt |
MIP | | $ | 0 | $ | 181,250 | $ | 377,604 | ||||||||||||||||||||||||||||||||||||||||||
SA | 2/7/2011 | 600 | 1,200 | 2,400 | $ | 85,440 | ||||||||||||||||||||||||||||||||||||||||||||
NQS | 2/7/2011 | 0 | 2,168 | $ | 75.02 | $ | 75.52 | $ | 60,010 | |||||||||||||||||||||||||||||||||||||||||
John V. Venegoni |
MIP | | $ | 0 | $ | 230,500 | $ | 480,208 | ||||||||||||||||||||||||||||||||||||||||||
SA | 2/7/2011 | 960 | 1,919 | 3,838 | $ | 136,633 | ||||||||||||||||||||||||||||||||||||||||||||
NQS | 2/7/2011 | 0 | 3,468 | $ | 75.02 | $ | 75.52 | $ | 95,994 | |||||||||||||||||||||||||||||||||||||||||
F. Quinn Stepan |
MIP | | $ | 0 | $ | 375,000 | $ | 625,000 | ||||||||||||||||||||||||||||||||||||||||||
SA | 2/7/2011 | 0 | 0 | 0 | $ | 0 | ||||||||||||||||||||||||||||||||||||||||||||
NQS | 2/7/2011 | 0 | 0 | $ | | $ | | $ | 0 | |||||||||||||||||||||||||||||||||||||||||
Scott C. Mason |
MIP | | $ | 0 | $ | 181,250 | $ | 377,604 | ||||||||||||||||||||||||||||||||||||||||||
SA | 2/7/2011 | 840 | 1,680 | 3,360 | $ | 119,616 | ||||||||||||||||||||||||||||||||||||||||||||
NQS | 2/7/2011 | 0 | 3,035 | $ | 75.02 | $ | 75.52 | $ | 84,009 |
(1) | Type of Award: MIPManagement Incentive Plan Bonus; SAStock Award; NQSNon-Qualified Stock Options. |
(2) | Reflects estimated Target payouts under the Companys Management Incentive Plan. These estimated amounts are based on the NEOs current salary and position. Actual amounts paid are set forth in the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table. |
(3) | Reflects the option price, which is the average of the opening price and closing price on the date of the grant. |
(4) | Reflects the grant date fair value calculated in accordance with FASB ASC Topic 718 for Stock Awards and Non-Qualified Stock Options granted during the fiscal year ended December 31, 2011. The grant date fair values of Stock Awards are calculated using the most probable outcome award payout level. |
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OUTSTANDING EQUITY AWARDS AT 2011 FISCAL YEAR-END
Option Awards |
Stock Awards | |||||||||||||||||||||||||||
Name | Number of Securities Underlying Unexercised Options (#) Exercisable |
Number of Securities Underlying Unexercised Options (#) Unexercisable(1) |
Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options (#) |
Option Exercise Price ($) |
Option Expiration Date |
Number of Shares or Units of Stock That Have Not Vested (#) |
Market Value of Shares or Units of Stock That Have Not Vested ($) |
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#)(2) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($)(3) | |||||||||||||||||||
F. Quinn Stepan, Jr. |
48,716 | $24.94 | 2/9/2014 | 20,514 | $1,260,002 | |||||||||||||||||||||||
20,000 | $26.25 | 2/13/2016 | ||||||||||||||||||||||||||
30,000 | $31.70 | 2/12/2015 | ||||||||||||||||||||||||||
30,000 | $32.17 | 2/11/2016 | ||||||||||||||||||||||||||
32,000 | $36.92 | 2/9/2017 | ||||||||||||||||||||||||||
27,174 | $51.21 | 2/8/2018 | ||||||||||||||||||||||||||
17,883 | $75.02 | 2/6/2019 | ||||||||||||||||||||||||||
James E. Hurlbutt |
2,500 | $32.17 | 2/11/2016 | 5,338 | $ 330,503 | |||||||||||||||||||||||
6,000 | $36.92 | 2/9/2017 | ||||||||||||||||||||||||||
3,029 | $51.21 | 2/8/2018 | ||||||||||||||||||||||||||
2,168 | $75.02 | 2/6/2019 | ||||||||||||||||||||||||||
John V. Venegoni |
5,193 | $51.21 | 2/8/2018 | 8,876 | $ 545,923 | |||||||||||||||||||||||
3,468 | $75.02 | 2/6/2019 | ||||||||||||||||||||||||||
F. Quinn Stepan |
25,898 | $23.68 | 2/10/2012 | | $ | |||||||||||||||||||||||
60,053 | $24.94 | 2/9/2014 | ||||||||||||||||||||||||||
Scott C. Mason |
4,684 | $52.99 | 3/9/2018 | 8,228 | $ 510,023 | |||||||||||||||||||||||
3,035 | $75.02 | 2/6/2019 |
(1) | All options in this column that expire on February 8, 2018 became exercisable on February 9, 2012 and all options in this column that expire on February 6, 2019 are exercisable on February 7, 2013 except for the 4,684 options granted to Mr. Mason on March 10, 2010 which became exercisable on March 10, 2012 and expire on March 9, 2018. |
(2) | Reflects Stock Awards granted in February 2010 and February 2011 that have not yet been earned. Vesting for such Stock Awards is based upon the Company achieving certain financial targets during the performance period ended December 31, 2012 and December 31, 2013, respectively. See Compensation Discussion and Analysis for additional information on vesting conditions for Stock Awards. |
(3) | Reflects market value of Stock Awards granted in February 2010 and February 2011 that have not yet been earned. |
38
OPTION EXERCISES AND STOCK VESTED
Option Awards | Stock Awards | |||||||||||||||||||||
Name | Number of Shares Acquired on Exercise (#) |
Value Realized on Exercise ($) |
Number of Shares Acquired on Vesting (#)(1) |
Value Realized on Vesting ($)(2) |
||||||||||||||||||
F. Quinn Stepan, Jr. |
24,000 | $ | 1,349,880 | 16,600 | $1,436,398 | |||||||||||||||||
James E. Hurlbutt |
6,000 | $ | 295,625 | 3,000 | $ 259,590 | |||||||||||||||||
John V. Venegoni |
10,000 | $ | 400,485 | 5,000 | $ 432,650 | |||||||||||||||||
F. Quinn Stepan |
37,113 | $ | 1,680,662 | | $ 0 | |||||||||||||||||
Scott C. Mason |
| $ | 0 | | $ 0 |
(1) | The Stock Awards vested upon the Company achieving certain financial targets during the performance period ended December 31, 2011. |
(2) | Based on the market value of the Companys Common Stock of $86.53 per share on February 22, 2012, the date of vesting. |
PENSION BENEFITS
The pension values included in the table below are the present value of the benefits expected to be paid in the future. The amount of each future payment is based on the current accrued pension benefit. The Retirement Plans include both the Retirement Plan for Salaried Employees and the SERP, and the values of the benefits issued under these plans is determined using interest rate and mortality rate assumptions consistent with those used in the Companys financial statements. The retirement age is the earliest unreduced retirement age as defined in each plan. Mr. Hurlbutt is the only NEO who is eligible for early retirement under the pension plans. Due to Minimum Required Distribution regulations, Mr. Stepan began receiving benefits from the Retirement Plan for Salaried Employees during 2008. Further information regarding the Companys Retirement Plans is provided above in the Compensation Discussion and Analysis.
For the Retirement Plan for Salaried Employees and the SERP components included in Present Values of Accumulated Benefit, the normal retirement benefit is based on the following formula:
| 50% of final average earnings less 50% of the participants primary Social Security benefit multiplied by service up to 30 years divided by 30. |
| Normal Retirement: age 65. |
| Early Retirement: retirement before age 65 and on or after both attaining age 55 and completing 5 years of vesting service. The normal retirement benefit is reduced by 4/12 of 1% per month for each month between the date on which the payments begin and the date of the participants 63rd birthday. |
| Service: credited from date of hire to June 30, 2006, with a maximum of 30 years. |
| Final Average Earnings: highest consecutive five years of base compensation during last ten years of service through June 30, 2006. This amount is limited for the Retirement Plan for Salaried Employees to the amount allowed by Code regulations. |
The specific assumptions used in estimating Present Values of Accumulated Benefit include:
| Assumed Retirement Age: pension benefits are assumed to begin at each participants earliest unreduced retirement age, but not before the participants current age. The earliest unreduced retirement age is 63 for both plans. |
| Discount Rate: the applicable discount rates as of December 31, 2009, December 31, 2010, and December 31, 2011, are 6.0%, 5.4% and 5.1%, respectively. |
39
| Mortality Table: the mortality table used as of December 31, 2009, is the IRS Prescribed Mortality Table for 2010. The mortality table used as of December 31, 2010, is the IRS Prescribed Mortality Table for 2011. The mortality table used as of December 31, 2011, is the IRS Prescribed Mortality Table for 2012. The table used for 2011 has lower mortality rates relative to the table for 2010. |
The information shown in the table below has been developed based on actuarial assumptions that the Company believes to be reasonable. Other actuarial assumptions could also be considered to be reasonable and would result in different values.
Name | Plan Name | Number of Years Credited Service (#) |
Present Value of Accumulated Benefit ($) |
Payments During Last Fiscal Year ($)(1) | ||||||
F. Quinn Stepan, Jr. |
Retirement Plan for Salaried Employees | 20.7 | $ 437,171 | $ | ||||||
Supplemental Executive Retirement Plan | 20.7 | $ 520,215 | $ | |||||||
James E. Hurlbutt |
Retirement Plan for Salaried Employees | 24.2 | $ 628,188 | $ | ||||||
Supplemental Executive Retirement Plan | N/A | N/A | N/A | |||||||
John V. Venegoni |
Retirement Plan for Salaried Employees | 23.9 | $ 548,161 | $ | ||||||
Supplemental Executive Retirement Plan | 23.9 | $ 131,933 | $ | |||||||
F. Quinn Stepan |
Retirement Plan for Salaried Employees | 30.0 | $ 814,642 | $72,661 | ||||||
Supplemental Executive Retirement Plan | 30.0 | $1,521,913 | $ | |||||||
Scott C. Mason |
Retirement Plan for Salaried Employees | N/A | N/A | N/A | ||||||
Supplemental Executive Retirement Plan | N/A | N/A | N/A |
(1) | Due to Minimum Required Distribution regulations, Mr. Stepan commenced benefits in 2008. |
40
NONQUALIFIED DEFERRED COMPENSATION
Pursuant to the Companys Management Incentive Plan, certain executives, including the NEOs, may defer annual incentive awards earned. Deferral elections are made by eligible executives in December of each year for the amounts to be earned in the following year. An executive may defer all or a portion of his or her award pursuant to the provisions of the Management Incentive Plan. Additional information regarding the Management Incentive Plan is included in the Elements of Compensation section of the Compensation Discussion and Analysis.
The table below shows the investment options available under the Management Incentive Plan and their annual rate of return for the calendar year ended December 31, 2011, as reported by the advisors who provide information to the Company.
Name of Fund |
Rate of Return |
Name of Fund |
Rate of Return | |||||
Fidelity Contrafund |
-0.12% | Fidelity Puritan | 0.67% | |||||
Fidelity Growth Discovery |
0.50% | DWS Scudder Money Market | 0.00% | |||||
Fidelity Intermediate Bond |
6.15% | Stepan Company Stock | 6.68% |
After an executive has elected to defer all or a portion of his or her annual incentive awards, no amounts can be paid until the executive has separated from service with the Company in accordance with the provisions of the Management Incentive Plan. At that time, benefits in the executives account shall be paid in a single sum or in substantially equal annual installments over 3, 5 or 10 years, as elected by the executive. Participants may change a distribution election for future deferrals at age 50 and every five years thereafter.
In addition, executives may elect to defer receipt of all or a portion of certain incentive compensation payments in accordance with the Performance Award Deferred Compensation Plan. Information regarding deferrals under the Management Incentive Plan and Performance Award Deferred Compensation Plan is included in the table below.
Name | Executive Contributions in Last Fiscal Year ($)(1) |
Registrant Contributions in Last Fiscal Year ($) |
Aggregate Earnings (Losses) in Last Fiscal Year ($) |
Aggregate Withdrawals / Distributions ($) |
Aggregate Balance at Last Fiscal Year-End ($) |
|||||||||||||||
F. Quinn Stepan, Jr. |
$ | | $ | | $ | 391,581 | $ | | $ | 6,238,090 | ||||||||||
James E. Hurlbutt |
$ | 94,316 | $ | | $ | 27,488 | $ | | $ | 1,015,298 | ||||||||||
John V. Venegoni |
$ | 91,700 | $ | | $ | 54,502 | $ | | $ | 2,194,206 | ||||||||||
F. Quinn Stepan |
$ | | $ | | $ | 803,814 | $ | | $ | 21,987,812 | ||||||||||
Scott C. Mason |
$ | | $ | | $ | | $ | | $ | |
(1) | Reflects amounts deferred under the Management Incentive Plan and Stock Awards deferred under the Performance Award Deferred Compensation Plan. The number of Stock Awards acquired on vesting is also included in the Option Exercises and Stock Vested Table. |
41
DIRECTOR COMPENSATION
Overview of Director Compensation Program
The Company uses a combination of cash and stock-based incentive compensation to attract and retain qualified candidates to serve on the Board of Directors. The Company annually reviews the adequacy and competitiveness of the amount of the annual retainer fee, meeting attendance fees and stock awards, and makes adjustments as it deems appropriate.
Directors Fees
For the fiscal year ended December 31, 2011, Directors who were not also employees of the Company (Non-Employee Directors) were paid an annual retainer fee (Annual Director Retainer Fee) of $44,400 plus $1,500 for attendance at each Board of Director meeting and $1,500 for attendance at each Board of Director committee meeting. In addition, the Chairman of the Audit Committee was paid an additional annual fee of $12,000, the Chairman of the Compensation and Development Committee was paid an additional annual fee of $10,000, and the Chairman of the Nominating and Corporate Governance Committee was paid an additional annual fee of $7,000. No fees or other compensation for service as a Director were paid to Directors who are also employees of the Company.
Based upon benchmark information contained in the 2010-2011 National Association of Corporate Directors (NACD) Directors Compensation Report and the 2010-2011 Towers Watson Data Services Survey Report on Board of Directors Compensation, Policies & Practices, an increase in the amount of the additional annual fee paid to the Board of Directors Audit Committee Chairman was approved in 2011 by the Compensation and Development Committee of the Board of Directors for 2012. Therefore, effective January 1, 2012, the Audit Committee Chairman will be paid an additional annual fee of $15,000.
Directors Deferred Compensation Plan
A Non-Employee Director, at his election, may defer receipt of his Director compensation into one or more available investment options offered under the Stepan Company Directors Deferred Compensation Plan Amended and Restated as of January 1, 2012 (Directors Deferred Plan). At the election of a Non-Employee Director, deferred payments generally may be made in shares of Company Common Stock or cash, depending upon the election made by the Non-Employee Director.
Incentive Compensation Program for Non-Employee Directors
The 2011 Incentive Plan provides for changes to the Non-Employee Directors stock-based incentive compensation. Prior to approval of the 2011 Incentive Plan in May 2011, Non-Employee Directors were granted a stock option in the amount of $30,000 for the calendar year and an annual stock award in the amount of $25,000 pursuant to the 2006 Incentive Plan, including all amendments thereto. For 2011, the Non-Employee Directors were granted the $25,000 annual stock award at the February 2011 Compensation and Development Committee meeting. The number of shares for this annual stock award was determined by dividing $25,000 by the average of the opening and closing price of Common Stock on the day of the grant. Therefore, on February 7, 2011, each Non-Employee Director was granted a stock award of 333 shares at a grant price of $75.02 per share. No transfer of any annual stock award to any other account will be allowed at any time and the annual stock award will be distributed to the Non-Employee Director upon termination of service on the Board of Directors, in a single lump sum distribution, and will be made only in shares of Company Common Stock.
However, pursuant to the 2011 Incentive Plan approved by stockholders, in lieu of both the annual grants of stock options and stock awards, each Non-Employee Director serving as a Director of the Company on the date of the annual meeting of stockholders each year will be awarded an annual stock award for either delivery of shares of Common Stock at the time of the grant or, at the Non-Employee Directors election, deferred receipt of
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the annual stock award, upon the terms and conditions as determined by the Compensation and Development Committee (Annual Stock Award). Therefore, the Non-Employee Directors did not receive a stock option grant in 2011.
In lieu of granting each Non-Employee Director a stock option equivalent of $30,000, each Non-Employee Director serving as a Director of the Company on the date of the annual meeting of stockholders in 2011 was granted an Annual Stock Award equivalent of $30,000. The number of shares was determined by dividing $30,000 by the average of the opening and closing price of Common Stock on the day of the grant. Therefore, on May 3, 2011, each Non-Employee Director was granted an Annual Stock Award of 422 shares at a grant price of $70.97 per share. The Annual Stock Award vests immediately and a Non-Employee Director, at his election, can defer receipt of the Annual Stock Award as provided in the 2011 Incentive Plan. Dividend equivalents are paid on these deferred Annual Stock Awards.
In addition, under the 2011 Incentive Plan, the Compensation and Development Committee is also permitted to make grants of stock options or additional stock awards to Non-Employee Directors at the times and in the amounts and subject to such other terms and conditions as determined by this Committee in its sole discretion, such as outstanding Company performance. The 2011 Incentive Plan sets forth certain restrictions upon the exercise of stock options by Non-Employee Directors upon termination of their service by reason of death, disability, retirement or otherwise.
The Annual Stock Award granted to a Non-Employee Director under the 2011 Incentive Plan is in addition to the Annual Director Retainer Fee, Board committee chairmen fees, and meeting attendance fees payable to the Non-Employee Director by the Company in cash or deferred compensation as discussed above.
Non-Employee Directors Stock Ownership Policy
The Company maintains a Non-Employee Directors Stock Ownership Policy which requires each Non-Employee Director to own a minimum of Company Common Stock equivalent in value to three times the current Annual Director Retainer Fee paid by the Company. This stock ownership requirement was increased in 2011 to five times the current Annual Director Retainer Fee paid by the Company. The following shares count towards the stock ownership requirements: (i) shares owned directly or by any immediate family member, (ii) shares owned indirectly as trustee or custodian for the benefit of children and family members, and (iii) shares held in the Non-Employee Directors deferred compensation plan accounts. Stock option grants do not count towards the stock ownership requirements unless actually exercised.
The Non-Employee Directors have five years from the date of their initial election as a Director to achieve compliance with these stock ownership requirements. Typically, the Non-Employee Directors meet their respective stock ownership requirement by making approximately 20 percent progress each year for five years. Compliance with the stock ownership policy for all Non-Employee Directors is reviewed on an annual basis. Currently, all Non-Employee Directors are either in full compliance with stock ownership requirements or have made the requisite amount of progress towards full compliance. Any Non-Employee Director who is not in compliance with the required stock ownership level will not be eligible for any additional, discretionary grants of stock options or stock awards until compliance is achieved.
Retirement Plan for Non-Employee Directors
The Company has a non-qualified, non-funded retirement income plan for the benefit of the Non-Employee Directors (the Director Retirement Plan). The Director Retirement Plan provides for a benefit after ten years of service of 50 percent of the Annual Director Retainer Fee at retirement plus two percent for each year served on the Board of Directors in excess of ten years with a maximum 25 years credit in excess of ten years. Effective December 31, 2005, the Director Retirement Plan was amended to provide that no other individual shall become eligible to participate in the Director Retirement Plan. In addition, all benefit accruals were frozen for current
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participants effective December 31, 2005. Those Non-Employee Directors who were eligible to receive benefits under the Director Retirement Plan as of December 31, 2005, will receive such benefits. Benefits commence at 70 years of age.
The pension values included in the Director Compensation Table below are the present value of the benefits expected to be paid under the Director Retirement Plan in the future. The amount of each future payment is based on each participants frozen accrued pension benefit in the Director Retirement Plan. The actuarial assumptions are the same as used in the Companys financial statements. The retirement age is the earliest unreduced retirement age as defined in the Director Retirement Plan. The change in pension values shown in the Director Compensation Table below has been developed based on actuarial assumptions that are considered to be reasonable. Other actuarial assumptions could also be considered to be reasonable and would result in different values. The change in pension values shown in the Director Compensation Table includes the effect of the time value of money for each Director being one year closer to the retirement age (70) for the Director Retirement Plan.
For the Director Retirement Plan components included in the present value calculation, the benefit is based on the following formula:
| The Director Retirement Plan was frozen to new participants and there are no additional benefit accruals as of December 31, 2005. |
| The normal retirement benefit is based on the sum of (1) 50% of the Annual Director Retainer Fee in effect as of December 31, 2005, and (2) 2% of the Annual Director Retainer Fee in effect as of December 31, 2005, multiplied by the years of service in excess of ten years of service. |
| Normal Retirement: age 70. |
| Early Retirement: none. |
| Years of Service: number of completed calendar years a Non-Employee Director has served on the Board of Directors. Years of service were frozen as of December 31, 2005. |
The specific assumptions used in estimating present values include:
| Assumed Retirement Age: the normal retirement age is 70 years old. |
| Discount Rate: the applicable discount rate as of December 31, 2011, is 4.30%. |
| Mortality Table: the mortality table used as of December 31, 2011, is the IRS Prescribed Mortality Table for 2012. |
For the Non-Employee Directors, based on the information provided above, as of December 31, 2011, the annual benefit for Mr. Grojean is $31,417.
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Director Compensation Table
The table below summarizes the compensation paid by the Company to Non-Employee Directors for the fiscal year ended December 31, 2011.
Name (1) | Fees Earned or Paid in Cash ($) |
Stock Awards ($)(2) |
Option Awards ($)(3) |
Non-Equity Incentive Plan Compensation ($) |
Change in Value and ($)(4) |
All Other Compensation ($)(5) |
Total ($) | |||||||||
Michael R. Boyce |
$78,400 | $54,931 | $ | $ | $ | $ | $ | 133,331 | ||||||||
Joaquin Delgado |
$46,100 | $29,949 | $ | $ | $ | $ | $ | 76,049 | ||||||||
Thomas F. Grojean |
$23,800 | $24,982 | $ | $ | $54,169 | $233,335 | $ | 336,286 | ||||||||
Gary E. Hendrickson |
$43,900 | $54,931 | $ | $ | $ | $ 59,832 | $ | 158,663 | ||||||||
Gregory E. Lawton |
$79,900 | $54,931 | $ | $ | $ | $ | $ | 134,831 | ||||||||
Edward J. Wehmer |
$84,900 | $54,931 | $ | $ | $ | $ | $ | 139,831 |
(1) | F. Quinn Stepan, Jr., the Companys President and Chief Executive Officer, and F. Quinn Stepan, the Companys Chairman, are not included in this table as they are employees of the Company and thus receive no compensation for their services as Directors. The compensation amounts received by Messrs. Stepan, Jr. and Stepan as employees of the Company are shown in the Summary Compensation Table. In addition, Mr. Grojean retired from the Board of Directors effective May 3, 2011, and thus the reported amount includes earned compensation for service through May 2011. Dr. Delgado was elected to the Board of Directors on May 3, 2011, and thus the reported amount includes earned compensation for service from May 2011 to December 2011. Mr. Hendrickson resigned from the Board of Directors effective August 1, 2011, and thus the reported amount includes earned compensation for service from January 2011 to August 2011. |
(2) | Reflects Stock Awards granted in February 2011 and May 2011. Each Director was awarded 333 shares and 422 shares, respectively. |
(3) | As of December 31, 2011, each Director has the following number of stock options outstanding: Mr. Boyce: 436; Dr. Delgado: 0; Mr. Grojean: 6,702; Mr. Hendrickson: 0; Mr. Lawton: 3,716; and Mr. Wehmer: 5,595. |
(4) | Amount reflects the actuarial increase in the present value of the Directors benefit under the Director Retirement Plan determined using interest rate and mortality rate assumptions consistent with those used in the Companys financial statements. The change in pension value for Mr. Grojean reflects Mr. Grojeans actual election and was the result of the change in discount rate and the change in assumed post retirement mortality rates. |
(5) | Amount reflects the fair market value of Stock Awards distributed to Messrs. Grojean and Hendrickson in accordance with the 2006 Incentive Plan. |
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ADVISORY VOTE ON NAMED EXECUTIVE OFFICER COMPENSATION
As required under the recently enacted Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the Dodd-Frank Act) and Section 14A of the Securities Exchange Act of 1934 (Exchange Act), the Company is including in this proxy statement a non-binding advisory vote regarding compensation of the Companys NEOs. The Company asks annually for the stockholders to indicate their approval of the compensation paid to the Companys NEOs as described in this proxy statement under the heading Executive Compensation, which includes the Compensation Discussion and Analysis as well as the compensation tables and related narratives included elsewhere in this proxy statement. Those sections describe the Companys NEO compensation programs and the rationale behind the decisions made by the Compensation and Development Committee.
This Say-on-Pay vote provides stockholders with the opportunity to express their views about the compensation paid to the Companys NEOs as described in this proxy statement. A stockholder may vote FOR or AGAINST the resolution or ABSTAIN from voting on the resolution. The result of the Say-on-Pay vote will not be binding on the Company or the Board of Directors. However, the Board of Directors values the views of the Companys stockholders and will review the voting results and take them into consideration when making future decisions regarding compensation of the Companys NEOs.
The Board of Directors believes that the Companys executive compensation program is appropriately designed and is operating effectively to compensate the Companys NEOs based on achievement of annual and long-term performance goals that are aligned with enhanced stockholder value. As described in the Compensation Discussion and Analysis, the Companys objectives for its compensation program, including the compensation program for the NEOs, are as follows:
| motivate employees to achieve and maintain a high level of performance, and drive results that will help the Company achieve its goals; |
| align the interests of our employees with the interests of our stockholders; |
| provide for levels of compensation competitive with the marketplace; and |
| attract and retain employees of outstanding ability. |
In support of these objectives, the Compensation and Development Committee follows these guiding principles for setting and awarding NEO executive compensation:
| Pay for Performance. The basic premise of the Companys NEO compensation philosophy is to pay for performance. The Companys intention is to foster a performance-driven culture with competitive total compensation as a key driver for executive employees. Compensation levels commensurate with Company performance align the interests of the Companys NEOs with the interests of the Companys stockholders. For 2011, incentive pay was directly connected to Company and individual performance and reflected continued record Company financial performance. See both the Short-Term Incentive Compensation and the Long-Term Incentive Compensation sections of this proxy statement for a discussion on the connection between Company performance and compensation levels for each incentive compensation component. |
| Competitive Compensation. Base salary was surveyed and determined to be consistent with similar positions in similar industries. The Company believes that the level of 2011 executive compensation offered as part of its total reward components was necessary to attract and retain talented NEOs. See the Use of Industry Surveys and Peer Group Data section of this proxy statement for a description of the process used for comparing the Companys compensation programs with those of the Companys peers. |
| Equity-Based Compensation Aligns the Company with the Interests of Stockholders. The Compensation and Development Committee has designed the compensation for NEOs to depend on the achievement of objective performance goals that drive, and are aligned with, stockholder value. |
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Information related to the amount of NEO compensation that is paid as stock options, SARs and performance shares is described in the Long-Term Incentive Compensation section of this proxy statement. In addition, the Company maintains a stock ownership policy because it believes that ownership of Company stock by key executives is desirable in order to focus both short-term and long-term decision-making on the best interests of the Company and its stockholders. See the Stock Ownership Policy and Stock Retention Guidelines section of this proxy statement for a more detailed description of this policy. |
| Reasonable and Limited Perquisites and Other Benefits. The limited amount of benefits and perquisites offered to the NEOs is common with companies in our industry and is reasonable in both nature and amount. |
| No Severance/Change-in-Control Agreements. None of the NEOs has any arrangement that provides for severance payments. Additionally, none of the NEOs is entitled to payment of any benefits upon a change-in-control. |
As summarized above, the compensation earned by the Companys NEOs for 2011 was aligned with both the Companys pay for performance philosophy and 2011 Company performance. For the reasons discussed above and elsewhere in this proxy statement, the Board of Directors recommends that the stockholders vote to approve the following resolution:
RESOLVED, that on an advisory basis, the compensation paid to the Companys named executive officers as disclosed in this proxy statement, including the Compensation Discussion and Analysis, compensation tables and related narratives, is hereby APPROVED.
PROPOSAL: The Board of Directors recommends that the stockholders vote FOR the approval of the above resolution relating to the compensation of the Companys NEOs.
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REPORT OF THE AUDIT COMMITTEE
In 2011, the Companys Audit Committee was comprised of the following Non-Employee Directors: Messrs. Boyce, Delgado (elected May 3, 2011), Grojean (retired May 3, 2011), Hendrickson (resigned effective August 1, 2011), Lawton and Wehmer. Each of these Directors satisfies the New York Stock Exchanges rules for independence. During 2011, Mr. Wehmer served as Chairman of the Committee.
The Audit Committee has:
(a) | reviewed and discussed with management and Deloitte & Touche LLP (Deloitte), the independent registered public accounting firm appointed by the Board of Directors, the Companys audited financial statements as of and for the year ended December 31, 2011; |
(b) | discussed with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended and as adopted by the Public Company Accounting Oversight Board (PCAOB), AU Section 380; |
(c) | received and reviewed the written disclosures and the letter from the independent registered public accounting firm required by the PCAOB regarding the independent accountants communications with the audit committee concerning independence, and has discussed with the independent accountant the independent accountants independence; and |
(d) | considered whether the provision of non-audit services by the Companys principal auditor is compatible with maintaining auditor independence. |
Based on the reviews and discussions referred to above, we recommended to the Board of Directors that the Companys audited financial statements as of and for the year ended December 31, 2011, be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2011.
Michael R. Boyce
Joaquin Delgado
Gregory E. Lawton
Edward J. Wehmer
AUDIT COMMITTEE
The information contained in the Report of the Audit Committee above shall not be deemed to be soliciting material or to be filed with the SEC, nor shall such information be incorporated by reference into any future filing under the Securities Act of 1933 or the Exchange Act, except to the extent that the Company specifically incorporates it by reference in such filing.
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ACCOUNTING AND AUDITING MATTERS
Upon the recommendation of its Audit Committee, the Board of Directors has selected Deloitte as the independent registered public accounting firm for the Company for 2012. In connection with the audits for the two most recent fiscal years, there have been no disagreements with Deloitte on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure, which disagreements, if not resolved to the satisfaction of Deloitte, would have caused Deloitte to make reference thereto in connection with its report on the financial statements of the Company for such time periods. Also during those time periods, there have been no reportable events, as such term is used in Item 304(a)(1)(v) of Regulation S-K.
Deloittes reports on the financial statements of the Company for the last two years contained neither an adverse opinion or disclaimer of opinion, nor were they qualified or modified as to uncertainty, audit scope, or accounting principles.
Representatives of Deloitte are expected to be present at the 2012 Annual Meeting of Stockholders with the opportunity to make a statement, if they desire to do so, and to be available to respond to appropriate questions from the stockholders.
PROPOSAL: Upon the recommendation of its Audit Committee, the Board of Directors recommends to the stockholders that the appointment of Deloitte as the independent registered public accounting firm for the Company and its subsidiaries be ratified for fiscal year 2012.
Independent Registered Public Accounting Firm Fees
The following table presents fees for professional audit services rendered by Deloitte for the audit of the Companys annual financial statements for the years ended December 31, 2011, and December 31, 2010, and fees billed for other services rendered by Deloitte during those periods:
2011 |
2010 |
|||||||
Audit Fees(a) |
$ | 1,104,400 | $ | 1,009,500 | ||||
Audit-Related Fees(b) |
0 | 67,800 | ||||||
Tax Fees(c) |
218,600 | 507,800 | ||||||
All Other Fees(d) |
62,400 | 2,200 | ||||||
Total |
$ | 1,385,400 | $ | 1,587,300 | ||||
(a) | Audit Fees consist of audit work performed on the Companys annual financial statements and review of the Companys quarterly financial statements. |
(b) | Audit-Related Fees for 2010 consist of due diligence related to an acquisition. There were no Audit-Related Fees in 2011. |
(c) | Tax Fees consist of tax advisory services related to an international tax project in 2010 and 2011 as well as assistance with tax return filings in certain foreign jurisdictions and preparation of expatriate tax returns in 2010 and 2011. |
(d) | All Other Fees consist of an annual subscription fee for an online accounting research tool licensed from Deloitte in 2010 and 2011, and fees for a risk management consulting project in 2011. |
Pre-Approval Policy
The Audit Committee is responsible for appointing, setting compensation for and overseeing the work of the independent registered public accounting firm. The Audit Committee has established a policy requiring the pre-approval of all audit, audit-related, and permissible non-audit services provided by the independent registered public accounting firm. A copy of this policy is available at no charge upon written request to the Secretary of the Company. The policy provides guidance to management as to the specific services that the independent
49
registered public accounting firm may perform for the Company. The policy requires that a description of the services expected to be performed by the independent registered public accounting firm, together with an estimate of fees, be provided to the Audit Committee for approval on an annual basis. The scope of these services is carefully considered by the Audit Committee to ensure such services are consistent with the rules of the SEC on auditor independence.
Any requests for audit, audit-related, and non-audit services not previously authorized must be submitted to the Audit Committee for specific pre-approval and cannot commence until such approval has been granted. Normally, pre-approval is provided at regularly scheduled Audit Committee meetings. However, the policy delegates to the Audit Committee Chairman, the authority to grant specific pre-approval between meetings provided that the Chairman reports any pre-approval decision to the Audit Committee at its next regularly scheduled meeting. The policy prohibits the Audit Committee from delegating to management the Audit Committees responsibility to pre-approve permitted services of the independent registered public accounting firm.
All of the services related to the Audit-Related Fees, Tax Fees and All Other Fees described above were approved by the Audit Committee in accordance with its pre-approval requirements.
STOCKHOLDER PROPOSALS
In order for proposals from Company stockholders to be included in the Proxy Statement and Form of Proxy for the 2013 Annual Meeting of Stockholders in accordance with SEC Rule 14a-8, the Company must receive the proposals at its administrative offices at Edens Expressway and Winnetka Road, Northfield, Illinois 60093, no later than November 23, 2012.
A stockholder that intends to present business at the 2013 Annual Meeting of Stockholders other than pursuant to Rule 14a-8 must comply with the requirements set forth in the Companys By-laws. Among other things, to properly bring business before an annual meeting (other than director nominations), a stockholder must give written notice containing the information required by the Companys By-laws, which must be received by the Secretary of the Company not later than 90 days prior to the anniversary date of the immediately preceding annual meeting of stockholders. Therefore, because the 2012 Annual Meeting of Stockholders is scheduled for April 24, 2012, the Companys Secretary must receive the requisite notice and information for a stockholder proposal submitted other than pursuant to Rule 14a-8 no later than January 24, 2013.
A stockholder that intends to nominate a candidate for election as a director at the 2013 Annual Meeting of Stockholders must comply with the requirements set forth in the Companys By-laws. Among other things, a stockholder must give written notice containing the information required by the Companys By-laws, which must be received by the Secretary of the Company not later than 90 days prior to the anniversary date of the immediately preceding annual meeting of stockholders. Therefore, because the 2012 Annual Meeting of Stockholders is scheduled for April 24, 2012, the Companys Secretary must receive the requisite notice and information for a nomination of a candidate for director no later than January 24, 2013.
In the event the 2013 Annual Meeting of Stockholders is called for a date that is not within 30 days before or after the anniversary date of the 2012 Annual Meeting of Stockholders, then the foregoing notices required by the Companys By-laws, to be timely, must be received not later than the tenth day following the date on which notice of the 2013 Annual Meeting of Stockholders is first given to stockholders or public disclosure of such meeting is made, whichever first occurs.
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COMMUNICATIONS FOR ALL INTERESTED PARTIES
All interested parties may communicate directly with the Board of Directors, non-management Directors or specified Directors of the Company by submitting all communications in writing to the Nominating and Corporate Governance Committee Chairman, c/o Secretarys Office, Stepan Company, Edens Expressway and Winnetka Road, Northfield, Illinois 60093. The Secretary delivers all correspondence to the Nominating and Corporate Governance Committee Chairman without first screening the correspondence.
By order of the Board of Directors,
KATHLEEN O. SHERLOCK
Assistant Secretary
Northfield, Illinois
March 22, 2012
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Important notice regarding the Internet availability of
proxy materials for the Annual Meeting of Stockholders.
The Notice of Annual Meeting, Proxy Statement and Proxy Card; 2011 Annual Report;
and Form 10-K are available at:
www.edocumentview.com/SCL
q PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q
Proxy Stepan Company
Notice of Annual Meeting of Stockholders to be held April 24, 2012
This proxy is solicited on behalf of the Companys Board of Directors
I, the undersigned, hereby appoint James E. Hurlbutt and Kathleen O. Sherlock, or either of them (the Proxies), with full power of substitution, to represent and vote all shares that the undersigned is entitled to vote at the annual meeting of stockholders of STEPAN COMPANY on April 24, 2012, or at any adjournment thereof.
This proxy, when properly executed, will be voted in the manner directed herein. If no direction is made, this proxy will be voted FOR all nominees and FOR Proposals 2 and 3.
In their discretion, the Proxies are authorized to vote on such other business as may properly come before the meeting.
PLEASE MARK, SIGN, DATE AND RETURN THIS PROXY CARD PROMPTLY,
USING THE ENCLOSED ENVELOPE.
(Continued and to be signed on reverse side.)
| ||||
IMPORTANT ANNUAL MEETING INFORMATION |
Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. |
x |
Annual Meeting Proxy Card
|
q PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q
|
A | Proposals The Board of Directors recommends a vote FOR all nominees and FOR Proposals 2 and 3. |
1. Election of Directors: | For | Withhold | For | Withhold | + | |||||||||||||
01 Randall S. Dearth |
¨ | ¨ |
02 Gregory E. Lawton |
¨ | ¨ |
For | Against | Abstain | ||||||||||||||||||
2. | Advisory resolution to approve executive compensation. | ¨ | ¨ | ¨ | ||||||||||||||||
For | Against | Abstain | ||||||||||||||||||
3. | Ratify the appointment of Deloitte & Touche LLP as the independent registered public accounting firm for the Company for 2012. |
¨ | ¨ | ¨ |
B | Non-Voting Items | |
Change of Address Please print new address below. | ||
C | Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below |
Please date and sign exactly as your name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such.
Date (mm/dd/yyyy) Please print date below. |
Signature 1 Please keep signature within the box. |
Signature 2 Please keep signature within the box. | ||||||
/ / |
¢ | 1 U P X T S C 1 | + | ||||
01FKPA |
135864_Company_Blanks_1_38163924/000001/000001/i |